BOARD OF
Regular Meeting Agenda
Wednesday, February 18, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, February 13, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the special meeting of February
9, 2009 and the regular meeting of February
11, 2009, prepared by the
5. Discussion and
possible action for approval of Resolution
No. ________ to declare a County-Wide Burn Ban for
The
following items, No. 5 through 17, are consent items and are routine in nature:
6. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $2,649.05 for period ending February 10, 2009, pending notification
of encumbrance to
7. Approve
Employee
Benefit Trust Warrant No. 461827 through No. 462484 for
8. Receive Monthly Report of Fees for the month of January 2009: (Documents Received)
Juvenile $ 193,585.50
Assessors Report of Officers $ 2,916.00
Planning Commission Fee Fund $ 11,241.35
Planning Commission Inspection Fee Fund $ 27,032.66
General Fund $ 298,601.32
Clerk Lien Fee Fund $ 7,006.17
UCC Central Filing Fund $ 57,366.44
Records Preservation Fund $ 57,485.00
OK Tax Comm. % of Doc Stamps $ 228,341.86
Mechanic Liens/Investments $ 58,630.57
Refunds
$ 1,027.32
Total Receipts-December 2008 $
708,458.68
Culvert Pipe Sales Fund 8206 $ 1,886.74
Prevention
of Child Abuse 8204 $ 72.76
Total
$
1,959.50
Sheriff Fees $ 122,858.87
Law Library Fees $ 35,404.37
Revolving Fund Fees $ 53,063.81
Drug Court User Fees $ 4,243.00
Court
Fund Bank
of
Beginning Balance $ 1,302,184.59 $ 822,871.51
Deposits & Canc. Vouchers $ 1,045.857.06 $ 50,413.60
Disbursements $ 1,451,933.64 $ 16,508.57
Ending Balance $ 896,108.01 $ 856,776.54
10. Receive canceled checks as follows: (Documents Received)
Language Associates Inc., Check No. 1001302391 dated November 26, 2008, in the amount of $128.78. Check was lost and will be reissued February 18, 2009.
Dean E. McClendon, Check No. 830003076 dated January 30, 2009, in the amount of $993.59. Retiree did not receive check. Check was reissued February 9, 2009, Retirement Check No. 1350.
John A. Vaughan dba Computer Cables, Check No. 1161045802 dated February 11, 2009, in the amount of $1,750.00. Check was sent to MIS Department in error and will be reissued February 18, 2009.
11. Discussion and possible action for
approval of Tin Horn Installation. This
item is in compliance with Resolution No. 046-08. Requested by Stacey Trumbo, P.E.,
1-2008-044 $437.85
12. Receive the following litigation:
Case No. 09-10235 (BLS): Notice of Commencement of Chapter 11 Bankruptcy Cases
13. Discussion and possible action to approve
Resolution
No. ______ disposing of equipment from the Inventory of Oklahoma County
Commissioner District No.1. This John
Deere Tractor was used as a trade in on a new Tractor. (Document Received)
One (1) 6300 John Deere Tractor with Cab – c/n DA304-00116 s/n L06300H143333, Model No. 6300, acquired June 28, 1996, from Riverside Tractor, I-35 & Highway 9, Norman, OK 73072, for $30,657.00.
This John Deere Tractor was used as a trade in for a new John Deere Tractor with Cab to P & K Equipment. The trade in value was $14,500.00.
14. Discussion and possible action to approve
Resolution
No. ______ disposing of equipment from the Inventory of Oklahoma County
Commissioner District No.1. This 10’
John Deere Rotary Mower was used as a trade in on a new mower. (Document Received)
One (1) John Deere 10’ Rotary Cutter Mower, c/n DA333-00146, s/n W01518E007447, acquired August 30, 2002, from an unknown vendor, for $7,817.16.
This mower was used as a trade in to P&K Equipment for a new mower. The trade in value was $1,750.00.
15. Discussion and possible action to approve Resolution No. ______ disposing of equipment from the Inventory of Oklahoma County Commissioner District No. 2. These items are broken and too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2. (Document Received)
One
(1) Viewsonic View Panel 17” Flat Screen Monitor – c/n DB236-00273, s/n
AO9021601059, acquired June 21, 2002, from Gateway, for $694.50.
