BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, December 31, 2008

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Monday, December 29, 2008.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of December 24, 2008, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and approval of Resolution No.______ expressing condolences to the family of Wayne C. Thompson.  Requested by Willa Johnson, Vice-Chairman.

 

The following items, No. 6 through No. 14, are consent items and are routine in nature:

 

6.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $30,310.60 for period ending December 22, 2008, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 458510 through 459114 for Oklahoma County in the amount of $125,645.72 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Discussion and possible action to approve Resolution No. __________ disposing of scrap materials, to wit: the sale of 18,480 pounds of scrap iron by Highway District No. 3 to Standard Iron & Metal Co., LLC., for a total price of $231.00 deposited to the Highway Cash Fund. Requested by Ray Vaughn, Chairman.  (Documents Received)

 

9.         Receive Depository Fund Accounts Summary for the month of November 2008.  Requested by Forrest “Butch” Freeman, Oklahoma County Treasurer.  (Document Received)

 

10.       Recommendation for approval of Tort Claim No. 2008-063, Jonah Karoki, as requested by Ian Wolfe, Manager, Environmental Health and Safety.  (Document Received)

 

11.       Discussion and possible action to receive The Oklahoma County Utility Services Authority Annual Financial Statements and Independent Auditor’s Report for the year ended December 31, 2007.  Requested by Carolynn Caudill, Oklahoma County Clerk.  (Document Received)

 

12.       Receive the following litigation:

 

                        Tort Claim: TC-2008-065

 

                        CJ-2008-11304: Summons, Petition

 

                        Case No. 08-37922-H3-11: Order

 

                        08-13233- Bankruptcy

 

13.       Discussion and possible action for approval of Tin Horn Installation:

 

1-2008-38                $331.60

 

14.       Receive canceled checks as follows:  (Document Received)

 

Fidelity Service LLC Check No. 1130106163, dated November 19, 2008, in the amount of $175.90, check will not be reissued.

 

Michael L Williams Check No. 820110770, dated November 26,2008, in the amount of $114.51, check will not be not be reissued.

 

            OU Health Sciences Center AUX/Service Unite Accounting, Check No. 6010004074, dated December 10, 2008 in the amount of $121.00, check will not be reissued.

 

End of Consent Docket

 

15.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW09075 – Printing of Voter Ballots

 

CW09093 – Drive Bridge Piling Service

 

District No. 2

 

16.              Discussion and possible action to approve a reimbursement to Highway District No. 2 from Tinker Clearing 2002, Tinker Clearing/ Administration Cost/ Other Services (2031/1201/55370) for labor and equipment costs totaling $24,096.80 that were incurred between November 6 and November 20, 2008, while cleaning up the Tinker Air Force Base Hruskocy Gate Roadway Extension project area from the effects of severe weather events, contingent upon encumbrance of funds. Requested by Brent Rinehart, County Commissioner, District No. 2.  (Documents Received)

 

District No. 3

 

17.       Discussion and possible action to approve agreement with the City of Edmond (City) for construction of a portion of 33rd Street between Air Depot Boulevard and the new entrance into the Carl Reherman Park at Arcadia Lake.  Upon completion, the City will reimburse Oklahoma County for materials and for the labor for right-of-way clearing not to exceed $231,000.00 for all materials and right-of-way clearing labor including asphalt paid for by the City of Edmond.  After completion of construction the City will be responsible for the maintenance of the roadway.  Requested by Ray Vaughn, County Commissioner, District No. 3.  (Documents Received)

 

Engineering

 

18.       Discussion and possible action for approval of Construction Contract and Rider No. 1 between Kone, Inc. and Oklahoma County for Project No. E-2007-L, Elevator Modernization at the Metro Parking Garage, not to exceed $288,390.00. Requisition No. 10901349 has been issued to Kone, Inc. in the amount of $288,390.00 from Public Building Authority Trust/ Metro Parking Garage/ Other (7030/3300/55040) This item is requested by Mark Stephens, Property Manager and has been approved as to form and legality by John Jacobson, Assistant District Attorney.

 

Receive Performance and Payment Bond in the amount of $288,390.00 signed by Kone, Inc. as Principal and Fidelity and Deposit Company of Maryland as Surety for Oklahoma County Project No. E-2007-L, Elevator Modernization at the Metro Parking Garage. This item is requested by Mark Stephens, Property Manager.

 

19.       Discussion and possible Action for approval of one (1) State of Oklahoma Department of Transportation County Road Action Report.  These reports verify that the roads are maintained by the county and are eligible for inclusion in the County’s certified county road mileage:  West of Pennsylvania Ave going North from NW 234th Street .28 Miles.  This item is requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

20.              Discussion and possible action to receive a check from the City of Del City in the amount of $93,442.63 for their contribution to Oklahoma County Project No. 2-2006-B, Bridge Replacement on Vickie Drive in Del City, to be placed in 1110/9207, Highway Cash/Bridge Construction.  This item is requested by Stacey Trumbo, County Engineer

 

Oklahoma County Clerk

 

21.       Discussion and possible action to receive FY 2009 Consolidated Local Central Services OMB A-87 Cost Allocation Plan & Indirect Cost Rate Proposal for Oklahoma County, Oklahoma, for the Fiscal Year Ending June 30, 2009 (Based on actual expenditures for the Fiscal Year ended June 30, 2007).  Prepared by Justice Benefits, Inc.  Requested by Carolynn Caudill, Oklahoma County Clerk.  (Document Received)

 

22.       Discussion and possible action regarding a Requisition from Employees Benefits Fund 4010 to reimburse Centers for Medicare & Medicaid Retiree Drug Subsidy for $149,635.98 overpayment of the County’s retiree drug subsidy pending appeal.  Requested by Carolynn Caudill, County Clerk and Secretary to the Board.  Reviewed by John M Jacobsen, Assistant District Attorney. 

 

23.       Discussion and possible action to receive certified copy of Abstractor’s Bond from American Guaranty Title Company of OKC as Surety in the amount of $100,000.00 for the term beginning January 12, 2008, and ending January 12, 2010.  Requested by Carolynn Caudill, Oklahoma County Clerk.  (Document Received)

 

24.       Discussion and possible action to adopt plan amendment to the county 401(a) plan. The amendment would not have any impact on the operation of the plan and is required by IRS regulations to be executed by December 31, 2008.  This item was adopted by the Oklahoma County Retirement Board on November 24, 2008.  This item is requested by Carolynn Caudill, County Clerk and Secretary to the Board.

 

Recurring Agenda Items:

 

25.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

26.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

27.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

28.       Commissioner comments/general remarks:

 

29.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

30.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to 25 O.S.  307.B.4, discussion regarding possible settlement of Workers’ Compensation case on Tomie Dotson.

 

b. Pursuant to 25 O.S. 307.B.4, discussion regarding possible settlement of Workers’ Compensation case on Joe Berry.

 

31.       Action regarding discussion regarding possible settlement of Workers’ Compensation case on Tomie Dotson.

 

32.       Action regarding discussion regarding possible settlement of Workers’ Compensation case on Joe Berry.

 

33.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW09023 - Herbicides

 

34.       Adjourn at __________ until 9:00 a.m., Monday, January 5, 2009.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

                           County Clerk Deputy and Director of Clerks of the Board