BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, February 11, 2009

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, February 6, 2009.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of February 2, 2009, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action for approval of Resolution No. _______ commending Gary J. Belcher’s service to Oklahoma County and expressing condolence to his family.  Requested by Christi Jernigan, Director, Training & General Assistance office.  (Document Received)

 

6.         Discussion and possible action for approval of Resolution No. _______ expressing condolence to the family of Reverend Goree L. James.  Requested by Willa Johnson, County Commissioner for District No. 1.  (Document Received)

 

7.         Discussion and possible action for approval of Resolution No. ________ to declare a County-Wide Burn Ban for Oklahoma County due to extreme fire danger.  Requested by David Barnes, Director, Emergency Management.  (Document Received)

 

The following items, No. 8 through 13, are consent items and are routine in nature:

 

8.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $7,307.55 for period ending February 3, 2009, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

9.         Approve Employee Benefit Trust Warrant No. 460876 through 461464 for Oklahoma County in the amount of $129,109.78 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

10.       Discussion and possible action for approval of Resolution No. ________________ designating DeAnn Lehenbauer as Requisitioning Officer for the Oklahoma County Clerk replacing Karen Prince.  Requested by Carolynn Caudill, County Clerk.   (Document Received)

 

11.       Discussion and possible action for approval of Resolution No. ________ designating Coy Kersey, Jr. as Requisitioning Officer for Oklahoma County Highway District No. 2 replacing Leta Dyer and Doug Williams.  Requested by Brian Maughan, Commissioner, District No. 2.  (Document Received)

 

12.       Receive canceled checks as follows:  (Document Received)

 

Joseph S. Wood, Check No. 820112156, dated January 30, 2009, in the amount of $1,408.32. Check was reissued, Check No. 820112163.

 

Jason R. Yingling, Check No. 820112160 dated January 30, 2009, in the amount of $351.81.  Check was reissued, Check No. 820112165.

 

Colorado Customware, Inc., Check No. 1001302716 dated December 17, 2008, in the amount of $29,118.75.  Check will be reissued February 11, 2009.

 

Holly R. Spencer, Check No. 820112056 dated January 30, 2009, in the amount of $1,212.04. Voided check will not be reissued.

 

13.       Receive the following litigation:

 

                        CJ-2008-10674:  Summons, Amended Petition, Petition.

 

            CJ-2009-720:  Petition for Writ of Mandamus, Entry of Appearance-Pro Se, Motion for Leave to Proceed in Forma Pauperis.

 

            Case No. 08-11525 (BLS):  Notice of the Court’s Entry of an Order, Index of Bar Date Package, Notice of Deadline for Filing of Proofs of Claim.

 

End of Consent Docket

 

14.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW09026 – Paint & Related Items

 

10905795 – Plumbing Parts for Annex Garage

 

District No. 3

 

15.       Discussion and possible action to approve the establishment of a Board called the Oklahoma County Mental Health Court Coordinator Board consisting of the Public Defender or his designee, the County Treasurer or his designee, the Court Clerk or her designee, the District Attorney or his designee, the  Sheriff or his designee, the Presiding Judge of the 7th Judicial District or  her designee, the Chairman of the Board of the County Commissioners or his designee, and to make Judge Glenn Jones an ex-Officio member, and to have all meetings follow the meeting schedule of the Drug Court Coordinator Board to occur immediately thereafter.  Requested by Ray Vaughn, Chairman.

 

 

Emergency Management

 

16.       Discussion and possible action to receive Memorandum of Understanding between the Oklahoma County Offices of Emergency Management and the Oklahoma Office of Homeland Security (OKOHS) to receive $200,000.00 in grant funds, and allowance of OKOHS to be assigned administrator of said funds for the OKOHS Public Outreach Campaign.  Requested by David Barnes, Director, Emergency Management and approved as to form and legality by John Jacobson, Assistant District Attorney.  (Document Received)

 

Engineering

 

17.       Discussion and possible action for approval of Resolution No. ______ requesting the following portions of roads within Oklahoma County to be placed on the Iowa Tribe of Oklahoma Indian Reservation Road Inventory.  Requested by Stacey Trumbo, PE, County Engineer  (Document Received)

 

            220th Street from Indian Meridian to Luther Road and Luther Road from Coffee Creek to Waterloo Road; 5 Miles.

 

                        Peebly Road from Sorghum Mill Road toWaterloo Road; 1 Mile.

 

                        Harrah Road .5 mile North of Coffee Creek to Waterloo Road; 1.5 Miles

 

Facilities Management

 

18.       Discussion and possible action to consider approving contract with Seville Companies, Inc. to furnish labor, tools, equipment, parts, materials, transportation and incidentals required to remove and/or demolish old automotive equipment from the main GM plant building.  Requested by Mark Stephens, Director and approved as to form and legality by John Jacobson, Assistant District Attorney. (Documents to be provided.)

 

Juvenile Bureau

 

19.       Discussion and possible action to approve the Addendum to the Lease Agreement between the Oklahoma County Board of County Commissioners and the State of Oklahoma, Department of Human Services for space located at 5905 N. Classen Court, Oklahoma City, OK 73118.  Effective February 1, 2009, OKDHS will vacate 5,751 sq ft of office space on the 3rd Floor.  Requested by Lawrence Hicks, Director, Juvenile Bureau. and approved as to form and legality by John Jacobson, Assistant District Attorney.  (Document Received)

 

Oklahoma County Clerk

 

20.       Discussion and possible action to approve authorizing The County Clerk’s Office to coordinate a County Wide Food Drive to support the Senior Shelter at Sunbeam Family Services.  Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Recevied)

 

 

21.       Discussion and possible action to Amend Agreement between The Board of County Commissioners on behalf of Carolynn Caudill, County Clerk and Co-Data to access images within the County Clerk’s office.  Oklahoma County will provide Co-Data with CD’s and/or FTP access containing images.  Requested by Carolynn Caudill, County Clerk and approved as to form and legality by John Jacobson, Assistant District Attorney.  (Document Received)

 

Purchasing

 

22.       Discussion and possible action to receive and deposit Office Depot annual rebate check for calendar year 2008 in the amount of $3,642.10.  Oklahoma County receives annual rebates based upon the National Cooperative Purchasing Alliance sponsored by NACO and the U.S. Conference of Mayors, as well as 45 state associations of counties.  Requesting deposit into the General Fund.  Requested by Jane Gaston, Director, Purchasing Agent.  (Document Received)

 

Recurring Agenda Items:

 

23.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

24.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

25.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

26.       Commissioner comments/general remarks:

 

27.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

28.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to 25 O.S. 2001 § 307.B.4, for confidential communications with Board’s Attorney to discuss possible settlement of Amy Farni, Claim TC-2008-048.

 

b. Pursuant to 25 O.S. 2001 § 307.B.4, for confidential communications with Board’s Attorney to discuss status of Effective Transitions, Inc. Case, Docket No. 07-281-0001, and discuss possible settlement amounts, if any.

 

29.       Action regarding possible settlement of Amy Farni, Claim TC-2008-048.

 

30.       Action regarding possible settlement of Effective Transitions, Inc. Case, Docket No. 07-281-0001.

 

31.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW09003 – Ammunition, Gun & Range Supplies

 

CW09085 – Office Furniture

 

10901113 – Human Resources Modification to County System-Rebid

 

32.       Adjourn at __________ until 9:00 a.m., Wednesday, February 18, 2009.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

                           County Clerk Deputy and Director of Clerks of the Board