BOARD OF COUNTY COMMISSIONERS

2nd

AMENDED

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, June 24, 2009

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, June 19, 2009.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of June 17, 2009, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through No. 15 are consent items and are routine in nature:

 

5.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $2,341.26 for period ending June 16, 2009, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 471358 through 472382 for Oklahoma County in the amount of $824,471.92 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive Monthly Report of Fees for the month of May 2009:  (Document Received)

 

            County Sheriff                                      $1,206,640.43

 

   Assessors Report of Officers                $    2,031.00

 

8.         Receive Monthly Report of Fees for the month of May 2009:  (Document Received)

 

                        Juvenile Bureau

                  9N Restitution              $  18,989.87

                  9J Restitution                $    1,618.76

                  JJC Emergency             $    1,896.26

 

9.         Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

No Number      $340.14

 

10.       Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

KENNETH BROWN JR         14-627-0585; DAYS GARDEN ADDITION; ALL LOT 10 EX TRI TR IN NE/C BEING 8FT ON N & EX TRI TR IN SW/C BEING 6FT ON S

 

ANDRE LOVE                        11-002-5500; HARRISON ACRES ADD; LOT 023; BLOCK 004

 

JONATHAN S. ARNOLD      19-808-4690; HARRAH CITY ADDITION; SE29FT OF LOTS 13 THRU 15; BLOCK 005

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions. Requested by Forrest “Butch” Freeman, County Treasurer. (Document Received)

 

11.       Discussion and possible action to approve Transcript of Proceedings from the County Treasurer on the sale of County property, acquired at RE-SALE, and to authorize the Chairman to execute County Re-Sale Deeds conveying said real estate transactions; and which property is described as follows:

 

01-480-3120            CARLE & COLCORD ADDITION; Lot 000; Block 007; LOT 25 & W7FT OF LT 26

01-480-4620             CARLE & COLCORD ADDITION; Lot 000; Block 009; LOTS 33 & 34

01-496-5308             PARKER & COLCORD ADD; Lot 000; Block 011; S40FT OF LOTS 21 THRU 24

01-496-7888             PARKER & COLCORD ADD; Lot 000; Block 014; LOTS 14 & 15

01-608-6075             NEAS ADDITION; Lot 000; Block 018; N42 2/3FT OF LTS 13 & 14

01-608-6975             NEAS ADDITION; Lot 000; Block 020; LOT 32 & W17 1/2FT OF LOT 33

01-672-7800             BELL VERN ADDITION; Lot 000; Block 013; LOTS 15 & 16

02-005-2800        HASSMAN HEIGHTS ADD; Lot 000; Block 003; LOTS 29 & 30

02-008-1600        DAYS HASSMAN PARK ADDITION; Lot 005; Block 001

02-008-4200        DAYS HASSMAN PARK ADDITION; Lot 010; Block 002

02-008-4400        DAYS HASSMAN PARK ADDITION; Lot 000; Block 002; LOTS 11 & 12

02-008-6100        DAYS HASSMAN PARK ADDITION; Lot 002; Block 003

02-008-8000        DAYS HASSMAN PARK ADDITION; Lot 003; Block 004

02-644-6000        WHITE ORCHARD ADD; Lot 000; Block 009; LOTS 29 & 30

02-658-4350        BATH HIGHLAND ADD; Lot 000; Block 008; N52FT LOTS 18 & 19

02-658-7250        BATH HIGHLAND ADD; Lot 000; Block 013; LOTS 7 & 8

02-700-0660        BATH ORCHARD ADD; Lot 000; Block 001; LOTS 19 & 20

02-784-3660        CENTRAL ADDITION; Lot 000; Block 009; LOT 48 EX TR IN SW/C 11FT E&W BY 50FT N&S & ALL LOTS 49 & 50 EXEMPT

