BOARD OF
Amended
Regular Meeting Agenda
Wednesday, June17, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, June 12, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of June 10, 2009, prepared by the
The
following items, No. 5 through No. 14, are consent items and are routine in
nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $4,181.12 for period ending June 9, 2009, pending notification of
encumbrance to
6. Approve
Employee
Benefit Trust Warrant No. 470644 through 471357 for
7. Receive canceled checks as follows: (Document Received)
W W Grainger Inc, Check No. 1001303748, dated March 17, 2009, in the amount of $564.02. Check will be re-issued on June 17, 2009.
8. Receive Monthly Report of Fees for the month of May 2009: (Documents Received)
Sheriff Fees $ 147,601.67
Law Library $ 38,908.43
Revolving Fund Fees $ 59,021.90
Drug Court User Fees $ 3,704.08
Court
Fund Bank
of
Beginning Balance $ 891,493.89 $ 934,778.57
Deposits & Canceled Vouchers $1,138,573.09 $ 64,445.89
Disbursements $ 608,552.37 $ 10,475.18
Ending Balance $ 1,349,514.61 $ 988,749.28
Election Board $ 2,227.92
Planning Commission Fee Fund $ 12,934.15
Planning Commission Inspection Fee Fund $ 26,686.66
Escrow Cash Bond Fund 8202 $ 53,154.75
Prevention of Child Abuse 8204 $ 68.60
Culvert
Sales Fund 8206 $ 1,018.90
Total Receipts-April 2009 $ 54,242.25
General Fund $ 313,644.34
Clerk Lien Fee Fund $ 9,787.12
UCC Central Filing Fund $ 53,590.00
Records Preservation Fund $ 69,175.00
OK Tax Comm. % of Doc Stamps $ 196,388.41
Mechanic Liens/Investments $ 6,133.85
Refunds $ 904.00
Total Receipts-May 2009 $ 649,622.72
9. Receive the following litigation:
Case No. CJ-2009-5311: Summons, Entry of
Appearance, Petition for Foreclosure
Case No. CJ -2009-3210: Notice of Hearing,
Petition to Vacate Easement
Case No. CJ 2009-5118: Notice to appeal to
Oklahoma County Clerk as Secretary of the Oklahoma Board of Equalization
TC 2009-5109: Entry of Appearance, Petition
and Application to Summon and Appoint Commissioners
TC 2009-030: Tort Claim
Case No 09-10156: Bankruptcy
Case No. 09-50026: Bankruptcy
10. Discussion and possible action to approve Resolution
No. ____________ disposing of equipment from the inventory of the Oklahoma
County Juvenile Bureau. These items are
broken or obsolete, and too costly to repair, and have been replaced, and with
the requested disposal will be junked in accordance with the provisions set
forth in Title 19 Section 421.2
One (1) Single Pedestal Desk Coral Sand Finish, c/n SQ105-00028,
acquired July 1, 1999, from an unknown vendor, for $265.00.
One (1) Indiana Walnut Desk, c/n SR105-00053, acquired July 1, 1999,
from an unknown vendor, for $429.20.
One (1) Indiana Conference Desk without Overhang, c/n SQ105-00070,
acquired July 1, 1999, from an unknown vendor, for $289.20.
One (1) Gateway Computer System, c/n SQ236-00619, acquired May 17,
2001, from Gateway Company, Inc.,
11. Discussion
and possible action to approve Resolution
No. __________ disposing of equipment from the inventory of the
One
(1) Gateway Computer, c/n E236-00093, s/n KUL9020H0005485, model no. E Series,
acquired June, 2004, from
One
(1) Gateway Computer, c/n E236-00095, s/n KUL9020H0005484, model no. E Series,
acquired June, 2004, from
12. Discussion
and possible action to approve Resolution
No._________ disposing of equipment from the inventory of the Oklahoma County
Treasurer. This item is broken or
obsolete, and too costly to repair, and have been replaced, and with the
requested disposal will be junked in accordance with the provisions set forth
in Title 19 Section 421.2
One (1) Compaq Server Hardware ProLiant 8000R Xeon, c/n C236-01596,
acquired May 31, 2000, from SageNet, Dept., No. 1360,
13. Discussion and possible action to approve Resolution
No. ________ disposing of equipment from the inventory of the Oklahoma
County Purchasing Office. This item is
broken or obsolete, and too costly to repair, and have been replaced, and with
the requested disposal will be junked in accordance with the provisions set
forth in Title 19 Section 421.2.