One
(1) Gateway 700LPC Computer CPU Unit – c/n DB236-00272, s/n 0027313766,
acquired June 21, 2002, from Gateway, for $1,042.00.
One
(1) Stihl Trimmer – c/n DB430-00216, s/n 212259370, model no. F585RY, acquired
June 9, 2004, from Southside Lawn & Garden 5015 S. Penn,
16. Discussion and possible action to approve
Resolution
No. ______ disposing of equipment from the Inventory of the
One (1) Lateral File Cabinet, c/n H104-00356, acquired August 5, 1999, from B&M Sales Company, Inc., for $322.71.
One (1) Sony Mavica FD 90 Digital Camera, c/n H205-00030, s/n 99097, acquired February 27, 2001, from Computer Associates, for $569.00.
One (1) Sony Mavica Digital Camera, c/n H205-00044, s/n 405782, acquired January 21, 2003, from Digital Intelligence Systems, for $361.38.
One (1) Sony DSC-P72 Digital Camera & Battery, c/n H205-00053, s/n 0103522053, acquired June 17, 2003, from Pacific East Industries, for $324.00.
One (1) CBE-IHC Water Cooler, c/n H210-00001, s/n 001446, acquired October 15, 1987, from an unknown vendor, for $345.72.
One (1) Xerox Phaser 8200 Color Printer, c/n H236-01237, s/n LTH043510, acquired May 12, 2003, from The Digi Group, for $1,938.15.
One (1) HP Laserjet 1300 Printer, c/n H236-01451, s/n CNCB913274, acquired May 21, 2004, from Hewlett Packard, for $369.00.
One (1) Laser Fax Machine, c/n H236-00811, s/n 86454323Y, acquired March 17, 1999, from B&M Sales Company, for $680.22.
One (1) Xerox Phaser 8200 N Color Laser Printer, c/n H236-01191, s/n LTH038450, acquired July 1, 2002, from PC University Distributors, for $1,809.47.
One (1) HP Laserjet 1300 Printer, c/n H236-01444, s/n CNCB913293, model no. HP LJ1300, acquired May 21, 2004, for $369.00.
17. Discussion and possible action to approve
Resolution
No. ______ disposing of equipment from the Inventory of the Oklahoma County
Sheriff’s Office. This equipment has
been declared surplus by the Oklahoma County Sheriff’s Office, and is too
costly to repair, and with the requested disposal will be junked in accordance
with the provisions set forth in Title 19 Section 421.2. (Document Received)
One (1) Rear
Deck Emergency Light, c/n B646-00247, s/n AH0018AE0707, model no. TD39RAB,
acquired May 12, 2003, from Cruiser Division Southwest,
One (1) Rear
Deck Emergency Light, c/n B646-00248, s/n AH0018AE0718, model no. TD39RAB,
acquired May 12, 2003, from Cruiser Division Southwest,
One (1) Rear
Deck Emergency Light, c/n B646-00249, s/n AH0018AE0705, model no. TD39RAB,
acquired May 12, 2003, from Cruiser Division Southwest,
One (1) Rear
Deck Emergency Light, c/n B646-00250, s/n AH0018AE0710, model no. TD39RAB,
acquired May 12, 2003, from Cruiser Division Southwest,
One (1) Rear
Deck Emergency Light, c/n B646-00251, s/n AH0018AE0717, model no. TD39RAB,
acquired May 12, 2003, from Cruiser Division Southwest,
One (1) Rear
Deck Emergency Light, c/n B646-00252, s/n AH0018AE0712, model no. TD39RAB,
acquired May 12, 2003, from Cruiser Division Southwest,
One (1) Thomas Conrad
10 Base T Hub, c/n B236-000028N, acquired January 6, 1992, from Electronic
Dictation Systems Inc,
One (1) Hewlett
Packard Laserjet III Printer, c/n B236-00010, s/n 3112A29484, acquired May 23,
1991, from Matrix Data Corp.,
18. Discussion and possible action to approve Resolution No. ______ disposing of equipment from the Inventory of the Oklahoma County Sheriff’s Office. This vehicle was purchased for parts only and should not have been put on inventory as the value is under $500. (Document Received)
One (1) 1997 Ford Taurus, Salvage Vehicle, c/n B612-00873, s/n 1FALP52U9VG184266, acquired June 29, 2004, from Oklahoma County Emergency Management, 320 Robert S. Kerr, Oklahoma City, OK 73102, for $435.00.