02-784-5895        CENTRAL ADDITION; Lot 000; Block 018; LOTS 5 & 6

03-003-4784        CRESTON HILLS ADD; Lot 012; Block 018

03-019-8760        GAST HEIGHTS ADD; Lot 000; Block 015; LOTS 15 & 16

03-035-3000        PROSPECT VIEW ADD; Lot 000; Block 002; LOTS 5 & 6

03-059-3325        TUXEDO PK SUB LT 12; Lot 000; Block 012; ALL LOT 15 & S15FT LOT 16 PLUS A TR 12.5FT N&S BY 139.7FT E&W ADJ ON S

03-131-1155        WINAHOME SUB BLK 15; Lot 000; Block 001; W86FT OF LOTS 6 & 7

03-139-2695        FERNWOOD SUB BLK 16; Lot 000; Block 016; LOTS 13 & 14

03-139-3850        FERNWOOD SUB BLK 16; Lot 000; Block 016; LOTS 19 & 20

03-139-8855        FERNWOOD SUB BLK 16; Lot 000; Block 016; LOTS 41 & 42

03-203-1190        BERKLEY PL SUB BLK 6; Lot 000; Block 001; LOTS 7 & 8

03-363-3914        CULBERTSON E HIGHLAND; Lot 000; Block 009; LOTS 33 & 34

03-371-2500        CULBERTSON E H AMEND; Lot 000; Block 022; LOT 18 & E 1/2 LOT 19

03-427-6230        CLASSENS N HIGHLAND PARKED; Lot 000; Block 007; LOTS 47 & 48

03-491-4140        CAPITOL COURTS ADD; Lot 000; Block 010; LOTS 1 THRU 3

03-524-1045        PARK ESTATE RANCHETT; Lot 005; Block 001

03-661-0725        ROANOKE PLACE ADD; Lot 000; Block 001; LOTS 3 & 4

03-850-2335        PARK TERRACE ADD; Lot 005; Block 007

03-850-2345        PARK TERRACE ADD; Lot 006; Block 007

03-867-1980        MCNABB PARK ADDITION; Lot 000; Block 008; LOTS 3 & 4 & A TRI TR OUT OF E SIDE OF LOT 5 BEING 10FT ON N & EXTENDS TO SE/C

03-980-0200        LYON 2ND ADDITION; Lot 002; Block 001

05-155-1990        MILITARY PARK ADD; Lot 000; Block 012; LOTS 1 & 2

06-134-8190        DITTMER HIEGHTS ADD; Lot 000; Block 003; E45FT OF N84.05FT OF S140FT

06-134-8200        DITTMER HEIGHTS ADD; Lot 000; Block 003; E45FT OF S55.95FT

06-190-8710        G & WEESNER SUB B11-13 DIT HT; Lot 006; Block 014

07-025-7500        ETHELS PARK PLACE; Lot 000; Block 006; LOTS 21 & 22

07-065-6400        PATRICK MOORE SECOND; Lot 000; Block 002; LOTS 39 THRU 44

07-185-2250        GARDEN ADDITION; Lot 001; Block 003; N43FT OF THE S85FT OF THE E 1/2

07-193-4920        WEST LAWN GARDEN ADD; Lot 029; Block 008

07-193-7480        WEST LAWN GARDEN ADD; Lot 000; Block 013; LOT 5 LESS BEG AT SE/C W72.85FT NELY 97.94FT E TO E LINE LOT 5 SWLY 42FT TO BEG