One (1) Gateway EV 700 17” Monitor, c/n
P236-00011, acquired October 22, 2001, from Gateway Computers, 610 Gateway
Drive, Sioux City, South Dakota, 59049, for $253.40. Transferred from the
Treasurer.
14. Discussion and possible action to approve Resolution
No. _________ disposing of equipment from the inventory of the Oklahoma
County Treasurer’s Office. This item is
broken or obsolete, and too costly to repair, and have been replaced, and with
the requested disposal will be junked in accordance with the provisions set
forth in Title 19 Section 421.2
One (1) HP Laserjet P3005, c/n C236-01833, s/n CND1F36895, acquired May
24, 2007, from Hewlett Packard Company,
End
of Consent Docket
15. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW09017 Amendment # 1 Exterminating Services
CW10027 Correctional Facilities Equipment and Supplies
CW10022-1(a) Grocery Products
CW10045 – Miscellaneous Supplies
CW10031 - Landscaping Services
& Supplies
CW10015 – Engineering, Mapping,
and Blueprinting Supplies
CW10079 – Prisoner Extradition Services
District No. 1
16. Discussion and possible action for the approval of the Mutual Cooperation Agreement between the City of Spencer and Oklahoma County pursuant to Title 69, O.S. § 1903 (B) to reconstruct, improve, repair, and maintain certain city streets in the City of Spencer. This Agreement shall become effective July 1, 2009 and shall terminate on June 30, 2010. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
17. Discussion and possible action for the
approval of the
Mutual Cooperation Agreement between the City of Nicoma Park and Oklahoma
County pursuant to Title 69, O.S. § 1903 (B) to reconstruct, improve, repair,
and maintain certain city streets in the City of Nicoma Park. This Agreement shall become effective July 1,
2009 and shall terminate on June 30, 2010.
Requested by Willa Johnson, Commissioner, District No. 1, and approved
as to form and legality by John Jacobsen, Assistant District Attorney. (Documents
Received)
18. Discussion and possible action for the
approval of the Mutual
Cooperation Agreement between the Town of Jones City and Oklahoma County
pursuant to Title 69, O.S. § 1903 (B) to reconstruct, improve, repair, and
maintain certain city streets in the Town of Jones City. This Agreement shall become effective July 1,
2009 and shall terminate on June 30, 2010.
Requested by Willa Johnson, Commissioner, District No. 1, and approved
as to form and legality by John Jacobsen, Assistant District Attorney. (Documents Received)
19. Discussion and possible action
regarding On-Call Accounting
Services Contract between Susan Lane, DBA as Sue Allen Lane, CPA, PLLC and
the Board of County Commissioners of Oklahoma County entered into on behalf of District
1 in an amount not to exceed $10,000.00
for as needed accounting service for Oklahoma County District One,
including but not limited, to the development of cash flow management system,
training of District One personnel on use of cash flow management system,
assistance with monthly updates, assistance with year-end reports, assistance
with budget preparation, and review of other documents as necessary. Requisition
No. 10908986 has been issued to Susan Allen CPA, PLLC in the amount of $10,000.00
from Highway/Highway Levy D-1/Professional Services Auditing & Acctg (1110/9100/54452),
contingent upon encumbrance of funds. Requested by Willa Johnson, Commissioner,
District No. 1, and approved as to form and legality by John Jacobsen,
Assistant District Attorney. (Documents Received)
20. Discussion
and possible action for the approval of a contract
between
District No. 3
21. Discussion
and possible action for approval of the Public
Works Project Contract between
Environmental Health & Safety
22. Discussion and possible action for approval
of renewal of Agreement
between Walker, Ferguson and Ferguson and Oklahoma County to provide legal
services for defense of workers’ compensation claims, not to exceed $30,000.00,
to be paid from the Workers’ Compensation General Fund, contingent upon
encumbrance of funds. This agreement shall
begin on July 1, 2009, and end on June 30, 2020. Requested by Dan Matthews, Director, Human
Resources/Environmental Health and Safety, and approved as to form and legality
by John M. Jacobsen, Assistant District Attorney. (Document Received)
Engineering
23. Discussion
and possible action for approval of a general assurance
letter that notifies the Department of Energy that Oklahoma County will
apply for Energy Efficiency and Conservation Block
Grant (EECBG) and that it authorizes the County Engineer to apply for those
funds and receive funds and a letter of assurance that states Oklahoma County
will follow the Davis-Bacon Act during the expenditure of EECBG funds. This item is requested by Stacey Trumbo,
