BOARD OF
Regular Meeting Agenda
Monday, December 1, 2008
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Tuesday, November 25, 2008.
3. Prayer and Pledge of Allegiance.
The
following items, No. 4 through 10, are consent items and are routine in nature:
4. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $13,945.03 for period ending November 24, 2008, pending notification
of encumbrance to
5. Approve
Employee
Benefit Trust Warrant No. 456324 through 456927 for
6. Discussion and possible action to approve Resolution No. __________ disposing of scrap materials, to wit: the sale of 14,220 pounds of scrap iron by Highway District No. 3 to Standard Iron & Metal Company, Inc., for a total price of $71.10 deposited to the Highway Cash Fund. Requested by Ray Vaughn, Chairman. (Documents Received)
7. Receive canceled checks as follows: (Document Received)
City of
8. Receive Monthly Report of Fees for the month of October 2008: (Document Received)
Election Board $ 3,131.59
9. Discussion and possible action for approval of Tin Horn Installation:
1-2008-37 $ 727.08
2-2008-10 $ 259.71
10. Discussion
and possible action for approval of Resolution
No. __________ concerning bridge inspection responsibility by local
Government for compliance with National Bridge Inspection Standards. This item is requested by Stacey Trumbo, PE,
End
of Consent Docket
11. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW09036 – Oil and Lubricants
CW09005 – Automotive Supplies
10902235 – Asset Buyer/Consultant
District
No. 1
12. Discussion and possible action for approval of Mutual Cooperation Agreement between the City of Oklahoma City and Oklahoma County pursuant to Title 74 O.S. § 1008; providing barricades and signage to accommodate road closure plans approved by Oklahoma City. This Agreement shall become effective upon approval of the Board and shall terminate on January 31, 2009. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Documents Received)
13. Discussion and possible action to
designate Joe R. Blough, Mike Sullivan, Stacey Trumbo, Ruth Walters, and
Gretchen Crawford as representatives for
14. Discussion
and possible action for approval of Agreement
for Services between First American Title and Trust Co. and Oklahoma County
for Project No. E-2008-D, Crutcho Park Acquisition Project, for closing
services for properties purchased by
Engineering
15. Discussion and possible action for approval of Application Form for the 2013 Federal Fiscal Year Surface Transportation Program for funding for Waterloo Road from I-35 to Douglas Boulevard. This item is requested by Stacey Trumbo, PE, County, Engineer. (Documents Received)
16. Discussion and possible action for
approval of Construction
Contract between Midwest Wrecking Co., and
17. Discussion and possible
action to receive Performance,
Statutory Bond and Defect Bond in the amount of $167,044.00 signed by
Midwest Wrecking Co. as Principal and Granite Re, Inc. as Surety for Oklahoma
County Project No. E-2008-D, Demolition
and Removal of Properties; Crutcho Park Acquisition Project, This item
is requested by Stacey Trumbo PE,
Training and General Assistance
18. Discussion and possible action for approval of Resolution No. ____________ to transfer off of the county’s inventory items purchased by grant funds (not county funds) for Workforce Grant since contract has ended and procurement clause in the contract requires the County to return all property purchased under such contract within thirty (30) days after the contract has terminated. Such transfer off of county inventory of the items attached and related to this agenda item does not violate the surplus of equipment during an election year because the county did not expend its own funds to purchase the equipment and the equipment is not being destroyed or sold; rather, transferred to COWIB and, pursuant to the State Auditor’s Office, such exception can be made since the Workforce Grant is ending. (See email from State Auditor and Inspector’s office) Approved by John M. Jacobsen, Assistant District Attorney. (Documents Received)
These items were purchased with WIA / JTPA
Federal funds under service contracts with the Central Oklahoma Investment
Board, Inc. (COWIB) which ended September 30, 2008 and are being transferred to
the COWIB for the furtherance of Federal WIA activities.