07-233-4440        AUGUSTA HEIGHTS ADD; Lot 000; Block 003; LOTS 42 & 43

07-388-2700        THOMAS BLVD AMD ADD; Lot 000; Block 010; LOTS 21 & 22

08-616-4680        RICHOLSONS HEIGHTS; Lot 000; Block 003; LOTS 8 & 9

08-623-4360        CARNEY HEIGHTS ADDITION; Lot 000; Block 011; LOTS 30 & 31

08-636-2200        ODOMS HOTEL APTS ADD; Lot 005; Block 002

08-854-1650        FOX GARDEN ADDITION; Lot 017; Block 002

08-884-1735        ROWLAND HILLS; Lot 030; Block 004

08-986-0640        ROGER GIVENS SOUTHWEST ADD; Lot 020; Block 002

08-997-4990        ZURLINE PARK ADD; Lot 029; Block 012

09-124-6600        RIBBELS SUB ADDITION; Lot 000; Block 004; LOTS 15 & 16

09-147-6755        CAPITOL HILL ADD; Lot 000; Block 029; LOTS 33 & 34

09-399-8840        SCHILLINGS ADDITION; Lot 000; Block 035; LOTS 10 & 11

09-483-5250        LAWRENCE PLACE ADD; Lot 000; Block 009; LOTS 7 & 8

09-735-5850        TERRACE LAWN AMD; Lot 000; Block 024; LOTS 36 THRU 38

09-833-0935        ECKROAT ADDITION; Lot 000; Block 003; N90FT OF LOTS 1 & 2

09-833-1355        ECKROAT ADDITION; Lot 000; Block 003; LOTS 25 & 26

10-050-2460        COLLEGE HILL ADD; Lot 019; Block 008

10-050-2480        COLLEGE HILL ADD; Lot 020; Block 008

10-842-0860        HIGGINS HEIGHTS ADD; Lot 000; Block 003; LOTS 19 & 20

13-076-1964        COLLEGE PARK ADD; Lot 000; Block 015; LOTS 7 & 8

13-076-8614        COLLEGE PARK ADD; Lot 000; Block 087; LOTS 19 20 & 21

14-133-7760        WEBBS HEIGHTS SUB; Lot 000; Block 010; LOTS 36 THRU 40

14-285-9050        MORNING VIEW HEIGHTS; Lot 208; Block 000

14-287-3672        GREEN PASTURES ADDITION; Lot 613; Block 000; W 1/2

14-292-7095        WILLIAMSVILLE ADD; Lot 000; Block 000; TR 66

14-303-9800        FLORAL HILL ADD; Lot 000; Block 008; LOTS 37 & 38

14-305-2000        E L WILSON ADDITION; Lot 004; Block 002

14-313-7350        PARK HEIGHTS ADD; Lot 000; Block 004; LOTS 41 & 42

14-627-0030        DAYS GARDEN ADDITION; Lot 003; Block 001

14-627-0180        DAYS GARDEN ADDITION; Lot 018; Block 001

14-627-0420        DAYS GARDEN ADDITION; Lot 042; Block 001

14-627-0550        DAYS GARDEN ADDITION; Lot 006; Block 002

14-627-0560        DAYS GARDEN ADDITION’ Lot 007; Block 002

14-627-0790        DAYS GARDEN ADDITION; Lot 015; Block 003

14-627-1300        DAYS GARDEN ADDITION; Lot 010; Block 005

14-627-2290        DAYS GARDEN ADDITION; Lot 005; Block 008

14-654-1095        NEWALLA CITY ADD; Lot 003; Block 031

14-654-1210        NEWALLA CITY ADD; Lot 000; Block 041; LOTS 33 & 34

14-654-1255        NEWALLA CITY ADD; Lot 013; Block 048

15-046-7695        PINE ADDITION; Lot 020; Block 005

15-054-6930        CHESSER ADDITION; Lot 017; Block 010

15-625-7550        UNPLTD PT SEC 26 12N 2W; Lot 000; Block 000; PT SE4 SEC 26 12N 2W BEG NW/C W 1/2 N 1/2 N 1/2 SW4 SE4 TH S100FT E200FT N100FT W200FT TO BEG EX W20FT TO CITY

18-846-1015        CHEROKEE HILLS SEC 5; Lot 000; Block 016; E 1FT OF LOT 2

18-870-3270        COCKRELLS PLAINVIEW; Lot 000; Block 012; N62FT OF W 1/2

19-885-4260        INTERURBAN TO JONES; Lot 013; Block 105

19-885-7095        INTERURBAN TO JONES; Lot 006; Block 149

 

Requested by Forrest “Butch” Freeman, County Treasurer. (Document Received)