24. Discussion and possible action for approval of a BMI Systems Standard Service Contract for the following item: One Canon Image Runner 3480, includes all-inclusive maintenance, 3,000 black and white copies and 1,000 color impressions not to exceed $5,342.16. Copies in excess of what is included in the agreement shall be billed at $0.012 per copy for black and white, and $0.085 per copy for color. This Lease is shared between Engineering Department, Planning Department, Emergency Management and Administrator to the Board of County Commissioners and shall commence on July 1, 2009 and shall terminate on June 30, 2010. Requisition No. 10909037 in the amount of $1,335.54 from General Fund/Engineering/Capital (1001/9400/55380) and Requisition No. 10909068 in the amount of $1,335.54 from Planning Commission Fee Fund/Planning Commission/Other (1240/3000/54040) and Requisition No. 10909044 in the amount of $1,335.54 from General Fund/Emergency Management/Capital (91001/5500/2010) Requisition No. 10909189 in the amount of $1,335.54 from General Fund/Commissioners/Equipment Maint (1001/1200/54157) This item is requested by Stacey Trumbo, County Engineer and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Facilities
Management
25. Discussion and possible action to approve
Construction
Contract between Fixit Industrial Services and
26. Discussion and possible action to approve
Construction
Contract between Immaculate Masonry Repair and
27. Discussion and possible action for
approval of a Contract
renewal for FY-2009-2010 of the Jail Services Agreement between the City of
Oklahoma City and Oklahoma County for the boarding of municipal prisoners. The City of
28. Discussion and possible action for
authorization of the Chairman to sign
and return Notice of Violation from the Oklahoma State Department of Health
for deficiencies and plan of correction at the Oklahoma County Jail, 201 North
Shartel, Oklahoma City, Oklahoma.
Requested by John Whetsel,
OSU
Extension
29. Discussion and possible action for
approval of a Cooperative
Agreement between the United States Department of Agriculture Animal Plant
Health Inspection Service-Wildlife Services Division in cooperation with
Oklahoma State Board of Agriculture and
30. Discussion and possible action for
approval of contract
between the United States Department of Agriculture and
31. Discussion and possible action to
approve a Standard
Lease Purchase Agreement (County Copier Contract CW 07083) for the
following item: Sharp MX-M700N Digital
Copier with 70 PPM, duplexing, 40 GB hard drive, finisher, hole punch and large
capacity tray. This contract will begin
July 1, 2009 and will end June 30, 2010.
Requisition No. 10909202 and Requisition No. 10909203 has been issued to
Sooner Copy Machines, Inc. in the amount of $4,632.00 and $2,400.00 from
General Fund/OSU Extension/Lease Equipment (1001/8100/55390) from General
Fund/OSU Extension/Equipment-Vendors Maint (1001/8100/54157) contingent upon
encumbrance of funds. Requested by Bill
Geer, Director,
32. Discussion and possible action for
approval of Contract
between the State Fair of Oklahoma and Oklahoma County for use of State Fair
Park Facility or Facilities for the purpose of the Oklahoma County Free Fair
beginning August 27, 2009, and ending August 29, 2009. Requisition No. 10909205
has been issued to State Fair of Oklahoma in the amount of $10,377.00 from
General Fund/Free Fair/Office Space (1001/7100/54102) contingent upon
encumbrance of funds. Requested by Bill
Geer, Director,
Treasurer
33. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the County Clerk’s UCC Central
Filing Fund, not immediately necessary for expenditure for a period of one day
or more, with any interest earned from investments to be deposited into said
fund, effective July 1, 2009, through June 30, 2010. Requested by Forrest “Butch”
34. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment
of the
35. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Protest Tax Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2009, through June 30, 2010.
Requested by Forrest “Butch”
36. Discussion
and possible action for approval of Resolution
No. __________ authorizing the County Treasurer to escrow interest earned
on Tax Protest Funds for the Common School Fund pending a court of competent
jurisdiction’s determination of entitlement to said interest under Title 19
O.S. § 682, 70 O.S. § 691, and 62 O.S. § 348.1, effective July 1, 2009, through
June 30, 2010. Requested by Forrest
“Butch”
37. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Tinker Clearing 2002 Fund,
not immediately necessary for expenditure for a period of one day or more, with
any interest earned from investments to be deposited into said fund, effective
July 1, 2009, through June 30, 2010.
