RAYMOND VAUGHN

County Commissioner

Chairman

OKLAHOMA COUNTY

KEITH BLOCH

Trustee

FORREST  BUTCH  FREEMAN

County Treasurer

Vice-Chairman

BOARD OF TRUSTEES

OF THE

EMPLOYEES RETIREMENT SYSTEM

EUGENE D. JONES, III

Trustee

 

JIM LILLY

Trustee

 

CAROLYNN CAUDILL

County Clerk

Clerk to the Board

 

                     BOB RAVITZ

Trustee

 

  NOTICE OF REGULAR MEETING

JIM FEIST

Trustee

 

P.D. TAYLOR

Trustee

 

320 Robert S. Kerr,

BOE Meeting Room

Oklahoma City, OK 73102

 

 

2:30 p.m., May 23, 2016

1.                  Call to order.

 

2.                  Notice of the meeting was properly posted on Thursday, May 19, 2016.                                        

                                  

3.                  Approve the minutes of the meeting of April 25, 2016.

 

The following items, No. 4 through 8 are Consent Items and are routine in nature:

 

4.               Discussion and possible action for approval of the May, 2016, Defined Benefit payroll.  This month there are 129 checks to be issued for 129 participants in the amount of $144,713.09. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board. (Document received)

 

 

 

5.                  Discussion and possible action for approval of Security Trades and Interest Report for April, 2016.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.  (Document received)

 

 

 

 

6.                Discussion and possible action for approval of Outstanding Retirement Investments at Market Value of $6,412,495.71 and at Par Value of $6,315,017.58 as provided by the Bank of Oklahoma/LPL for April, 2016.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.  (Document received)

 

  

7.                  Discussion and possible action for approval of monthly investment and administration fees for April, 2016, in the amount of $29,754.83 submitted by InvesTrust.  Monthly investment and administration fees are paid out of the County General Fund.   This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

 

8.              Discussion and possible action to approve funds to be transferred to escrow account for June 2016, Mutual Fund Reimbursements to participants in the amount of $15,412.30.   The 2016 Mutual Fund Reimbursements to participants are paid out of the OKIE account.   This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

End of Consent Docket

 

 

 

9.      Discussion and possible action for approval for Defined Benefit Survivor Spouse Retirement and Health Benefits for Donald Roberts (Application No. SS16-02). Effective Date: May 1, 2016.  (Document received)

 

 

 

 

 

 

 

10.      Discussion and possible action for approval for Defined Benefit Retirement Benefits for Mary Scherer (Application No. 16-03). Effective Date: June 1, 2016.  (Document received)

            

 

 

 

 

 

11.       Discussion and possible action for approval for Defined Contribution Survivor Spouse Retirement and Health Benefits for Regina Washington (Application No. SS16-11). Effective Date: May 1, 2016.  (Document received)

 

 

 

 

 

12.       Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Ted Walton (Application No. 16-12). Effective Date: May 14, 2016.  (Document received)

 

 

 

13.       Discussion and possible action for approval for Defined Contribution Retirement and Health Benefits for Marilyn Jones (Application No. 16-13). Effective Date: July 9, 2016.  (Document received)

 

 

 

14.       Discussion and possible action to receive the monthly updated OKIE Forfeiture Account Activity and Projections report. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

 

15.       Discussion and possible action to approve the June, 2016, one-time Defined Benefit stipends, in the amount of $700.00. There are 129 checks to be issued for 129 participants in the amount of $89,600.00. This item was requested by Forrest  Butch  Freeman, County Treasurer and Vice Chairman to the Retirement Board.  (Document received)

 

 

 

 

16.       Discussion and possible action for approval of a redirection of retirement contributions in the amount of $300,000.00 to the Defined Benefit Plan to be invested by the County Treasurer with an effective date. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.   (No Document)

 

 

 

 

 

 

17.       Discussion and possible action for approval of the engagement letter between Johnston & Ahlschwede, P.C., Certified Public Accountants, to audit the Defined Benefit Employees Retirement System of Oklahoma County at the end of the fiscal year June 30, 2016. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board and had been approved as to form legality by Aaron Etherington, Assistant District Attorney.  (Document Received)

 

 

 

 

18.       Discussion and possible action for approval of the Administrative Services Agreement between Oklahoma County and InvesTrust , N.A. to be effective July 1, 2016, and ending   June 30, 2017. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board and had been approved as to form legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

 

19.       Discussion and possible action for approval of the Administrative Services Agreement between Oklahoma County and InvesTrust 457 Plan to be effective July 1, 2016, and ending   June 30, 2017. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board and had been approved as to form legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

 

 

20.       Discussion and possible action to approve the notice and application for the 2016 Retirement Board Trustee vacancies. This item was requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board. (Document Received)

 

 

 

 

21.       Citizen s participation.  Any citizen wishing to address the Board of Trustees of the Employees Retirement System may do so at this time.

 

 

 

 

 

 

22.           New Business: In accordance with the Open Meetings Act, Title 25 O.S.11.A.9, New Business is defined, as "any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda".

 

 

 

 

Adjourn at _____________ until 2:30 p.m., Monday, June 27, 2016.

 

NAME OF PERSON REPORTING:   Carolynn Caudill, County Clerk                     

                                                                                                                                                                                                                                                                                                                                                  

TITLE: SECRETARY TO:   Board of Trustees of the Employees Retirement System of Oklahoma County                                

 

SIGNATURE: Carolynn Caudill, by:                                   , Deputy.