 

12.       Receive the following litigation:

 

Case No. CJ-2009-5266: Summons, Petition to Vacate Certificate Tax Deed and to Quite Title

 

Case No. CJ -2009-5345: Summons, Petition for Foreclosure,

 

Case No. CJ 2009-4868: Amended Notice to Defendant of Plaintiff’s Application to Summon and Appoint Commissioners

 

Case No. CJ 2009-4868: Seconded Amended Petition and Application to Summon and Appoint Commissioners

 

Case No. CJ-2009-5253: Summons and Petition

 

Case No CJ-2009-5385: Summons and Notice of Hearing

 

Case No. CJ-2009-5489: Notice to Defendants of Plaintiff’s Application to Summon and Appoint Commissioners, Petition and Application to Summon and Appoint Commissioners

 

Case No. CJ-2009-5187:  Amended Notice to Defendants of Plaintiff’s Application to Summon and Appoint Commissioners, Petition and Application to Summon and Appoint Commissioners, Entry of Appearance

 

Case No. CJ -2009-5186:  Entry of Appearance, Notice to Defendants of Plaintiff’s Application to Summon and Appoint Commissioners, Petition and Application to Summon and Appoint Commissioners

 

Case No. 08-37922:  Notice of Filing of and Hearing to Approve Disclosure Statement in Support of the Debtors’ Joint Plan of Reorganization

 

TC-2009-031:  Tort Claim

 

13.       Discussion and possible action to approve Resolution No. ____________ disposing of equipment from the inventory of the Oklahoma County Assessor.  These items are broken or obsolete, and too costly to repair, and have been replaced, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2

 

One (1) Sony Digital Camera & Battery, c/n H205-00063, s/n 010352239A, acquired June 17, 2003, from Pacific East Industries, for $324.00.

 

One (1) Sony Digital Camera, c/n H205-00024, s/n MVC FD91, acquired June 6, 1999, from Epperson Photo, for $988.00.

 

14.       Discussion and possible action to approve Resolution No. ____________ disposing of equipment from the inventory of the Oklahoma County Treasurer.  These items are broken or obsolete, and too costly to repair, and have been replaced, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2

 

One (1) Walnut & Black Desk, c/n C105-00083, acquired January 1, 1982, from an unknown vendor, for $275.00.

 

15.       Discussion and possible action to approve Resolution No. _______ disposing of equipment from the inventory of the Oklahoma County Planning Department.  This item is broken or obsolete, and too costly to repair, and have been replaced, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2

 

            One (1) Viewsonic Computer Monitor, 21PS.VGA, c/n SI236-00011, model no. P810, acquired May 7, 1997, from En Pointe Technologies, PO Box 514429, Los Angeles, California, 90051, for $1,418.00.

 

End of Consent Docket

 

16.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW10006 – Bottled Water

CW10061 – Uniforms for Juvenile Center

 

Board of County Commissioners

 

17.       Discussion and possible action to approve Renewal Agreement with General Mailing Equipment, Inc. for postage machine maintenance services with rate guard for the term July 1, 2009 through June 30, 2010 at a total cost of $1,556.00.  Requisition No. 10909525 has been issued to Mailing Equipment Inc. in the amount of $1,556.00 from General Fund/General Government/Equipment-Vendor Maint. (1001/1100/54157) contingent upon encumbrance of funds.  Requested by Brad Holt, BOCC Administrator and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

District Attorney

 

18.       Discussion and possible action to approve and execute Memorandum of Agreement and Consent Order for site characterization concerning the G.M. Plant with Oklahoma’s Department of Environmental Quality Land Protection Division.  This initiates the process of seeking Brownfield status and site characterization of the G.M. Plant and surrounding land involved in the purchase of such site by county from General Motors.  Requested by John M. Jacobsen, Assistant District Attorney.  (Documents Received)

 

