BOARD OF
September 2, 2014
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday, August 28, 2014.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, August 27, 2014, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $13,913.05 for period ending August 26, 2014, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 609811 through 610116 for Oklahoma County in the amount of $518,431.07 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2014-4381 Amended Petition
Case No. CJ-2014-4666 Petition
8. Monthly Report of Fees for the month of May 2014, June 2014, & July 2014. (Document Received)
Sheriff $1,492,444.46
9. Receive cancelled checks as follows: (Document Received)
Check No. 111085317 dated August 13, 2014 to Asset Safety Inc. in the amount of $496.57. No re-issue of payment.
Check No. 201004804 dated August 27, 2014 to The Small Group LLC in the amount of $55,270.62. Issued to wrong vendor. Do not re-issue.
End
of Consent Docket
10. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW15020
Production, Printing & Mailing of Assessor Forms
District No. 2
11. Discussion and possible action to approve specific agreement with The City of Warr Acres to provide repair and reconstruction to Adams Drive between NW 42nd and NW 43rd, not to exceed Fifty Five Thousand Dollars ($55,000.00). Requested by Brian Maughan, County Commissioner, District No. 2 and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
County Clerk
12. Discussion and possible action to approve the Chairman to sign State Auditor and Inspector Communication letter dated August 26, 2014, to the Oklahoma State Auditor and Inspector. Requested by Carolynn Caudill, County Clerk. (Document Received)
13. Discussion and possible action to approve Annual Report of Collections of Occupational Tax for Mixed Beverage & Caterer Licenses for Fiscal Year 2012-2013. Requested by Carolynn Caudill, County Clerk. (Document Received)
14. Discussion and possible action to receive
the letter from the
Oklahoma County Clerk in support of the Tyler
Technologies fully hosted solution contract. Requested by Carolynn Caudill,
County Clerk. (Document Received)
Emergency Management
15. Discussion
and possible action for approval of the renewal Annual
Fire Equipment Agreement between the
Oklahoma County Board of County Commissioners and the City of Midwest City. The
Agreement shall become effective July
1, 2014, and terminate on June 30, 2015. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Victoria Tindall, Assistant District Attorney.
(Document Received)
16. Discussion and possible action for
approval of the renewal Annual
Fire Equipment Agreement between the
Oklahoma County Board of County Commissioners and the Town of Arcadia. The
Agreement shall become effective
July 1, 2014, and terminate on June 30, 2015. Requested by David Barnes,
Director, Emergency Management, and approved as to form and legality by Victoria Tindall,
Assistant District Attorney.
(Document Received)
17. Discussion and possible action for approval of the renewal Annual Fire Equipment Agreement between the Oklahoma County Board of County Commissioners and the Hickory Hills Fire District. The Agreement shall become effective July 1, 2014, and terminate on June 30, 2015. Requested by David Barnes, Director, Emergency Management and approved as to form and legality by Victoria Tindall, Assistant District Attorney. (Document Received)
MIS
18. Discussion and possible action to designate the ERP system contract which was recently awarded to Tyler ERP Solutions as being hosted on-site by the County or off-site by Tyler ERP Solutions. Requested by Mike Harman, Director, MIS. (Document Received)
19. Discussion and possible action to receive information, discuss, and take action regarding the use of Schafer Contracting to assist in the implementation of the new ERP System. Requested by Mike Harman, Director, MIS. (Document Received)
20. Discussion and possible action to approve the Master Agreement between Continuant, Inc. and the Board of County Commissioners. This is for the maintenance and support of the Nortel Phone System. The Agreement shall become effective July 1, 2014, and terminate on June 30, 2015, with the option to renew for an additional 3 fiscal years. This monthly amount of the contract shall not exceed $3,695.66, for a total amount not to exceed $44,347.92. Requisition No. 11407580 has been issued to Continuant, Inc. in the amount of $44,347.92 from General Fund/ MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Planning
21. Discussion and possible action to approve Resolution No. _____________ to accept Erosion Control Cash Bond in the amount of $6,161.00 posted by Deer Springs Development, LLC in the development of Deer Springs III , a single family residential subdivision as provided in Title 19 O.S., 868.8. The Oklahoma County Planning Commission received the bond in an open meeting on August 14, 2014. Project location: NW 206th & Portland Ave. (County Highway District No. 3). Requested by Tyler Gammon, Director, Planning, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve Resolution No. _____________ to accept Erosion Control Cash Bond in the amount of $4,350.00 posted by Cross Tie Ranch in the development of Cross Tie Industrial Park, an industrial subdivision as provided in Title 19 O.S., 868.8. The Oklahoma County Planning Commission received the bond in an open meeting on August 14, 2014. Location: NE 10th & Sooner Rd. (County Highway District No. 1). Requested by Tyler Gammon, Director, Planning, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Social Services
23. Discussion and possible action to approve Interlocal Cooperative Agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and Central Oklahoma Transportation and Parking Authority, to provide public transportation services for Route 19. Amount payable under this contract is not to exceed $88,200.00. Requisition No. 11501286 has been issued to Central Oklahoma Transportation and Parking Authority, in the amount of $88,200.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2015. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Treasurer
24. Discussion and possible action for approval of Bank Fee Agreement between the Bank of Oklahoma, N.A. and the County Treasurer of Oklahoma County. All account expenses shall be reflected in monthly account analysis statements that provide itemized detail of all charges and average ledger balance information. Any interest earnings and bank charges for any given month will be accounted for. Any adjustment will be made in the following month s charges. This agreement shall begin on July 1, 2014, and end on June 30, 2015. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
25. Approve
all claims,
list available for inspection in the office of the
26. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
27. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
28. Commissioners Comments/General Remarks:
29. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
30. Adjourn at __________ until 9:00 a.m., Wednesday, September 10, 2014.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board