BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, May 13, 2009

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, May 8, 2009.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of May 4, 2009, and special meeting of May 6, 2009, prepared by the County Clerk as authorized by statute (19 O.S. §§ 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action to approve Resolution No. ___________ expressing condolence to the family of Lieutenant William R. “Bill” Grimsley. Requested by Willa Johnson, County Commissioner, District No.1  (Document Received)

 

6.         Discussion and possible action to approve Resolution No. ___________ to Connie Overstreet for National Teacher Appreciation week.  Requested by Brian Maughan, County Commissioner, District No. 2.

 

The following items, No. 7 through 13, are consent items and are routine in nature:

 

7.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $23,833.47 for period ending May 5, 2009, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Approve Employee Benefit Trust Warrant No. 467278 through 468124 for Oklahoma County in the amount of $230,719.61 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

9.         Receive canceled checks as follows:  (Document Received)

 

North MacArthur Church of Christ, Check No. 1001302143, dated November 19, 2008, in the amount of $50.00.  Vendor never received check; will be re-issued on May 13, 2009 meeting date.

 

County Clerks & Deputies Association, Check No. 1001304237, dated April 22, 2009, in the amount of $40.00.  Duplicate payment will not be reissued.

 

General Mailing Equipment Inc., Check No. 1161046117, dated April 15, 2009, in the amount of $179.70.  Issued to incorrect vendor, Check will be re-issued under the correct vendor and a new

 

10.       Receive the following litigation:

 

                        Case No. CJ-2009-4100 Petition, Summons

 

                        Case No. CJ-2009-3525: Alia Summons, Petition for Foreclosure

 

Case No. CJ-2009-3937: Summons, Notice of Hearing

 

Case No. CJ-2009-1307: Summons, First Amended Petition

 

Case No. CJ-2008-7310: Summons, Petition

 

TC 2009-021: Tort Claim

 

TC 2009-022: Tort Claim

 

TC 2009-023: Tort Claim

 

11.       Recommendation for approval of Tort Claim No. 2009-20, Ben Watkins, date of accident, April 7, 2009, for the amount of $50.00.  Requested by Ian Wolfe, Safety Coordinator, Environmental Health & Safety.  (Document Received)

 

12.       Discussion and possible action to approve Transcript of Proceedings from the County Treasurer on the sale of County property, acquired at RE-SALE, and to authorize the Chairman to execute County Re-Sale Deeds conveying said real estate transactions; and which property is described as follows:

 

    Sam Gresham                                   04-500-1917; University Addition; S40ft lots 1 & 2; Block 019

    Ocean Investment Company LLC     09-063-6340; Riverside Addition; Lot 010; Block 005

    Ocean Investment Company LLC     10-008-5940; Wheeler Addition; S50ft of lot 1 & 2; Block 006

    Andre Love                                      11-001-4620; Gee & Jones Addition; N165ft of E127ft or N ½ tr

11; Block 009

    Andre Love                                      14-133-8240; Webbs Heights Sub Addition; Lots 8 & 9; Block 011

 

            Requested by Forrest “Butch” Freeman, County Treasurer.  (Document Received)

 

13.       Discussion and possible action to approve Resolution ____________ Surplusing Equipment from the Inventory of Oklahoma County Engineer.  These items have been declared surplus and with the requested disposal will be transferred to McClain County in accordance with the provisions set forth in Title 19 Section 421.2.  Requested by Stacey E. Trumbo, P.E., County Engineer.  (Document Received) 

 

            One (1) HP Design Jet 1055 CM Color Printer, s/n SESA9314139, acquired 06/28/99 from Comark Federal Systems, for $9,195.00

 

            One (1) Cannon DR 5020 High Speed Document Scanner – s/n BR305218, acquired 07/31/02 from Business Imaging Systems, for $5,304.00

 

End of Consent Docket

 

14.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW09014B – Fleet Equipment-IBIS

 

CW10042 – Ceiling Tiles

 

CW09003A – Ammunition, Gun & Range Supplies

 

District No. 2                         

 

15.       Discussion and possible action “to clarify the responsibility of the Board of County Commissioners and the other elected county officials over the departments created within Oklahoma County government; the need to develop a process of accountability and line of authority over such departments, including, but not limited to, the reporting of leaves of absence for annual time; seminars, travel; a supervisor’s/director’s presence at work; who has privileges to work off-site; the ability to contact department heads and/or supervisors in regard to accountability of such departments to the elected officials; and the development of written policies covering such issues and inclusion, if necessary, into the County Handbook.” Requested by Brain Maughan, County Commissioner, District No. 2.