19.              Discussion and possible action for approval of Resolution No. __________ Civil Litigation Contract between the Board of County Commissioners and the District Attorney, District 7, during contract term July 1, 2009, through June 30, 2010.  Requisition No. 10908527 has been issued to District Attorneys Council from General/General Government/Professional Services-Legal (1001/1100/54451) contingent upon encumbrance of funds.  Requested by David Prater, District Attorney.  (Document Received)

 

District No. 1

 

20.       Discussion and possible action to approve a Mutual Cooperation Agreement between the City of Choctaw and Oklahoma County pursuant to Title 69, O.S. § 601 (A), Title 69, O.S. § 603, Title 69, O.S. §1903 (B) and County Resolution 046-08 to reconstruct, improve, repair, and maintain certain city streets in the City of Choctaw. Agreement shall begin July 1, 2009 and shall terminate on June 30, 2010.  Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

21.       Discussion and possible action to approve a Mutual Cooperation Agreement between the City of Choctaw and Oklahoma County pursuant to Title 69, O.S. § 601 (A), Title 69, O.S. § 603, Title 69, O.S. §1903 (B) and County Resolution 046-08 to reconstruct, improve, repair, and maintain certain city streets in the City of Choctaw and define agreed rates for patching, mowing, and boom axing.  Agreement shall begin July 1, 2009 and shall terminate on June 30, 2010.  Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

22.       Discussion and possible action to approve a Mutual Cooperation Agreement between the City of Midwest City and Oklahoma County pursuant to Title 69, O.S. § 1903 (B), to reconstruct, improve, repair, and maintain certain city streets in the City of Midwest City. Agreement shall begin July 1, 2009 and shall terminate on June 30, 2010.  Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

23.       Discussion and possible action to approve a Contract between Oklahoma County and Summit Business Systems for copier lease.  Agreement shall begin July 1, 2009 and shall terminate on June 30, 2010.  Requisition No. 10909223 has been issued to Summit Business Systems Inc. in the amount of $1,500.00 from Highway Cash/District No. 1/Equipment-Vendors Maint (1110/9100/54157), contingent upon encumbrance of funds.   Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

24.       Discussion and possible action for approval of Prisoner Work Project Contract between the Oklahoma Department of Corrections and Oklahoma County District No.1 for the assignment of prisoners to the Public Works Project.  District No. 1 agrees to pay the salaries of ten (10) non-violent inmates, not to exceed $4,950.00. Agreement shall begin July 1, 2009 and shall terminate on June 30, 2010. Requisition No. 10909666  has been issued to the Oklahoma Department of Corrections/Clara Waters C C C in the amount of $4,950.00 from Highway Cash/District No.1/Temporary Services (1110/9100/51090), contingent upon encumbrance of funds.  Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

25.       Discussion and possible action to approve a Contract between Oklahoma County and BMI Systems for copier lease.  Agreement shall begin July 1, 2009 and shall terminate on June 30, 2010.  Requisition No. 10909945 has been issued to BMI Systems Corporation in the amount of $6,000.00 from General Fund/District No. 1/ Equipment Vendors-Maint (1001/9100/54157), contingent upon encumbrance of funds.  Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 2

 

26.       Discussion and possible action for approval of Prisoner Work Project Contract between the Oklahoma Department of Corrections and Oklahoma County District No.2 for the assignment of prisoners to the Public Works Project.  District No. 2 agrees to pay the salaries of ten (10) non-violent inmates, not to exceed $4,950.00. Agreement shall begin July 1, 2009 and shall terminate on June 30, 2010. Requisition No. 10909690 has been issued to the Oklahoma Department of Corrections/Clara Waters C C C in the amount of $4,950.00 from Highway Cash/District No.2/Professional Services Other (1110/9200/54455), contingent upon encumbrance of funds.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

27.       Discussion and possible action to approve request for Emergency Funding for the North Canadian Streambank Stabilization Project at Luther Road in Oklahoma County, District No. 2. Legal description- Parts of Sections 21 & 22, T 12N, R1E.  The USDA and Natural Resources Conservation Service will provide up to 75% funding to restore the integrity of the roadbeds and County bridges #19992 and 19972.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

