BOARD OF
Wednesday, March 11, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 6, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the regular meeting of Monday, March
2, 2009, and the minutes of the special meeting of Wednesday, March
4, 2009, prepared by the
5. Discussion and
possible action for approval of Resolution
No. ______ to declare the week of April 13-17, 2009, National
Telecommunicator Week in honor of the men and women who keep our region’s
citizens and emergency responders safe.
Requested by Willa Johnson,
6. Discussion and
possible action for approval of Resolution
No. ________ to declare a County-Wide Burn Ban for
The
following items, No. 7 through 12, are consent items and are routine in nature:
7. Approve
Workers’ Compensation claim
payments from Consolidated Benefits Resources in the amount of $32,525.29
for period ending March 3, 2009, pending notification of encumbrance to
8. Approve
Employee
Benefit Trust Warrant No. 463556 through 463777 for
9. Receive Monthly Report of Officers for the month of January 2009: (Documents Received)
9N Restitution $ 18,136.53
9J Restitution $ 1,126.51
JJC Emergency $ 1,792.03
10. Receive Monthly Report of Fees for the month of February 2009: (Documents Received)
Juvenile Bureau $ 597,679.83
11. Discussion and possible action for
approval of Tin Horn Installation. This
item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, P.E.,
1-2008-41 $327.19
1-2008-45 $389.57
12. Receive the following litigation:
CJ-2009-1876: Summons, Petition
CJ-2006-6441: Acknowledgment of Receipt of Payment and Release of Claims, Acknowledgment of Receipt, Full and Final Release and Settlement of All Claims
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW09044 – Radios
District No. 2
14. Discussion
and possible action to approve Resolution
No. ______ appointing Ken Bartlett of Del City to serve as a member of The
Tinker Expansion and County Project Advisory Committee beginning March 11,
2009, and ending December 31, 2012.
Requested by Brian Maughan,
District Attorney
15. Discussion and possible action to approve and execute the State Auditor and Inspector’s March 2, 2009, Engagement Letter for the objective of a special audit for, but not limited to, misappropriation of assets in District No. 2, and for the County of Oklahoma County to pay for such special audit costs under the statutory audit fee account. It is estimated this special audit will cost $10,000.00 to $13,000.00 to complete. Requested by John Jacobsen, Assistant District Attorney. (Document Received)
16. Discussion
and possible action to discuss Final Supplemental Assignment of Judgment in
Mosier v.
Engineering
17. Discussion and possible action for approval of the following Change Order No. 1 to Project No. E-2008-G, Repairs to the Metro Parking Garage, not to exceed $3,680.00.
Original Contract $24,851.11
Previous Change Orders $ .00
Amount this Change Order $ 3,680.00 (61 O.S. § 121)
% Total Change Orders 14.8%
Requisition No. 10906647 has been issued to
Thomas Sheet Metal and Custom Fabrication in the amount of $3,680.00 from
7030.3300.54152 (Public Building Authority Trust/Metro Parking Garage/Building
& Grounds (Repair supplies)).
Requested by Stacey Trumbo, P.E.,
18. Discussion and possible action for
approval of the following Change
Order No. 1 to Project No. E-2008-A, Installation of a Pavilion at the
Oklahoma County Jail, not to exceed $27,580.00. A Polygon Hexagon Shelter was installed at the Jail by KidsPLace
Designs in 2008 and was found to be too small and not functional for its
intended purpose. Contractor will remove the existing shelter and replace it
with a larger shelter. This Change Order changes the price of the contract. The
original purchase order in the amount of $17,065.00 has been cancelled in full
and a new purchase order has been issued to KidsPLace Designs, LLC. Requisition No. 10906628 has been
issued to KidsPLace Designs, LLC in the amount of $27,580.00 from
1161/6108/55050 (Prisoner Boarding Fee Fund/Facility Maintenance/Capital).
Requested by Stacey E. Trumbo, P.E.,
Juvenile
Bureau
19. Discussion
and possible action to approve the Contract
between the Board of County Commissions of
20. Discussion
and possible action to approve Board Chairman to sign the termination
notification to Ceridian Benefits Services, Inc., to be effective June 30,
2009. Requested by Carolynn Caudill,
21. Discussion
and possible action to receive the Comprehensive
Annual Financial Report (CAFR) for fiscal year ending June 30, 2008,
and prepared by the Finance Division of the Oklahoma County Clerk’s
Office. Requested by Carolynn Caudill,
22. Discussion
and possible action to approve Agreement
between the Board of County Commissioners on behalf of Carolynn Caudill, County
Clerk, and First American CoreLogic, Inc., Sacramento, California, for U.C.C.
and real estate document images within the County Clerk’s office.
23. Discussion and possible action to approve an Agreement between the Sheriff’s Office and Dolese Bros. Co. for the construction of an additional Safety Berm at the Sheriff’s Training Facility. Requested by John Whetsel, Sheriff, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
24. Approve
all claims,
list available for inspection in the office of the
25. Discussion
and possible action to approve Resolution No. __________ approving Blanket
Purchase Orders as submitted by each department, list available for inspection
in the office of the
26. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
27. Commissioner comments/general remarks:
28 New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
29. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW09033 – Medical Supplies
CW09039 – Truck & Cargo Van Rental
CW09056 – Sheriff’s Office Uniforms
30. Adjourn at __________ until 9:00 a.m., Wednesday, March 18, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE:
SECRETARY TO: Board of
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy and Director of Clerks of the Board