DESCRIPTION TAG SERIAL
NUMBER DATE TOTAL COST
FILE 4 DWR,LAT,42IN,LT GR CE104-00059 07/10/2004 $523.05
FILE 4 DWR,LAT,42IN,LT GR CE104-00060 07/10/2004 $523.05
FILE 4 DWR,LAT,42IN,LT GR CE104-00061 07/10/2004 $523.05
4 DRAWER LATERAL FILE CABNET CE104-00066 08/07/2007 $898.20
LAURENT SINGLE PEDESTAL CE105-00052 09/28/2004 $292.56
DESK LEFT BOX
QUASAR VM27 CAMERA WK83480450 07/05/1989 $1,740.00
RECORDER CE205-00006
TELEVISION/PANASONIC AR91380374 07/06/1989 $496.11
CE205-00007 MODEL CTL 2580S
QV-5000 DIGITAL CAMERA CE205-00023 01/01/1999 $458.11
KONICA 7020 COPIER CE213-00008 13 GL06153 06/06/2000 $4,215.00
ELMO OVERHEAD PROJECTOR CE228-00003 1011876 10/24/1983 $349.00
PORTABLE
APOLLO OVERHEAD CE228-00004 877883 02/12/1997 $706.37
PROJECTOR #9CCCAJH
HEWLETT PACKARD PRINTER CE236-000487 SG9AT130Q4
PLATO LEARNING SYSTEM, SOFTWARE CE236-00309 07/09/1997 $5,500.00
PLATO LEARNING SYSTEM/ SOFTWARE CE236-00310 07/09/1997 $5,500.00
PLATO LEARNING SYSTEM/SOFTWARE CE236-00311 07/09/1997 $5,500.00
PLATO LEARNING SYSTEM/SOFTWARE CE236-00312 07/09/199 $5,500.00
PLATO LEARNING SYSTEM, SOFTWARE CE236-00313 07/09/1997 $5,500.00
PLATO LEARNING SYSTEM, SOFTWARE CE236-00314 07/09/1997 $5,500.00
PLATO LEARNING SYSTEM, SOFTWARE CE236-00315 07/09/1997 $5,500.00
PLATO LEARNING SYSTEM, SOFTWARE CE236-00316 07/09/1997 $5,500.00
PLATO LEARNING SYSTEM, SOFTWARE CE236-00317 07/09/1997 $5,500.00
PLATO LEARNING SYSTEM, SOFTWARE CE236-00318 07/09/1997 $5,500.00
PLATO LEARNING SYSTEM, SOFTWARE CE236-00319 07/09/1997 $5,500.00
PLATO LEARNING SYSTEM/SOFTWARE CE236-00320 07/09/1997 $5,500.00
BASIC- NETWORK VERSION SOFTWARE CE236-00321 06/24/1997 $1,095.00
PLATO READING HORIZONS SOFTWARE CE236-00344 07/10/1998 $1,495.00
PLATO PRACTICE SET SOFTWARE CE236-00345 07/10/1998 $175.00
PLATO READING AUDIO SOFTWARE CE236-00346 06/30/1998 $100.00
PLATO READING AUDIO SOFTWARE CE236-00347 06/30/1998 $100.00
PLATO READING AUDIO SOFTWARE CE236-00348 06/30/1998 $100.00
PLATO READING AUDIO SOFTWARE CE236-00349 06/30/1998 $100.00
PLATO READING AUDIO SOFTWARE CE236-00350 06/30/1998 $100.00
PLATO READING AUDIO SOFTWARE CE236-00351 06/30/1998 $100.00
PLATO READING AUDIO SOFTWARE CE236-00352 06/30/1998 $100.00
PLATO READING AUDIO SOFTWARE CE236-00353 06/30/1998 $100.00
PLATO READING AUDIO SOFTWARE CE236-00354 06/30/1998 $100.00
PLATO READING AUDIO SOFTWARE CE236-00355 06/30/1998 $100.00
PLATO READING AUDIO SOFTWARE CE236-00356 06/30/1998 $100.00
PLATO READING AUDIO SOFTWARE CE236-00357 06/30/1998 $100.00
PLATO LIFE AND JOB SKILLS SOFTWARE CE236-00358 06/30/1998 $800.00
PLATO LIFE AND JOB SKILLS SOFTWARE CE236-00359 06/30/1998 $800.00
PLATO LIFE AND JOB SKILLS SOFTWARE CE236-00360 06/30/1998 $800.00
PLATO EMPLOYMENT PARTNERSHIP CE236-00361 06/30/1998 $500.00
SOFTWARE
PLATO EMPLOYMENT PARTNERSHIP CE236-00362 06/30/1998 $500.00
SOFTWARE
MAYLINE ELECTRIC LIFT WORKSTATION CE236-00370 11/20/1998 $1,120.00
GATEWAY SOLO 2150LS CE236-00485 0019258863 06/30/2000 $2,420.00
DELUXE LAPTOP
GATEWAY 2000 SOLO 2150 LS CE236-00486A 001900769 06/13/2000 $2,152.00
DESKJET 2500 PRINTER CE236-00487 SG9AT130Q4 11/15/2001 $885.00
GATEWAY COMPUTER CE236-00505 0022258563 06/11/2001 $1,885.00
GATEWAY COMPUTER CE236-00506 0022258562 06/11/2001 $1,885.00
GATEWAY COMPUTER CE236-00507 0022258564 06/11/2001 $1,665.00