Requested by Forrest “Butch”
38. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Tinker Projects Fund, not immediately
necessary for expenditure for a period of one day or more, with any interest
earned from investments to be deposited into said fund, effective July 1, 2009,
through June 30, 2010. Requested by
Forrest “Butch”
39. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Capital Improvement Fund,
not immediately necessary for expenditure for a period of one day or more, with
any interest earned from investments to be deposited into said fund, effective
July 1, 2009, through June 30, 2010.
Requested by Forrest “Butch”
40. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Self-Insuring Workers’
Compensation Fund, not immediately necessary for expenditure for a period of
one day or more, with any interest earned from investments to be deposited into
said fund, effective July 1, 2009, through June 30, 2010. Requested by Forrest “Butch”
41. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Employee Defined Benefit
Retirement Fund, not immediately necessary for expenditure for a period of one
day or more, with any interest earned from investments to be deposited into
said fund, effective July 1, 2009, through June 30, 2010. Requested by Forrest “Butch”
42. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Sale of Property Proceeds
Fund, not immediately necessary for expenditure for a period of one day or
more, with any interest earned from investments to be deposited into said fund,
effective July 1, 2009, through June 30, 2010.
Requested by Forrest “Butch”
43. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the
44. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the DA COMIT Hold Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2009, through June 30, 2010.
Requested by Forrest “Butch”
45. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the DA CDS Revolving Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2009, through June 30, 2010.
Requested by Forrest “Butch”
46. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Court Clerk Patricia
Presley 1401 Fund, not immediately necessary for expenditure for a period of
one day or more, with any interest earned from investments to be deposited into
said fund, effective July 1, 2009, through June 30, 2010. Requested by Forrest “Butch”
47. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Tax Increment Financing
Fund, not immediately necessary for expenditure for a period of one day or
more, with any interest earned from the investments to be deposited into said
fund, effective July 1, 2009, through June 30, 2010. Requested by Forrest “Butch”
48. Discussion
and possible action for approval of Resolution
No. __________ authorizing the allocation of General Fund Interest to
Highway Cash Fund, effective July 1, 2009, through June 30, 2010. Requested by Forrest “Butch”
49. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Sheriff Asset Forfeiture
Fund, not immediately necessary for expenditure for a period of one day or
more, with any interest earned from investments to be deposited into said fund,
effective July 1, 2009, through June 30, 2010.
Requested by Forrest “Butch”
50. Discussion
and possible action for approval of Resolution
No. __________ authorizing the allocation of General Fund Interest to the
Sheriff Special Revenue Fund, effective July 1, 2009, through June 30, 2010. Requested by Forrest “Butch”
51. Discussion
and possible action for approval of Resolution
No. __________ authorizing the allocation of General Fund Interest to the
Sheriff Service Fee Fund, effective July 1, 2009, through June 30, 2010. Requested by Forrest “Butch”
52. Discussion
and possible action for approval of Resolution
No. __________ designating Bank of Oklahoma of Oklahoma City as the
official designee for processing tax payments under the Lock Box Services pursuant
to Title 19 O.S. § 625 for the period of July 1, 2009, through June 30, 2010. Requested by Forrest “Butch”
53. Discussion
and possible action for approval of Resolution
No. __________ authorizing the County Treasurer to purchase overnight
investments/repurchase agreements which are guaranteed by the full faith and
credit of the United States Government and authorized by Title 62 O.S. §
348.1. Any interest earned from these
investments is to be deposited into the General Fund of
54. Discussion
and possible action for approval of Resolution
No. __________ approving four change funds, two with $500 and two with
$250. This money is used to conduct
daily monetary transactions and the amounts so retained by the Treasurer’s
Office shall not be cumulative, in accordance with Title 19 O.S. 1991 §
682. Requested by Forrest “Butch”
55. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the County Clerk’s Mechanical
Lien Fund, not immediately necessary for expenditure for a period of one day or
more, with any interest earned from investments to be deposited into said fund,
effective July 1, 2009, through June 30, 2010.
Requested by Forrest “Butch”
56. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the General Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2009, through June 30, 2010.