28.              Discussion and possible action for approve of Standard Maintenance Contract between Oklahoma County and Sooner Copy Machines Inc.  The vendor shall supply the following equipment to the County, Sharp AR-M257 Copier, includes all-inclusive maintenance, black and white copies at $0.01 each.  Includes all parts, labor and supplies.  This contract shall begin on July 1, 2009, and end on June 30, 2010.  Requisition No. 10909703 has been issued to Sooner Copy Machines, Inc., in the amount of $1,740.00 from Highway District No. 2/Highway Levy D-2/Equipment-Copiers (1110/9200/54104), contingent upon encumbrance of funds.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 3

 

29        Discussion and possible action to receive letter dated June 10, 2009, from Governor Brad Henry, regarding the Central Oklahoma Workforce Investment Board.  Requested by Ray Vaughn, County Commissioner.  (Document Received)

 

30.       Discussion and possible action to approve Interlocal Cooperative Agreement between Oklahoma County and the City of Edmond, Oklahoma, to assist the City of Edmond in the mowing, boom axe work and herbicide spraying of Section line roads as may be requested by the City of Edmond.  Costs will be reimbursed by the City of Edmond at the actual expense incurred by Oklahoma County upon presentation of a monthly invoice to the City of Edmond.  This agreement shall commence on July 1, 2009, and will continue through June 30, 2010.  Requested by Ray Vaughn, Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

31.       Discussion and possible action to receive from the Office of the Oklahoma State Auditor and Inspector information regarding the Oklahoma County Director of Court Services Turnover Report for May 14, 2009.  Requested by Ray Vaughn, Commissioner, District No. 3.  (Document Received)

 

Engineering

 

32.       Discussion and possible action for approval of Resolution No. __________ to place a portion of Air Depot Boulevard located North of NE 36th Street and South of the North Canadian River on Reserve Status according to the provisions of Title 69, Section 1201 of the Oklahoma State Statutes. This item is requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by John Jacobsen, Assistant District Attorney.

 

Election Board

 

33.    Discussion and possible action to approve Maintenance Contract with Southwest Solutions for Megastar Card File.  .Agreement shall begin July 1, 2009, and end June 30, 2010.  Requisition No. 10909504 has been issued to Southwest Solutions in the amount of $1,053.85 from General Fund/Election Board/Other (1001/2500/54040), contingent upon encumbrance of funds.  Requested by Cheryle Hollis, Finance Officer and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Environmental Health and Safety

 

34.       Discussion and possible action to approve Service Agent for Administration of Workers’ Compensation Self-Insurance Program Agreement between Consolidated Benefits Resources, LLC, and Oklahoma County for the administration and investigation of workers’ compensation claims.  The County shall pay Consolidated Benefits Resources an annual service fee not to exceed $45,000.00.  This agreement shall begin on July 1, 2009, and end on June 30, 2010.  Requisition No. 10908489 has been issued to Consolidated Benefits Resources, LLC, in the amount of $45,000.00 from Workers Comp/Workers Comp Adm Exp (4020/0001/54502), contingent upon encumbrance of funds.  Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Juvenile Bureau

 

35.       Discussion and possible action for approval of the Standard Maintenance Contract between the Oklahoma County Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and Siemens Healthcare Diagnostics Inc. who shall provide maintenance and/or services for the Olympus AU400 Analyzer, Chemicals, and Consumables.  This vendor provides chemicals needed to conduct drug testing labs on juveniles.  This contract agreement shall be effective July 1, 2009, through June 30, 2010.  Annual cost of the contract shall not exceed $80,000.00.  Price includes all parts necessary for proper operation and all upgrades to software and bi-yearly service and maintenance agreement.  Requisition No. 10908965 in the amount of $25,000.00 has been issued to Siemens Healthcare Diagnostics Inc. from General Fund/Juvenile Justice Bureau/Chemical Supplies (1001/5200/54220), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

