December 5, 2016
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Thursday, December 1, 2016.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, November 30, 2016, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $2,073.82 for period ending November 29,
2016, pending notification of encumbrance to Jackie Wilson, County Treasurer's
Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 660423 through
660936 for Oklahoma County in the amount of $314,112.90 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
KCHAO & KCHAO HOLDINGS LLC 03-019-0560; GAST HEIGHTS ADDITION; BLOCK 002; LOTS 6 & 7
KCHAO & KCHAO HOLDINGS LLC 03-019-1320; GAST HEIGHTS ADDITION; BLOCK 003; LOT 014
KCHAO & KCHAO HOLDINGS LLC 03-123-8820; SUMMITT HEIGHTS SUB ADDITION; S15FT LOT 33 & ALL OF LOT 34; BLOCK 014
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
8. Receive the following litigation:
Case No. TC-2016-033 Tort Claim
Duplicate
Case No. TC-2016-048 Tort Claim
Case No. CJ-2016-4329 Petition
Case No. CJ-2016-3535 First Amended
Petition
9. Monthly Report of Fees for the month of
September. (Document Received)
Sheriff $1,370,917.00
10. Monthly Report of Fees for the month of
October. (Document Received)
Sheriff $ 839,577.48
11. Discussion and possible action for approval of Tin Horn Sale. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2016-33 $187.80
End of Consent Docket
12. Awards. Tabulation of bids from the
Central Purchasing Department with recommendation for selection of lowest and
best bid:
CW17004 Community Support Grants
CW-17011 Emergency Utility Assistance Program
District No. 3
13. Discussion
and possible action to approve Resolution No. __________ calling for Election of Directors for
Office No. 1 for Oklahoma County Free Fair Association, along with giving
Notice of Election, Filing Period, Date, Place and Time of Election, and
Publication Requirements. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document
Received)
County
Clerk
14. Discussion and possible action to approve 2017 Oklahoma County Board of County Commissioners Schedule of Regular Meetings. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Engineering
15. Discussion and possible action for acceptance of Plans and to sign the Title Sheet for Oklahoma County Project No. 38-BR-2005, BRF-155C(868)CO, J/P# 28539(04), Bridge on NE 164th Street 0.9 miles east of Dobbs (CN 38). The plans were prepared by WDB Engineering P.L.L.C. Requested by Stacey Trumbo, County Engineer. (Document Received)
16. Discussion and possible action to approve the Construction Contract between L.G. Construction Co., Inc. and the Board of County Commissioners for Oklahoma County Project No. SSV-2016-1, Construction Services for the Social Services Building Repair. The total amount of the contract shall not exceed $12,885.00. Requisition No. 11703581 has been issued to L.G. Construction Co., Inc. in the amount of $12,885.00 from Capital Improvement-Regular Fund (20101200), contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
17. Discussion and possible action to sign a letter addressed to the U.S. Secretary of Transportation, The Honorable Anthony Foxx, in support of an ODOT Grant application regarding the I-40/Douglas Interchange Reconstruction and related interstate widening in Oklahoma County. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
Social
Services
18. Discussion and possible selection and award of Community Support Grants for FY 16-17 as recommended by the Community Support Grants Committee. The list below comprises all of the applicants and the options are suggestions for the board s consideration. Requested by Christi Jernigan, Director, Oklahoma County Social Services, on behalf of the Community Support Grants Committee.
Request OPTION 1 OPTION 2
Britvil Food Pantry 10,000 5,000 5,000
CASA of Oklahoma County 10,000 6,000 9,000
Citizens Caring for Children 15,000 9,000 9,000
City of MWC Mid Del Group Home 14,000 14,000 14,000
COTPA 8,500 6,500 6,500
Daily Living Centers 7,000 6,000 6,000
EOTC Adult Daycare 10,000 10,000 10,000
Foundation for the Disabled 10,000 6,000 5,000
Good Shepherd 10,000 -
Harrah Senior Center 20,000 - -
Hope Center of Edmond 25,000 10,000 10,000
Metropolitan Better Living Center 30,000 11,000 11,000
MWC Telstar Boys & Girls Club 20,000 - -
Okla County Senior Nutrition 72,500 64,500 64,500
Oklahoma Lawyers for Children 20,000 6,000 5,000
Positive Tomorrows 20,000 7,000 7,000
Regional Food Bank 25,000 24,000 24,000
RSVP of Central Oklahoma 25,000 17,500 16,500
Sunbeam 25,000 15,000 15,000
Youth Services of Okla County 30,000 23,500 23,500
YWCA Women s Shelter 20,000 7,000 7,000
19. Discussion and possible selection and award of Utility Assistance Grants for FY 16-17. The list below comprises all of the applicants and the options are suggestions for the board s consideration. Requested by Christi Jernigan, Director, Oklahoma County Social Services.
Request OPTION 1 OPTION 2
City of Midwest City 15,000 11,000 11,500
Community Action Agency 10,500 6,000 5,800
Hope Center of Edmond 15,000 15,000 15,000
Upward Transitions 55,000 43,000 42,700
Recurring Agenda Items:
20. Approve all claims, list available for inspection
in the office of the
21. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the
22. Citizen participation: Any
citizen wishing to address the Board of County Commissioners may do so at this
time.
23. Commissioners Comments/General Remarks:
24. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
25. Executive Session for the purpose of discussing
the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Porter v. BOCC et al, CIV-15-390-HE and Appellate Case No. 16-6312, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
26. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Porter v. BOCC et al, CIV-15-390-HE and Appellate Case No. 16-6312, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
27. Adjourn at __________ until 9:00 a.m.,
Wednesday, December 14, 2016.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy