BOARD OF
Wednesday, April 22, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted April 17, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes the special meeting of April
14, 2009, and the regular meeting of April
15, 2009, prepared by the
5. Discussion and
possible action to approve Resolution
No. ________ to declare a County-Wide Burn Ban for
6. Discussion
and possible action to approve Proclamation
proclaiming Wednesday, April 22, 2009, as Wanda Jackson Day for her exceptional
contribution to the world of music and bringing pride to her native
The
following items, No. 7 through 19, are consent items and are routine in nature:
7. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $15,182.31 for period ending April 14, 2009, pending notification of
encumbrance to
8. Approve
Employee
Benefit Trust Warrant No. 465805 through 466124 for
9. Receive Monthly Report of Fees for the month of March 2009: (Documents Received)
Assessors Report of Officers $ 2,443.75
Prevention of Child Abuse 8204 $ 59.80
Culvert Sales Fund 8206
$ 945.77
Total Receipts-March 2009 $
1,005.57
Election Board $ 71,991.95
Planning Commission Fee Fund $ 12,262.75
Planning Commission Inspection Fee Fund $ 25,094.66
County Sheriff $1,526,273.53
Sheriff Fees $ 137,082.74
Law Library $ 41,518.63
Revolving Fund Fees $ 65,791.84
Drug Court User Fees $ 5,109.60
Court Fund Bank
of
Beginning Balance $1,082,929.39 $ 825,465.34
Deposits & Canceled Vouchers $1,119,370.83 $ 64,475.54
Disbursements $ 813,089.07 $ 11,101.13
Ending Balance $1,389,211.15 $ 878,839.75
11. Receive Depository
Fund Accounts Summary for the month of March 2009. Requested by Forrest “Butch”
12. Discussion
and possible action to approve Transfer No. T-09-09
transferring equipment from
One (1) Gateway 18” Monitor, old c/n F236-00600M, new c/n DP236-04560, s/n MUL8006A0027581, acquired August 16, 2002, from Gateway Companies, Inc., 610 Gateway Dr. N. Sioux City, South Dakota, 57049, for $846.80.
One (1) Gateway 18” Monitor, old c/n F236-00606M, new c/n DP236-04561, s/n MUL8006A0027738, acquired August 19, 2002, from Gateway Companies, Inc., 610 Gateway Dr. N. Sioux City, South Dakota, 57049, for $819.60.
One (1) Dell Optiplex Pentium Minitower, old c/n F236-00784, new c/n DP236-04562, s/n FIJW671, acquired April 29, 2005, from Dell Marketing, Inc., One Dell Way Bldg.8, Round Rock, Texas, 78682, for $739.42.
One (1) Dell Optiplex Pentium Minitower, old c/n F236-00778, new c/n DP236-04563, s/n HIJW671, acquired April 29, 2005, from Dell Marketing, Inc., One Dell Way Bldg.8, Round Rock, Texas, 78682, for $739.42.
**One (1) Hewlett Packard Flat Panel Monitor, c/n F236-00747M, s/n CNN4321BDW, acquired October 22, 2004, from Hewlett Packard Co., 2124 Barrett Park Drive, Kennesaw, Georgia, 30144, for $391.00.**
**This item is being transferred to MIS but will not be put on Inventory as the value is less than $500.00.**
13. Discussion and possible action to approve Transfer No. T-10-09 transferring equipment from Environmental Health & Safety to Juvenile. Requested by Dan Matthews, Director, EH&S. (Document Received)
One (1) Walnut
Secretary Desk, old c/n PS105-00009,
new c/n SQ104-00093, acquired
July 10, 1992, from B&M Sales Co.,
**One (1) HON Lateral File Cabinet, c/n PS104-00018, acquired July 10,
1992, from B&M Sales Co., Oklahoma City, Oklahoma, 73152, for $286.73.**
**One (1) HON High Back Chair, c/n PS102-00026, acquired February
12, 2004, from Core Office Furniture, Oklahoma City, Oklahoma, 73132, for
$272.25.**
**These items are being Transferred to Juvenile but
will not be put on the Inventory as the value is less than $500**
14. Discussion and possible action to approve
Resolution
No. _____ Surplusing Equipment from the Inventory of
One (1) 2000 Ford F-250 Diesel Super Cab Pickup, c/n DC301-00367, s/n 1FDNX20F2YEA17538, w/ added Headache Rack, acquired June 6, 2000, from Fred Jones Auto Collection, 601 East Reno, Oklahoma City, Oklahoma, 73104, for $33,273.41.
