BOARD OF COUNTY COMMISSIONERS

Regular Meeting Agenda

9:00 a.m.

Wednesday, March 25, 2009

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Friday, March 20, 2009.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Wednesday, March 18, 2009, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

5. Discussion and possible action for approval of Resolution No. ________ to declare a County-Wide Burn Ban for Oklahoma County due to extreme fire danger. Requested by David Barnes, Director, Emergency Management. (Document Received)

The following items, No. 6 through 10, are consent items and are routine in nature:

6. Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $22,342.58 for period ending March 17, 2009, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

7. Approve Employee Benefit Trust Warrant No. 464011 through 464396 for Oklahoma County in the amount of $138,075.35 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

8. Receive Depository Fund Accounts Summary for the month of February 2009. Requested by Forrest “Butch” Freeman, Oklahoma County Treasurer. (Document Received)

9. Receive canceled checks as follows: (Document Received)

CCH Incorporated, Check No. 6010004113 dated March 11, 2009, in the amount of $979.00. Check will not be reissued, because Accounts Payable/Finance Department combined purchase on another PO for a lesser price.

Cynthia D. Leake-Petties, Check No. 1001302611 dated December 10, 2008, in the amount of $16.38. Vendor never received check. New check will be reissued March 25, 2009

SDA-Summit Ridge-7^th Day Adventist, Check No. 1001301052 dated September 10, 2008, in the amount of $50.00. New check will be reissued March 25, 2009.

10. Receive the following litigation:

CJ-2009-2351: Summons, Petition

CJ-2009-2370: Summons, Petition for Foreclosure of Mortgage

CJ-2009-2453: Summons, Petition to Quiet Title

TC-2009-008: Tort Claim

CJ-2009-753: Summons & Petition to Quite Title

End of Consent Docket

11. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

CW09033 – Medical Supplies

CW09056 – Sheriff’s Office Uniforms

District No. 2

12. Discussion and possible action to approve Department of the Air Force Easement for Public Road or Street to The County of Oklahoma County to use property located on Tinker Air Force Base. The Secretary Of The Air Force, hereinafter referred to as “Grantor”, acting under the authority of 10 U.S.C. § 2668, having found that the granting of this Easement will not be against the public interest, hereby grants to the County of Oklahoma County hereinafter referred to as “Grantee”, for a period 25 years with right to successive 25 year written renewal, an Easement for the continued use and maintenance of a public road or street. Grantor and Grantee, when referred to together, are hereinafter referred to as the “Parties”. For purposes of this Easement, Grantor includes the United States Government and the Department of the Air Force. The purpose of this Easement is to allow the Grantee to use, and maintain a public road or street located in a portion of the southwest ¼ of Section 22, Township 11N, Range 2W, hereinafter referred to as the “Premises”, as identified in Exhibits A & B, attached hereto and made a part hereof, and more particularly described as:

A tract of land in the in the SW1/4 of Section 22, T 11 N, R 2 W, Oklahoma County, Oklahoma, more particularly described as:

Beginning at a point on the easterly right-of-way line of Air Depot Boulevard, said point being 33.00 feet North and 33.00 feet East of the southwest corner of Section 22;

thence North, parallel with the west line of Section 22, a distance of 92.00 feet;

thence S 89° 50’ 10” E, parallel to the south line of said section, 17.00 feet;

thence Southeasterly on a straight line, 106.07 feet, more or less, to a point, said point being 50.00 feet North and 125.00 feet East of the southwest corner of said Section 22;

thence South, parallel to the west line of said section, 17.00 feet, more or less, to a point on the northerly right-of-way line of Southeast 59^th Street;

thence West, parallel with the south line of said section, 92.00 feet, more or less, to the point of beginning.

Containing 0.13 acres, more or less.

Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

Emergency Management

13. Discussion and possible action to approve renewal of Agreement for Sub-Grant of Management Preparedness Grant Program Funds between the Oklahoma Department of Emergency Management and Oklahoma County to receive a portion of the funds awards to the State of Oklahoma under the FEMA Emergency Management Preparedness Grant Program. If approved, Oklahoma County Emergency Management is to receive $36,637.00 with payment made on a quarterly basis. The Director of Oklahoma County Emergency Management shall be designated as agent for the sub-agent. This Agreement shall commence upon approval of the Board and approval of State Emergency Management and shall terminate September 30, 2009. Requested by David Barnes, Director, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

Engineering

14. Discussion and possible action for approval of the following Change Order No. 1 to Oklahoma County Master Plan not to exceed $3,780.00 for additional services that were needed for completion of the plan. 

Original Contract $69,000.00

Previous Change Orders $ 0.00

Amount this Change Order $ 3,780.00

% Change Orders 5.5%

Requisition No. 10907143 has been issued to McNayr Paque from 1001/9400/54455 (General Fund/Engineering/Maintenance and Operations). This item is requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

Facilities Management

15. Discussion and possible action for approval of Resolution No. ______ accepting Oklahoma County Project E-2007-K, Roofing Project at the Oklahoma County Jail, as being satisfactorily completed. Final payment has been made to Oklahoma Roofing and Sheet Metal, Inc. Requested by Mark Stephens, Property Manager. (Document Received)

Oklahoma County Sheriff

16. Discussion and possible action for approval of Memorandum of Understanding -- Designation of the State of the Agent of local share of grant funds for local jurisdiction – 2006 Law Enforcement Terrorism Prevention Program Critical Infrastructure/Courthouse Security in the amount of $44,769.51. Requested by John Whetsel, Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

17. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

18. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

19. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

20. Commissioner comments/general remarks:

21. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

22. Adjourn at __________ until 9:00 a.m., Monday, April 01, 2009.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy and Director of Clerks of the Board