 

16.       Discussion and possible action to announce and invite Oklahoma County residents to District No.2 open house.  Requested by Brian Maughan, County Commissioner, District No. 2.

 

17.       Discussion and possible action to approve the appointment of Hershel Lamirand of Oklahoma City, to serve as member of the Oklahoma County Home Finance Authority on this day for a three year term serving until May 5th, 2012.  Requested by Brian Maughan, County Commissioner, District No. 2.  (Document Received)

 

District No. 3

 

18.       Discussion and possible action to approve the appointment of Brigadier General Ben T. Robinson (Ret.), U.S. Air Force, as a representative of Oklahoma County to the Guthrie-Edmond Regional Airport Joint Airport Zoning Board, which oversees ordinances regarding the Height Hazard Zoning Area that covers a portion of north Oklahoma County located within District No. 3.  Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

19.       Discussion and possible action regarding presentation by Robert Jamison, Interim Director, Oklahoma State Health Department, concerning the H1N1 Virus.  Requested by Ray Vaughn, County Commissioner, District No. 3.

 

20.       Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the Town of Arcadia, Oklahoma, to assist the Town of Arcadia in the reconstruction, improvement, repair, and maintenance of certain town streets as may be requested by the Town of Arcadia.  This agreement shall commence on July 1, 2009, and will continue through June 30, 2010.  No requisition is required.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

21.       Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the City of Nichols Hills, Oklahoma, to assist the City of Nichols Hills in the reconstruction, improvement, repair, and maintenance of certain city streets as may be requested by the City of Nichols Hills.  This agreement shall commence on July 1, 2009, and will continue through June 30, 2010.  No requisition is required.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

22.       Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the City of The Village, Oklahoma, to assist the City of The Village in the reconstruction, improvement, repair, and maintenance of certain city streets as may be requested by the City of The Village.  This agreement shall commence on July 1, 2009, and will continue through June 30, 2010.  No requisition is required.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

23.       Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the City of Warr Acres, Oklahoma, to assist the City of Warr Acres in the reconstruction, improvement, repair, and maintenance of certain city streets as may be requested by the City of Warr Acres.  This agreement shall commence on July 1, 2009, and will continue through June 30, 2010.  No requisition is required.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

24.       Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the Deer Creek Independent School District No. I-6 to assist the Deer Creek Schools as may be requested by the Deer Creek Schools with reconstruction, improvement, repair, or maintenance of property owned or controlled by the school district.  This agreement shall commence on July 1, 2009, and will continue through June 30, 2010.  No requisition is required.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

25.       Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the Luther Independent School District No. I-3 to assist the Luther Schools as may be requested by the Luther Schools with reconstruction, improvement, repair, or maintenance of property owned or controlled by the school district.  This agreement shall commence on July 1, 2009, and will continue through June 30, 2010.  No requisition is required.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

26.       Discussion and possible action to approve the Agreement between Oklahoma County and the Luther Independent School District No. I-3 to assist the Luther School District in constructing parking areas at the Luther High School.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

27.       Discussion and possible action to approve the Agreement between Oklahoma County and the Luther Independent School District No. I-3 to assist the Luther School District in constructing parking areas at the Luther Elementary School.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

28.       Discussion and possible action to approve renewal agreement between the Board of County Commissioners and C. L. Boyd for the lease/purchase of a John Deere 410J Backhoe, s/n T0410JX162688.  Renewal period is for fiscal year beginning July 1, 2009, and ending June 30, 2010.  Requisition No. 10907840 will be issued to Coppermark Bank in the amount of $18,470.88 from 1110/9300/55130 (Highway/District No. 3/Highway Equipment Purchase) contingent upon encumbrance of funds.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

29.       Discussion and possible action to approve renewal agreement between the Board of County Commissioners and OCT Equipment, Inc. for the lease/purchase of a Hamm Vibratory Compactor, s/n 1601564.  Renewal period is for fiscal year beginning July 1, 2009, and ending June 30, 2010.  Requisition No. 10907841 will be issued to Empire Financial Services, Inc. of Tulsa in the amount of $23,876.76 from 1110/9300/55130 (Highway/District No. 3/Highway Equipment Purchase). contingent upon encumbrance of funds.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

30.       Discussion and possible action to approve Resolution No. _________ for Oklahoma County Project 3-98-A intersection of MacAruthur Boulevard and Covell road in Oklahoma County District No. 3. The estimated construction cost is $1,502,256.00 and will be funded by STP funds from ACOG. This item is requested by Ray Vaughn, County Commissioner, District No. 3

 

Juvenile Bureau

 

31.       Discussion and possible action to approve the renewal of Continuation Lease Agreement for the Pauline E. Mayer Shelter located at 5909 N. Classen Court, Oklahoma City, Oklahoma.  This agreement is for an additional term effective July 1, 2009 through June 30, 2010.  All terms and conditions remain the same.  Requested by Lawrence E. Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

32.       Discussion and possible action to consider going out for bid to privatize the operational management and staffing of the Oklahoma County Juvenile Detention Facility to include the kitchen operation.  Requested by Lawrence E. Hicks, Director, Juvenile Bureau.

