BOARD OF
Wednesday, May 20, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday May 15, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of May
4, 2009, May
13, 2009 Special Meeting of May
14, 2009, prepared by the
The
following items, No. 5 through 12 are consent items and are routine in nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $16,915.26 for period ending May 12, 2009, pending notification of
encumbrance to
6. Approve Employee
Benefit Trust Warrant No. 468125 through 468558 for
7. Discussion and possible action for
approval of Tin Horn Installation. This
item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, P.E.,
3-2009-01 $1,018.90
8. Receive canceled checks as follows: (Document Received)
BFS Retail & Commercial Operations, Check No. 1160029604, dated December 31, 2008, in the amount of $49.99. Lost Check, Will re-issue.
9. Receive Monthly Report of Fees for the month of April 2009: (Documents Received)
Juvenile Bureau $ 292,329.12
County Sheriff $1,314,025.06
Assessors Report of Officers $ 1,681.75
Election Board $ 10,085.90
Planning Commission Fee Fund $ 26,514.66
Planning Commission Inspection Fee Fund $ 17,515.50
Prevention of Child Abuse 8204 $
Culvert Sales Fund 8206 $ 1,309.92
Less Refund Overpayment in May for
C.
Tonelis District No. 1 $ 189.26
Total Receipts-April 2009 $ 1,120.66
General Fund $ 333,333.76
Clerk Lien Fee Fund $ 9,408.47
UCC Central Filing Fund $ 67,489.84
Records Preservation Fund $ 73,960.00
OK Tax Comm. % of Doc Stamps $ 186,913.99
Mechanic Liens/Investments $ 24,964.90
Refunds $ 892.92
Total Receipts-April 2009 $ 696,693.88
10. Receive Depository
Fund Accounts Summary for the month of April 2009. Requested by Forrest “Butch”
11. Receive the following litigation:
Case No. CJ-2009-2521: Summons,
Petition, Plaintiff’s Request for Admissions to
Case No. CJ 2009-4217: Summons, Amended Notice of Hearing
Case No. CJ 2009-4220: Petition to Quiet Title Summons
TC- 2009-024: Tort Claim
TC- 2009-025: Tort Claim
12. Discussion and possible action to approve Resolution
No. ___________ declaring and disposing of
One (1) 1999 Ford Crown Victoria
Police Interceptor – c/n B612-00252,
s/n 2FAFP71W4XX197242, acquired
October 22, 2002, from Missouri Highway Patrol,
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW09007 – Street Signs-County Seals
CW10022-1 – Grocery Products
14. Discussion and possible action to
approve of FY 08/09 Resolution
No. __________ to invest County Bond 2008 Reimbursement fund and retain the
interest. Requested by Forrest “Butch”
District No. 1
15. Discussion and possible action of a Mutual
Cooperation Agreement between
District No. 3
16. Discussion and possible action for approval of Contract between Markwell Paving Company and Oklahoma County for Project No. 3-2009-A, Road Improvement District, improvement to Boucher Drive, not to exceed $304,465.50. This is a contractor financed project and the contractor shall be paid in ten (10) yearly installments beginning November 2010 at 10% interest This item is requested by Ray Vaughn, County Commissioner, District No. 3 and has been approved as to form and legality by John Jacobson, Assistant District Attorney.
Receive Performance
Bond and Payment Bond in the amount of $304,465.50 signed by. Markwell
Paving Company as Principal and Liberty Mutual Insurance Company as Surety for
Oklahoma County Project No. 3-2009-A, Road
Improvement District, improvement to
17. Discussion and possible
action to approve Chairman’s signature on letter
from Oklahoma State Auditor and Inspector regarding exit audit services
relating to the Oklahoma County Court Services Director resignation. This item is requested by Ray Vaughn,
MIS
18. Discussion and possible action for
approval of the FY 2010 Services
Order Form between
Recurring
Agenda Items:
19. Approve
all claims,
list available for inspection in the office of the
20. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
21. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
22. Commissioner comments/general remarks:
23. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
24. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW09017 – Exterminating Services
25. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. § 307(B)(4) for confidential communications with the Board’s Attorney to discuss possible settlement of Alejandro Mantalvo’s claim, Claim TC-2009-014.
b. Pursuant to 25 O.S. § 307(B)(4), discussion regarding possible settlement of Workers’ Compensation case on Marchell Chapel.
26. Action regarding possible settlement of Alejandro Mantalvo’s claim, Claim TC-2009-014.
27.
Action regarding possible settlement of Workers Compensation Case on
Marchell Chapel.
28. Adjourn at __________ until 9:00 a.m., Wednesday, May 27, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board