Requested by Forrest “Butch”
57. Discussion
and possible action for approval of Resolution
No. __________ authorizing the Oklahoma County Treasurer to act as the
treasurer for Bethany School District No. 88 and allowing the County Treasurer
to invest any school monies whenever the necessity of such investments arise, effective
July 1, 2009, through June 30, 2010.
Requested by Forrest “Butch”
58. Discussion
and possible action for approval of Resolution
No. __________ authorizing the Oklahoma County Treasurer to act as the
treasurer for Millwood School District No. 37 and allowing the County Treasurer
to invest any school monies whenever the necessity of such investments arise,
effective July 1, 2009, through June 30, 2010.
Requested by Forrest “Butch”
59. Discussion
and possible action for approval of Resolution
No. __________
60. Discussion
and possible action for approval of Resolution
No. __________ for the following financial institutions of Oklahoma County
be designated as official depositories for FY 2009-2010 in accordance with
provisions of Title 19 O.S. § 121 and 123, 2001. Requested by Forrest “Butch”
Federal Home Loan Bank
Federal
Reserve Bank of
LPL Financial Services
Wells & Associates
BOSC, Inc. BOK Financial Corp.
JP Morgan Securities, Inc.
FTN Financial
Commerce Bank
Capital West Securities
Merrill Lynch
61. Discussion
and possible action for approval of Resolution
No. __________ for the following banks of Oklahoma County be designated as
official depositories for the FY 2009-2010 according to the provisions of Title
19 O.S. § 121 and 123, 2001. Requested
by Forrest “Butch” Freeman,
Advantage Bank First National Bank of MWC
All American Bank First Security Bank & Trust Co. OKC
Kirkpatrick Bank First State Bank of Jones
Coppermark Bank Frontier State Bank
Arvest Bank Spirit Bank
BancFirst InvesTrust
Bank of America Valliance Bank
RCB of Nichols Hills International Bank of Commerce
Bank of Oklahoma MidFirst Bank
JP Morgan Chase Bank NBC
Oklahoma State Bank Edmond Bank and Trust
First Bank and Trust, Luther Yukon National Bank
First Bethany Bank and Trust Quail Creek Bank
First Commercial Bank First United Bank
First Enterprise Bank Stillwater National Bank
First Fidelity Bank The Bankers Bank
First National Bank of Oklahoma Citizens Bank of
UMB Bank Bank 2
Prime Bank Union Bank
First
Bank of the West Legacy Bank
Rose Rock Bank Bank 7
Intrust Bank The City National Bank
Heritage Trust Bank The First State Bank
Wells Fargo Bank
62. Discussion
and possible action for approval of Resolution
No. __________
63. Discussion
and possible action for approval of Resolution
No. __________ authorizing the
64. Discussion
and possible action for approval of Resolution
No. __________ for the
65. Discussion
and possible action for approval of Resolution
No. __________ for the following persons to be authorized to open,
maintain, and invest the accounts of the County Treasurer of Oklahoma County,
including the Oklahoma County Retirement System and School Districts for which
the County Treasurer acts as Treasurer with all approved financial institutions
in accordance with the statutes of the State of Oklahoma: Forrest “Butch” Freeman, County Treasurer; Mark
Seikel, Chief of Investments; Christie Tretheway, Comptroller. Requested by
Forrest “Butch”
66. Discussion and possible action for approval of Resolution No.__________ authorizing the investment of the County Bonds 2008 Fund, not immediately necessary for expenditure for a period of one day or more, with any interest earned from investments to be deposited into said fund, effective July 1, 2009, through June 30, 2010.
67. Discussion and possible action for approval of Resolution No._________ authorizing the investment of the County Bonds 2008 Reimbursement Fund, not immediately necessary for expenditure for a period of one day or more, with any interest earned from investments to be deposited into said fund, effective July 1, 2009, through June 30, 2010.
68. Discussion and possible action to approve
69. Discussion
and possible action to approve
Recurring
Agenda Items:
70. Approve
all claims,
list available for inspection in the office of the
71. Discussion
and possible action to approve Resolution No. __________ approving Blanket
Purchase Orders as submitted by each department, list available for inspection
in the office of the
72. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
73. Commissioner comments/general remarks:
74. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
75. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW10061 Uniforms for
CW10006 – Bottled Water
Adjourn at __________ until 9:00 a.m., Wednesday, June 24, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy and Director of Clerks of the Board