GATEWAY COMPUTER CE236-00508 0022258565 06/11/2001 $1,665.00
GATEWAY COMPUTER CE236-00509 0022253712 06/11/2001 $1,436.00
COMPAQ ML350 SERVER CE236-00511 D049DMZ1K111 05/25/2001 $4,701.00
18G PLUGGABLE HARD DISK DRIVE CE236-00512 N/A 05/31/2001 $394.00
18G PLUGGABLE HARD DISK DRIVE CE236-00513 N/A 05/31/2001 $394.00
512 MB SDRAM DIMM 133 CE236-00514 N/A 05/31/2001 $1,126.00
NETWORK SERVER SOFTWARE CE236-00519 NONE 11/15/2001 $528.70
ACCESS CONTROL SYSTEM SOFTWARE CE236-00521 08/21/2001 $1,835.00
ACCESS CONTROL CE236-00522 0103024770 11/15/2001 $1,770.00
SYSTEM SOFTWARE
OFFICE XP DISK CE236-00523 NONE 01/31/2002 $375.70
OFFICE XP PRO SOFTWARE CE236-00524 NONE 01/31/2002 $225.25
HP LASERJET 1200SE PRINTER CE236-00531 SUBCB411471 04/30/2002 $367.26
HP LASERJET 1200SE PRINTER CE236-00532 SCNCQ185861 04/30/2002 $367.26
HP LASERJET 1200SE PRINTER CE236-00533 SCNBB210615 04/30/2002 $367.26
HP LASERJET 1200SE PRINTER CE236-00535 SCMCQ253468 04/30/2002 $367.26
HP LASERJET 1200SE PRINTER CE236-00536 SCNDL021610 04/30/2002 $367.26
HP LASERJET 1200SE PRINTER CE236-00537 SCNCQ188575 04/30/2002 $367.26
HP LASERJET 1200SE PRINTER CE236-00538 SCNCB327638 04/30/2002 $367.26
HP LASERJET 1200SE PRINTER CE236-00539 SCNCB523142 04/30/2002 $367.26
MOUSE TRACKS CE236-00545 S14SUHNX5F129-X3 08/29/2003 $505.00
2002 3 USER LICENSE W/100 PC AUDIT LICENSES/ISU
PROLIANT ML370 G3 INTEL CE236-00547 EA09LDN62D 04/23/2004 $8,856.00
XEON PROCESSOR 3.2 GHZ-2MB SERVER
MS OFFICE PROFESSIONAL CE236-00556 06/30/2004 $300.00
2003 FOR 32-BIT WINDOWS ENGLISH VOLUME LICENSE
MS OFFICE PROFESSIONAL 2003 FOR CE236-00557 06/30/2004 $300.00
32-BIT WINDOWS ENGLISH VOLUME LICENSE
MS OFFICE PROFESSIONAL 2003 FOR CE236-00558 06/30/2004 $300.00
32-BIT WINDOWS ENGLISH VOLUME LICENSE
19. Discussion
and possible action to receive notification from Mutual
Assurance Administrator of new health care identification cards named Red
Card. The rollout effective date is
January 1, 2009. Requested by Carolynn
Caudill,
20. Discussion
and possible action to approve Resolution
No. ___________ authorizing the
21. Discussion
and possible action to receive notification from Mutual
Assurance Administrator’s of group health plans requirement to share
eligibility information with the Centers for Medicare & Medicaid Services
(CMS). Request by Carolynn Caudill,
22. Discussion and possible action to receive the
following documents from Physicians
Mutual, regarding the Medicare Supplement Service Agreement, previously
approved by the Board of County Commissioners on October 15, 2008. The
documents are as follows; Signed Employer Application; Group Medicare
Supplement Master Policy; Example of Individual Certificate Plan F and Sample
of Individual Enrollment Application. This item is requested by Carolynn
Caudill,
Recurring
Agenda Items:
23. Approve
all claims,
list available for inspection in the office of the
24. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
25. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
26. Commissioner comments/general remarks:
27. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
28. Adjourn at __________ until 9:00 a.m., Wednesday, December 10, 2008.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board