36.       Discussion and possible action for approval of the Contract Agreement between the Oklahoma County Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and Herman Jones, Ph.D. who shall provide psychological evaluations on clients coming to the attention of the County.  This contract agreement shall be effective July 1, 2009, through June 30, 2010.  Requisition No. 10908962 in the amount of $13,000.00 has been issued to Herman E. Jones Ph.D. from General Fund/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

37.       Discussion and possible action for approval of the Contract Agreement between the Oklahoma County Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and G. Richard Kishur, Ph.D. who shall provide psychological evaluations on clients coming to the attention of the County.  This contract agreement shall be effective July 1, 2009, through June 30, 2010.  Requisition No. 10908961 in the amount of $13,000.00 has been issued to G. Richard Kishur, M.D. from Juvenile Grant Fund/Title IV-E/Professional Services-Medical (1233/5216/54453), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

38.       Discussion and possible action for approval of the Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and Stephen L. Sullins, who shall provide legal services as the Court Referee for the County.  Agreement shall begin on July 1, 2009, and end on June 30, 2010. Requisition No. 10909555 in the amount of $15,000.00 has been issued to Stephen L. Sullins from General Fund/Juvenile Justice Bureau/Professional Services Legal (1001/5200/54451), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

39.       Discussion and possible action for approval of the Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and the Board of Regents of the University of Oklahoma on behalf of the Department of Pediatrics, Center of Child Abuse and Neglect, who shall provide psychological treatment and consultation of adolescent sex offenders coming to the attention of the County.  Agreement shall begin on July 1, 2009, and end on June 30, 2010.  Requisition No. 10908963 in the amount of $15,000.00 has been issued to Center on Education and Work from Juvenile Probation Fee Fund/Juvenile Justice Bureau/Professional Services-Medical (1231/5200/54453), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

40.       Discussion and possible action for approval of Standard Maintenance Contract between the Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and Carrier Building Systems and Services for maintenance and repair service on the chillers and pumps.  This agreement is effective July 1, 2009, through June 30, 2010.  Requisition No.10909720 in the amount of $4,860.00 has been issued to Carrier Building Services from General Fund/Juvenile Justice Bureau/Professional Services Other (1001/5200/54455), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

41.       Discussion and possible action to approve the Memorandum of Understanding between the Oklahoma County Juvenile Bureau and the Oklahoma Military Department for Emergency housing. This agreement is effective July 1, 2009 through June 30, 2010.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

42.    Discussion and possible action to approve a Contract Agreement between the Oklahoma County Commissioners on behalf of Oklahoma County Juvenile Bureau and Jana Gober, who shall provide part-time Dietician services for the County and agrees to provide on-site consultation as provided for this agreement at a rate of $20.00 per hour not to exceed $900.00. This agreement is effective July 1, 2009 through June 30, 2010.  Requisition No.10908964 has been issued to Jana Gober in the amount of $900.00 from General Fund/Juvenile Probation Fee Fund/Professional Service Other (1001/5200/54455), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Document Received)

 

43.    Discussion and possible action to approve Rental Contract between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and Francotyp Postalia who shall provide for the rental of the following: 1 T-1000 Stand Alone Postage Meter (with unlimited resets), 1 FP 5LI Electronic 5 lb Scale (with rate guard) and 1 Letter Sealer/Stacker. Requisition No. 10909553 has been issued to Francotyp-Postalia Inc in the amount of $359.40. The contract shall become effective July 1, 2009 through June 30, 2010. From General Fund, Juvenile Work Restitution Fund, Office Equipment Lease (1001/5200/55380) contingent upon the encumbrance of funds. Requested by Lawrence E Hicks, Director of Juvenile Bureau and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Document Received)

 

44.       Discussion and possible action to approve Contract Agreement between Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and Jerry C. Childs Jr. D.O. on behalf of C & W Medical LLC who shall serve as the Oklahoma County Juvenile Detention Center Health Authority and Medical Doctor for the County and agrees to provide medical examinations to children/youth and staff as provided for in this agreement.  This agreement is effective July 1, 2009 through June 30, 2010.  Requisition No. 10909589 has been issued to Jerry Childs Jr. DBA as C & W Medical LLC in the amount of $15,000.00 from General/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Document Received)

