BOARD OF
Regular Meeting Agenda
Wednesday, November 12, 2008
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, November 7, 2008.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of October
29, 2008 and November
3, 2008, prepared by the
The
following items, No. 5 through No. 12 are consent items and are routine in
nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $7,515.91 for period ending November 4, 2008, pending notification of
encumbrance to
6. Approve
Employee
Benefit Trust Warrant No. 454457 through 454894 for
7. Receive the following litigation:
CJ-2008-7711: Summons, Petition and Amended Petition
CJ-2008-8935: Petition
CJ-2008-9669: Summons, Petition
CJ-2008-9817: Summons, Petition
TC-2008-054: Tort Claim
8. Discussion and possible action for approval of Tin Horn Installation:
1-2008-36 $571.32
9. Receive canceled check as follows: (Document Received)
Metro Parking - Check No. 1001301789 dated Oct 29, 2008 in the amount of $38.14. Check is not to be re-issued.
Empire Financial Services Inc. - Check No. 111066402 dated Sept. 24, 2008 in the amount of $1,989.73. Vendor did not received, check to be re-issued on Nov. 12, 2008.
10. Receive Monthly Report of Fees for the month of October 2008: (Documents Received)
Juvenile Bureau $ 271,068.32
11. Discussion and possible action to receive
12. Discussion and possible action to receive
Oklahoma County Training and General Assistance Director Special Audit Report
dated September
3, 2008, and Oklahoma County Training and General Assistance Workforce
Grant Inventory Special Audit Report dated September
30, 2008. Requested by Carolynn Caudill,
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW09065 – Architectural
& Design Services
Engineering
14. Discussion and possible action granting of Permanent Easement to the City of Del City for the purpose of operating a water line along Sooner Road:
Beginning a 15
foot pipeline easement in the Southeast Quarter (SE/4) of section 8, T11N, R2W
of the Indian Meridian,
Commencing at the SE corner of said SE/4; THENCE, S89º44’05” W on the south line of said SE/4 (the bearing upon which this description is based) a distance of 133.3 feet; THENCE, N00º15’55” a distance of 50.0 feet to a point on the north right of way line of SE 29th Street and the POINT OF BEGINNING on the centerline of the herein described 15 feet wide pipeline easement; THENCE, N03º30’54”W a distance of 53.7 feet; THENCE, N15º 36’17”E a distance of 184.4 feet; THENCE, N00º 34’28:W a distance of 1101.4 feet; THENCE, N05º28’20”E a distance of 197.6 feet; THENCE, N10º30’57”E a distance of 96.2 feet; THENCE, N01º02’51”W a distance of 79.7 feet to a point 7.5 feet south of the tract of land described in Book 8718, Page 266; THENCE, S89º56’44”E a distance of 33.0 feet to a point on the west right of way line of Sooner Road said point being 50 feet west of the east line of said SE/4 and the POINT OF ENDING.
And:
Beginning a 15
foot waterline easement in the Southeast Quarter (SE/4) of section 8, T11N, R2W
of the Indian Meridian,
Commencing at the SE corner of said SE/4; THENCE, N00º35’37” on the east line of said SE/4 (the bearing upon which this description is based) a distance of 1715.5 feet; THENCE, S89º47’28” W a distance of 76.0 feet to a point on the west line of Williams Pipeline Easement as described in Book 7192, Page 997 and the POINT OF BEGINNING of the centerline of the herein described 15 feet wide water easement; THENCE, continuing S89º47’28” W a distance of 709.0 feet to a point on the west line of that tract of land described in Book 8718, Page 266 and the POINT OF ENDING.
This item is requested by Stacey Trumbo, PE, County, Engineer and has been approved as to form and legality by John Jacobson, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval
of Amendment
No. 1 to the Land Acquisition and Relocation Services Agreement between
Smith-Roberts Land Services, Inc. and Oklahoma County to add a paragraph to
Exhibit “A”, the Scope of Services and adding additional services to Exhibit
“B”, Schedule of Unit Prices. Requisition No. 10904384 has been issued to
Smith-Roberts Land Services, Inc. in the amount of $74,200.00 from County Bonds 2008/Flood Control-Crutcho Hazard
Mitigation/Other (2032/1204/55370), contingent upon encumbrance of
funds, and will be held in escrow by
Smith-Roberts for title and closing services and for tenant relocation
services. This item is requested by Stacey Trumbo, PE,
16. Discussion and possible action regarding the approval of FY 2008-2009 Statement of Work agreement by Oklahoma County Assessor’s Office and Colorado CustomWare Inc. Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
17. Discussion
and possible action to receive Certificate
of Achievement for Excellence in Financial Reporting awarded to
Recurring
Agenda Items:
18. Approve
all
claims, list available for inspection in the office of the
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Commissioner comments/general remarks:
22. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
23. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW09030 – Kitchen & Cafeteria Equipment-Rebid
CW09005 – Automotive Supplies
CW09036 – Oil & Lubricants
CW09051 –
Telephones & Equipment
24. Adjourn at __________ until 9:00 a.m., Wednesday, November 19, 2008.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy and Director of Clerks of the Board