This vehicle was purchased for parts only and should not have been put on inventory as the value is under $500.
End
of Consent Docket
19. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW09035 – Office Furniture
CW09003 – Ammunition, Gun & Range Supplies
District No. 1
20. Discussion and possible action for
approval of Engineering
Claim from Smith Roberts Land Services to ODOT for County Bridge and Road
Improvement Fund (CBRIF) for Oklahoma County Project 1-2005-F bridge and
approaches over Choctaw Creek, 0.1 mile north of NE 10th Street on
Anderson Road, for title reports and acquisitions. This claim is for the amount of
$5,070.00. Requested by Willa Johnson,
21. Discussion and possible action for
approval of payment for moving expenses as part of the Relocation Supplement for
Tom Cooksey and Karen Wood, tenants of the following property: 1908 N.
Boyd in the amount of $1,600.00, as stipulated under the Uniform Relocation
Assistance and Real Property Acquisition Act of 1970. This property is being
acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park
Acquisition Project. This Relocation Supplement was approved by the
Board on December 16, 2008. Payment will be made from the County Bond
Fund/Flood Control-Crutcho, 2032/1204. (Parcel No. 2). This item is requested
by Willa Johnson,
22. Discussion and possible action for
approval of Agreement
for Planning Services between
23. Discussion and possible action for
approval of Programming
Resolution No. ______ for Oklahoma County Project 1-2005-D-BR, bridge and
approaches over Smith Creek, 0.5 miles East of Triple X Road on Memorial Road
in Oklahoma County District No. 1. The
estimated construction cost is $500,000.00.
This item is requested by Willa Johnson,
24. Discussion and possible action for
approval of Engineering
Contract between
District No. 3
25. Discussion
and possible action for approval of Resolution
No. ______ to proceed with Road Improvement District Project, 3-2009-A,
Improvements to
26. Discussion and possible action regarding Resolution No. ______ authorizing the Oklahoma County “Ceremonial Seal” to be amended to incorporate the new emblem representing the Oklahoma County Sheriff’s Office. This item requested by Ray Vaughn, Chairman. (Document Received)
Engineering
27. Discussion
and possible action for approval of Resolution
No. ________ authorizing
28. Discussion
and possible action for approval of Resolution
No. ______ and Grant Application authorizing Oklahoma County to apply for
financial assistance from the Association of Central Oklahoma Governments’
Public Fleet Conversion Grants Fund to purchase four alternative fuel/hybrid
vehicles to replace four older county vehicles. This item is recommended for
approval by Stacey Trumbo, PE,
29. Discussion
and possible action for approval of Agreement
for Services between C. H. Guernsey and
30. Discussion
and possible action for approval of a renewal
contract with Thimgan & Associates for fiscal year 2008-2009.
Requisition No. 10906078 in the amount of $23,620.00 has been made out to
Thimgan & Associates, from General Fund/Assessor Revaluation/Professional
Services- Other (1001/1400/54455), contingent upon encumbrance of funds. Requested by Leonard Sullivan,
31. Discussion
and possible action for authorization of the Chairman to sign and return Notice
of Violation from the Oklahoma State Department of Health for deficiencies
and plan correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma
City, Oklahoma. Requested by John
Whetsel,
Recurring
Agenda Items:
32. Approve
all claims,
list available for inspection in the office of the
33. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
34. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
35. Commissioner comments/general remarks:
36. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
37. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 2001 § 307.B.4, for confidential communications with Board’s Attorney to discuss Matthew Cody Suman, Claim TC-08-038, and settlement, if any.
b. Pursuant to 25 O.S. § 307.B.7 for confidential communications with Board’s Attorney to discuss Oklahoma County Project-2007-G, Perimeter Detention System at the Stockyards.
38. Action regarding possible settlement of Matthew Cody Suman, Claim TC-2008-048.
39. Action regarding Oklahoma County Project-2007-G, Perimeter Detention System at the Stockyards.
40. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
10906157 – Guard Tour Software System-Pilot Project
41. Adjourn at __________ until 9:00 a.m., Wednesday, February 25, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy and Clerks of the Board