One (1) 2000 Ford F-250 Diesel Super Cab Pickup, c/n DC 301-00369, s/n 1FDNX20F9YEA17603, w/ added Headache Rack, acquired September 19, 2000, from Fred Jones Auto Collection, 601 East Reno, Oklahoma City, Oklahoma, 73104, for $33,273.41.
One (1) 1974 Ford F700 Dump Truck w/Garwood Bed, c/n DC302-00305, s/n F70EVR15473, acquired January 26, 1973, from Pugh-Holmes Ford, Britton, Oklahoma, for $8,176.67.
One (1) Hyster
Vibratory Compactor Vibrator Roller, c/n DC320-00308, s/n A113C1891V, acquired
May 10, 1976, from Bucklin Equipment,
One (1) Terrain
King Boom Axe Mower, c/n DC333-00325, s/n C711048, model 6610, acquired October
17, 1985, from Midwesco Industries Company,
One (1) Alamo 15’
Hydraulic Brush Hog, c/n DC333-00377, s/n 02248, acquired August 21, 2000, from
Central New Holland, Oklahoma City,
One (1) Alamo 15’
Hydraulic Brush Hog, c/n DC333-00378, s/n 02258, acquired August 21, 2000, from
Central New Holland, Oklahoma City,
Non-inventory items to be sold at
4 - Rotating light bars – 2 light amber
1 – 1993 Chevrolet ½ ton Pickup (bad transmission – bent frame)
2 – Flatbeds
1 – 1982 Thomas Passenger Bus (bad motor)
2 – OTC diagnostic monitors
1 – Long reach pole saw
1 – Teel trash pump
4 – HP Laserjet Printer Cartridges
2 – Honeywell Air Cleaners
2 – Honeywell Air Cleaner Filters
1 – Sharp Fax Machine
1 – Brown Fabric & Leather Secretary Chair
1 – Brown Fabric & Leather Executive Chair
2 – Black Cloth & Vinyl Secretary Chairs
1 – Gray Fabric Secretary Chair
1 – Blue Fabric Secretary Chair
1 – Six Drawer Black Card Filing Cabinet (Art Metal)
1 – Five Drawer Card Filing Cabinet
1 – Stihl 14’ Chain Saw
1 – Spectra Physics Laser Level
1 – Realist David White Transit Level
4 – Gateway Monitors
2 – Black Metal Desks with Walnut Top
1 – Black Metal Desk with Leather Top
1 – Black Metal Table with 2 drawers
1 – Brown Plastic Table
1 – HP Laserjet 4101 MFP printer
1 – Gateway Pent. IV Computer
15. Discussion and possible action to approve
Resolution
No. _____ Surplusing Equipment from the Inventory of
Poly
pipe, D wall 15” Diameter- 60 feet N/A
(on Consumable Inventory)
Purchased
Prior to 1999 @ 4.09267/ft.
Poly
pipe, D wall 18” Diameter – 74 feet N/A
(on Consumable Inventory)
Purchased
Prior to 1999 @ 5.45/ft.
Poly
pipe, D wall 24” Diameter – 59 feet N/A
(on Consumable Inventory)
Purchased
Prior to 1999 @ 8.50/ft
Poly
pipe Band – 12” Diameter – 2 each N/A
(on Consumable Inventory)
Purchased
Prior to 1999 @ 3.10 each
Poly
pipe Band – 15” Diameter – 4 each N/A
(on Consumable Inventory)
Purchased
Prior to 1999 @ 4.05 each
Poly
pipe Band – 24” Diameter – 1 each N/A
(on Consumable Inventory)
Purchased
Prior to 1999 @ 8.50 each
16. Discussion and possible action to approve
Resolution
No. _____ Disposing of Equipment from the Inventory of the
One
(1) Hewlett Packard Laser Jet 6 Printer, c/n P236-00005, serial no. USDQ000489,
acquired July 1, 1999, from an unknown vendor for $961.00.
