BOARD OF
Regular Meeting Agenda
Wednesday, December 24, 2008
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, December 19, 2008.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of December
16, 2008, and December
17, 2008 prepared by the
The
following items, No. 5 through No. 15 are consent items and are routine in
nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $4,811.75 for period ending December 16, 2008, pending notification
of encumbrance to
6. Approve Employee
Benefit Trust Warrant No. 457910 through 458509 for
7. Discussion
and possible action for approval of Resolution
No. __________ designating Kimberly Reeves as Receiving Officer on all
accounts for the Oklahoma County Sheriff’s Department, replacing
8. Discussion and possible action to approve Resolution No. __________ disposing of scrap materials, to wit: the sale of 3,940 pounds of scrap iron by Highway District No. 3 to Standard Iron & Metal Co., LLC., for a total price of $19.70 deposited to the Highway Cash Fund. Requested by Ray Vaughn, Chairman. (Documents Received)
9. Discussion and possible action for approval of Tin Horn Installation:
1-2008-36 $548.94
10. Receive Monthly Report of Fees for the month of November 2008: (Documents Received)
9N Restitution $ 16,765.68
9J Restitution $ 1,006.36
JJC Emergency $ 1,792.03
11. Receive canceled checks as follows: (Document Received)
Metro Technology Centers Check No 1001302422, dated November 26, 2008, in the amount of $50.00, check will not be reissued.
Bo Jarred Gruntmeir Check No 820109774 dated November 26, 2008 in the amount of $200.00, check was reissued Check No 820110826.
Larry D McGowen Check No 820110167 dated November 26, 2008 in the amount of $200.00, check was reissued Check No 820110825
Standley Systems Inc Check No. 1001302800 dated December 17, 2008 in the amount of $5,100.98, check will be reissued December 24, 2008.
12. Receive the following litigation:
CJ-2008-10204: Summons, Petition for Declaratory Judgment
13.
Discussion and possible action to receive The
Oklahoma County Utility Services Authority Annual Financial Statements and
Independent Auditor’s Report for the year ended December 31, 2007. Requested by Carolynn
14. Recommendation for denial of Tort Claim No. 2008-064, Unitrin Insurance Company, as requested by Ian Wolfe, Manager, Environmental Health and Safety. (Document Received)
End
of Consent Docket
15. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW09025-2 – Highway
Materials
CW09024-2 - Highway
Materials Construction
District
No. 3
16. Discussion
and possible action for the Board to determine whether to continue its relationship
as a member of the LEO
and to deliver official notification and executed documents (attached herein)
from the Board of County Commissioners of
17. Discussion
and possible action to approve
18. Discussion and possible action to approve Mutual Assurance Administrator’s Transition Fee for Medicare eligible Retirees in the amount of $3,500.00 and monthly pharmacy administration fees of $4.00 per Medicare eligible Retiree, per month. Requisition No.10905320.has been issued to Mutual Assurance Administrator’s for $3,500.00 from Employees Benefits/ Employee Benefit Adm Exp (4010/54501) contingent upon encumbrance of funds This item was approved at the December 18, 2008 Budget Board meeting. Requested by Carolynn Caudill, Oklahoma County Clerk and Secretary to the Board and approved as to form and legality by John Jacobsen, Assistant District Attorney.
19. Discussion and Possible action to approve Resolution No. ____________to rescend and replace Resolution No. 048-92 providing revised zoning regulations for unincorporated Oklahoma County after Planning Commission approval on November 20, 2008 and a Public Hearing held December 18, 2008, pursuant to O.S. Title 19 §868.11, §868.15, and §868.16. Requested by Tyler Gammon, Director, Planning Commission, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
20. Discussion
and possible action to grant an Easement
for Bobby and Clara Edmon, husband and wife.
The easement is needed to extend sanitary sewer to the Edmon’s
property. The easement will be recorded
in the Oklahoma County Clerk’s Office.
This item is requested by Stacey Trumbo, PE,
21. Discussion
and possible action for approval of Resolution
No. _____________
Treasurer
22. Discussion and possible action to issue a
Correction
Quit Claim Deed to property described as Timberdale Estates, Lot 000, Block
00B, listed under account #12-774-1300. The Board, on December 10, 2008,
originally approved this conveyance. This item is requested because the deed,
which was filed at Book 10971, Page 889, on December 10, 2008. was not
notarized properly. This is based on
recommendation of Gretchin Crawford, Assistant District Attorney. Requested by
Forrest “Butch”
Recurring
Agenda Items:
23. Approve
all claims,
list available for inspection in the office of the
24. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
25. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
26. Commissioner comments/general remarks:
27. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
28. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW09075 – Printing of
Voter Ballots
CW09093 –
29. Adjourn at __________ until 9:00 a.m., Wednesday, December 31, 2008.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board