Regular Meeting
Agenda
2:30 p.m.
May 26, 2009
320 Robert S.
Kerr, Room 201
1. Call to order.
2. Notice of the meeting was properly posted Thursday, May 21, 2009.
3. Approve the minutes of the meeting of April 27, 2009.
The following items, No. 4 through 8 are
Consent Items and are routine in nature:
4.
Discussion and possible action for approval of the May
2009 Defined Benefit payroll. This month
there are 186 checks to be issued for 183 participants in the amount of $191,207.46.
This item is requested by Carolynn Caudill,
5. Discussion and possible action for approval of Security Trades and Interest Report for April 2009. Mark Seikel, Chief of Investments, Oklahoma County Treasurer, will address this item. (Document received)
6. Discussion and possible action for approval of Outstanding Retirement Investments at Market Value of $13,261,379.57 and at Par Value of $12,953,539.02 as provided by the Bank of Oklahoma/LPL for April 2009. Mark Seikel, Chief of Investments, Oklahoma County Treasurer, will address this item. (Document received)
7.
Discussion and possible action for approval of monthly
investment and administration fees for April 2009 in the amount of $21,199.64 submitted by InvesTrust. Monthly investment and administration fees
are paid out of the OKIE account. This
item is requested by Carolynn Caudill,
8.
Discussion and possible action to approve funds to be
transferred to escrow account for June 2009 Mutual Fund Reimbursements to
participants in the amount of $15,216.02. The 2009 Mutual Fund Reimbursements
to participants are paid out of the OKIE account. This item is requested by Carolynn Caudill,
End of Consent Docket
9. Discussion and possible action for approval of Defined Contribution retirement and health benefits for Ruth Luke (Application No. 09-08) Effective Date: May 30, 2009. (Document received)
10. Discussion and possible action for approval of Defined Contribution retirement and health benefits for Janise King (Application No. 09-09) Effective Date: April 28, 2009. (Document received)
11. Discussion and possible action for approval of Defined Contribution posthumous retirement application and summary for surviving spouse for retirement and health benefits to be granted to Jill Grimsley, surviving spouse of William Grimsley (Application 09-01) Effective Date: May 1, 2009. (Document received)
12.
Discussion and possible action to receive the monthly
updated OKIE Forfeiture Account Activity and projections. This item is requested by Carolynn Caudill,
13.
Discussion and possible action for approval of the
Service Agreement between Oklahoma County and InvesTrust, N.A. to be effective
July 1, 2009 and ending June 30, 2010.
This item is requested by Carolynn Caudill,
14.
Discussion and possible action for approval of the
Service Agreement between Oklahoma County and InvesTrust 457 Plan effective
July 1, 2009 and ending June 30, 2010. This item is requested by Carolynn
Caudill,
15.
Discussion and possible action for approval of the
Administrative Services Agreement between Oklahoma County and The Hartford 457
Plan effective July 1, 2009 and ending June 30, 2010. This item is requested by
Carolynn Caudill,
16.
Discussion and possible action to receive the NACO plan
document to be received each year between Nationwide 457 and
17.
Discussion and possible action for approval of the
engagement letter and Consulting Service
Agreement with Milliman Consultants and Actuaries effective July 1, 2009 and
ending June 30, 2010, to complete an actuarial pension valuation of the Defined
Benefit Employees Retirement System of Oklahoma County. This item is requested
by Carolynn Caudill,
18.
Discussion and possible action for approval of the
engagement letter provided by Johnston & Ahlschwede, P.C., Certified Public
Accountants, to audit the Defined Benefit Employees Retirement System of
Oklahoma County at the end of fiscal year 2009. This item is requested by
Carolynn Caudill,
19.
Discussion and possible action for consideration
regarding COLA (Cost of Living) increase for Defined Benefit retirees. This
item is requested by Forrest “Butch” Freeman,
20.
Discussion and possible action to receive memo
announcing Robert “Bob” Ravitz as re-elected, without opposition, member of the
Board of Trustees of the Employee Retirement System of Oklahoma County. Mr.
Ravitz’s three-year term begins July 1, 2009 and ends June 30, 2012 pursuant to
Title 19 O.S., Sec. 952.1. This item is requested by Carolynn Caudill,
21. Citizen’s participation. Any citizen wishing to address the Board of Trustees of the Employees Retirement System may do so at this time.
22. New Business: In accordance with the Open Meetings Act, Title 25 O.S. § 311.A.9, New Business is defined, as "any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda"
Adjourn at _____________ until 2:30 p.m. Monday, June 29, 2009.
NAME OF PERSON REPORTING: Carolynn
Caudill,
TITLE: SECRETARY TO: Board of Trustees of the Employees Retirement System of
SIGNATURE: Carolynn Caudill, by: ,
Deputy.