One
(1) Gateway M1000 Pentium w/16 bit Soundcard, c/n P236-00008, s/n MU17026C0340117,
acquired June 27, 2001, from Pacific East Industries, 4409 Camino do las
Estrallas, Newbury, California, 91320, for $1,396.00.
One
(1) Hewlett Packard CP1700D Inkjet Printer, c/n P236-00016, s/n 670307, model
no. CP1700D, acquired January 14, 2004, from Digital Intelligence Systems
Corp.,
One
(1) Hewlett Packard Computer System w/added software, c/n P236-00017, acquired
July 7, 2003, from Hewlett Packard Company for $1724.99.
One
(1) Hewlett Packard Computer System w/added software, c/n P236-00018, acquired
July 7, 2003, from Hewlett Packard Company for $1724.99.
17. Discussion and possible action to approve
Resolution
No. _____ Disposing of Equipment from the Inventory of
One
(1) Ricoh Aficio Copier, c/n P213-00010, s/n 7618407378, acquired July 1, 2002,
leased from Ikon Office Solutions, 1230 Sovereign Row,
This
copier was used as a trade in for copier P213-00011.
18. Discussion and possible action to approve
Resolution
No. _____ Disposing of Equipment from the Inventory of the Oklahoma County
Sheriff’s Office. This Equipment is
broken or obsolete, is too costly to repair, and with the requested disposal
will be junked in accordance with the provisions set forth in Title 19 Section
421.2. Requested by John Whetsel,
One
(1) Kustom Signal Mounted Radar Unit, c/n B615-00020, s/n 4656, model no.
KR10SP, acquired October 2, 1997, from Donated by Bob Carr, for $750.00.
One
(1) Trooper Radar Unit w/ Dual Antennas, c/n B615-00072, s/n 37232, model no.
64005404, acquired March 15, 1999, from Kustom Signals,
One
(1) Kustom Signal K-Band Moving Radar Unit w/ One Antenna, c/n 615-00085, s/n
37401, acquired April 29, 1999, from Kustom Signals,
One
(1) Kustom Signal K-Band Moving Radar Unit w/ One Antenna, c/n 615-00087, s/n
37412, acquired April 29, 1999, from Kustom Signals,
One
(1) Kustom Signal K-Band Moving Radar Unit w/ One Antenna, c/n 615-00088, s/n
37395, acquired April 29, 1999, from Kustom Signals,
One
(1) Kustom Signal K-Band Moving Radar Unit w/ One Antenna, c/n 615-00090, s/n
37408, acquired April 29, 1999, from Kustom Signals,
One
(1) Kustom Signal K-Band Moving Radar Unit w/ One Antenna, c/n 615-00091, s/n
37402, acquired April 29, 1999, from Kustom Signals,
One
(1) Trooper K-Band Moving Radar w/one Antenna, c/n B615-00220, s/n KK37642,
acquired March 16, 2000, from Kustom Signals,
One
(1) Trooper K-Band Moving Radar w/one Antenna, c/n B615-00221, s/n KK37640,
acquired March 16, 2000, from Kustom Signals,
One
(1) Trooper K-Band Moving Radar w/one Antenna, c/n B615-00236, s/n KK37650,
acquired March 16, 2000, from Kustom Signals,
One (1) Kustom Signal
Trooper K-Band Radar, c/n B615-00257, s/n KK37856, acquired October 18, 2000,
from Kustom Signals,
19. Receive the following litigation:
CJ-2009-2848: Summons, Petition for Foreclosure Mortgage
CJ-2009-3386: Summons; Notice of Presentation of Application to Vacate a
Portion of the Plat of Cherokee Hills Section 6, Warr Acres,
Oklahoma
CJ-2009-3418: Summons, Petition
CJ-2009-3426: Summons, Petition
End
of Consent Docket
Engineering
20.