 

33.       Discussion and possible action to approve the renewal of the Extended Education Services Agreement between the Board of County Commissioners of Oklahoma County and the Oklahoma City Public Schools who shall provide Educational Services for Juvenile clients housed in the Oklahoma County Juvenile Detention Center located at 5905 N. Classen Court Oklahoma City, Ok.  This agreement is effective July 1, 2008 through June 30, 2009.  Requested by Lawrence E. Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

Management Information System

 

34.       Discussion and possible action to approve OneNet Client Circuit agreement renewal for FY-2010.  This contract provides the county-wide internet access. Requisition No. 10908101 will be issued to OneNet Client Circuit in the amount of $27,600.00, from 1001/2700/54030 (General/MIS/Subscriptions) contingent upon encumbrance of funds. Requested by Brad Holt, Interim Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

35.       Discussion and possible action to approve FY-2010 contract renewal for Bio-Key International.  This contract provides maintenance and support for the Sheriff’s NCIC and MobileCop software. Requisition No 10908084 will be issued to BIO-Key International Inc. in the amount of $25,962.12, from 1001/2700/54455, (General/MIS/Professional Services Other) contingent upon encumbrance of funds. Requested by Brad Holt, Interim Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

36.       Discussion and possible action to approve FY-2010 CrimeCog annual renewal.  This contract provides maintenance and support of the E-Justice application. Requisition No. 10908180 will be issued to CrimeCog in the amount of $145,433.48, from 1001/2700/54455 (General/MIS/Professional Services Other) contingent upon encumbrance of funds.  Requested by Brad Holt, Interim Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

37.       Discussion and possible action to approve contract renewal to Air Technologies for fiscal year 2010. This contract provides annual maintenance of the Heil and Liebert Air Conditioners for the data processing area. Requisition No. 10908198 will be issued to Air Technologies in the amount of $1,362.00 from 1001/2700/54455 (General/MIS/Professional Services Other) contingent upon encumbrance of funds. Requested by Brad Holt, Interim Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

38.       Discussion and possible action to approve contract renewal with Cox Communications for the Election Board’s Internet FY-2010.  Requisition No. 10908391 will be issued to Cox Communications in the amount $1,199.40 from 1001/2700/54455 (General/MIS/Professional Services Other) contingent upon encumbrance of funds. Requested by Brad Holt, Interim Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

39.       Discussion and possible action to approve contract renewal with Perimeter Technology for the Disaster Recovery Site in Tulsa FY-2010.  Requisition No. 10908390 will be issued to Perimeter Technology in the amount of $13,444.00, from 1001/2700/54455 (General/MIS/Professional Services Other) contingent upon encumbrance of funds. Requested by Brad Holt, Interim Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Clerk

 

40.       Discussion and possible action to approve after hours Security Access for Kerrie Hudson.  Requested by Carolynn Caudill, County Clerk.  (Document Received)

 

Recurring Agenda Items:

 

41.       Approve all claims; list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

42.       Discussion and possible action to approve Resolution No. _____ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

43.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

44.       Commissioner comments/general remarks:

 

45.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

46.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW10022-1 – Grocery Products

 

CW09007 – Street Signs – County Seals

 

CW10027 – Correctional Facility Equipment & Supplies

 

10907771 – Inmate Medical Services

 

47.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to 25 O.S. § 307(B)(4) discussion regarding possible settlement of Workers’ Compensation case on Tiffany Brown.

 

b. Pursuant to 25 O.S. § 307(B)(4), discussion regarding possible settlement of Workers’ Compensation case on David Morren.

 

48.       Action regarding possible settlement of Workers’ Compensation case for Tiffany Brown.

 

49.       Action regarding possible settlement of Workers’ Compensation case for David Morren.

 

50.       Adjourn at __________ until 9:00 a.m., Wednesday, May 20, 2009.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE: Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

                         County Clerk Deputy and Director of Clerks of the Board