Discussion and possible action to approve Resolution
No. _____ Amending Resolution No. 85-09 to place a portion of North Peebly
Road located one mile West of Luther, Oklahoma, and immediately South of
U.S.-66 on Reserve Status according to the provisions of O.S. 69 § 1201. Requested by Stacey Trumbo, P.E.,
21. Discussion and possible action for approval of Agreement between
22. Discussion
and possible action to receive written
notification from First Health Group Corporation of an increase in network
access fees effective July 1, 2009. This
notification was received by the Oklahoma County Budget Board at the April 16, 2009
meeting. Requested by Carolynn Caudill,
23. Discussion
and possible action to approve the HIPAA
Exemption Election Document for the Fiscal Year 2009-2010. This election exempts
24. Discussion
and possible action to receive COBRA
Continuation Coverage Election Notices under the American Recovery and Reinvestment
Act of 2009. These revised notices meet
the new federal law if health coverage is lost due to an involuntary
termination of employment, whereas a qualified beneficiary may be eligible for
a second COBRA election opportunity and a temporary premium reduction for up to
nine (9) months. This item was approved
at the April 16, 2009 Budget Board meeting.
Requested by Carolynn Caudill,
25. Discussion
and possible action to approve Resolution
No. _____ amending the Oklahoma County Health Plan and Summary Plan
Description to increase the Routine Wellness Benefit to a $500.00 Maximum
Calendar Year Benefit with no deductible for In-Network providers. Routine Childhood Immunizations are paid at
100% with no co-pay for In-Network providers.
This item was approved at the April 16, 2009 Budget Board meeting. Requested by Carolynn Caudill,
26. Discussion
and possible action to approve the First
Amendment to Service Agreement to renew services for twelve (12) months
commencing on July 1, 2009 and ending on June 30, 2010, between Physicians
Mutual and Oklahoma County for the Medicare Supplement Agreement, which was
designed to enhance medical benefits while lowering costs to the County and
previously approved for October 8, 2008 through June 30, 2009. Requested by Carolynn Caudill,
27. Discussion
and possible action regarding CVS
Caremark’s prescription enhancements causing higher co-pays for some
prescription drug medications effective July 1, 2009. This item was approved at the April 16 2009
Budget Board meeting. Requested by
Carolynn Caudill,
28. Discussion
and possible action for approval to apply for the State Criminal Alien
Assistance Program (SCAAP),
which is a reimbursement program from the United States Department of Justice
designed to assist local departments in housing illegal aliens who are being
held on State charges. This is a
reimbursement program in which there are restrictions as to how the money may
be spent. No local match is
required. This is the 12th
year of funding to agencies across the nation, but this is the 10th
year
Recurring
Agenda Items:
29. Approve
all claims;
list available for inspection in the office of the
30. Discussion
and possible action to approve Resolution
No. _____ approving Blanket Purchase Orders as submitted by each
department; list available for inspection in the office of the
31. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
32. Commissioner comments/general remarks:
33. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
34. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW09009-Hydrating Sports Drink
CW09029-Commissary Items-Rebid
35. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. § 307(B)(4) for confidential communications with Board’s Attorney regarding possible settlement of Workers’ Compensation case of Jared McCoy.
b. Pursuant to Title 25 O.S. § 307(B)(4) for confidential communications with Board’s Attorney regarding possible settlement of Workers’ Compensation case of Rhonda Seals.
c. Pursuant to Title 25 O.S. § 307(B)(4) for confidential communications with Board’s Attorney regarding possible settlement of Workers’ Compensation case of Gary Weaver.
36. Action regarding possible settlement of Workers’ Compensation case of Jared McCoy.
37. Action regarding possible settlement of Workers’ Compensation case of Rhonda Seals.
38. Action regarding possible settlement of Workers’ Compensation case of Gary Weaver.
39. Adjourn at __________ until 9:00 a.m., Wednesday, April 29, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy and Director of Clerks of the Board