 

45.       Discussion and possible action to approve a Contract Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and Ernest V. Turner, DDS, who shall serve as the Dentist for Juveniles detained in the Oklahoma County Juvenile Detention Center.  The County agrees to pay Fifteen Dollars ($15.00) per child/youth treated per visit (s) plus the fee listed on the attached fee schedule for the specific service(s) or procedure(s) performed on each child/youth treated.  The amount that can be paid pursuant to this Agreement cannot exceed Four Thousand Dollars ($4,000.00) during the contract period. Requisition No. 10908966 has been issued to Ernest Turner Family Dentistry in the amount of $2,000.00 from General/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Document Received)

 

46.       Discussion and possible action for approval of renewal Contract for Services between the Board of County Commissioners of Oklahoma County and the Oklahoma Commission on Children and Youth (OCCY) to provide for the metering of mail sent by the Oklahoma County PARB Coordinator for the purpose of supporting the Oklahoma County Post-Adjudication Review Boards.  This agreement shall serve to exercise OCCY’s option to extend the contract for an additional year, for the period of July 1, 2009, through June 30, 2010.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

MIS

 

47.          Discussion and possible action for approval of renewal of the Oracle FY 2010 Contract for support and maintenance of the Oracle database and Oracle Financials Application. Agreement shall begin on July 1, 2009, and end on June 30, 2010.  Requisition No. 10908675 in the amount of $164,947.56 has been issued to Oracle Corp Support from General Fund/MIS/Professional Services Other (1001/2700/54455), contingent upon encumbrance of funds. Requested by Brad Holt, Interim Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Clerk

 

48.       Discussion and possible action to approve a Standard Maintenance Contract with Summit Business Systems, State Contract #SW 00049. Postage Meter Maintenance/Service Agreement shall begin on July 1, 2009, and end June 30, 2010.  Requisition No. 10909674 in the amount of $2,210.00 from General Fund/County Clerk/Equipment-Vendors Maint (1001/1700/54157), contingent upon encumbrance of funds.  Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

49.       Discussion and possible action for approval of Standard Maintenance Contract between Oklahoma County and J.D. Young Company, Inc., for Maintenance service on a Xerox 6204 large format copier/printer/scanner, Serial No. WDF028959. This contract shall begin on July 1, 2009, and end on June 30, 2010.  Requisition No. 10909478 has been issued to J.D. Young Company, Inc., in the amount of $2,145.00 from the County Clerk’s Records Management and Preservation Fund/County Clerk/ Equipment-Vendors Maintenance (1152/1700/54157), contingent upon encumbrance of funds.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

50.       Discussion and possible action to approve Amendment of Solicitation/Modification of Contract with Get Imaging, Inc.  Award #30-08 Production and Duplication of Microfilm.  Original Silver Master @ 189.00 per roll 215’, Silver Duplicate @ $17.85, 215’ Diazo Duplicate @ $8.25 per roll and Diazo Duplicate @ $8.00. Agreement shall begin on July 1, 2009, and end on June 30, 2010.  Requisition No. 10909371 has been issued to Get Imaging Incorporation in the amount of $20,000.00 from the County Clerk’s Records Management and Preservation Fund/County Clerk/ Professional Services Other (1152/1700/54455), contingent upon encumbrance of funds.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

51.       Discussion and possible action to approve Amendment of Solicitation/Modification of Contract with Get Imaging, Inc.  Award #30-08 Production and Duplication of Microfilm.  Original Silver Master @ 189.00 per roll 215’, Silver Duplicate @ $17.85, 215’ Diazo Duplicate @ $8.25 per roll and Diazo Duplicate @ $8.00. Agreement shall begin on July 1, 2009, and end on June 30, 2010.  Requisition No. 10909372 has been issued to Get Imaging Incorporation in the amount of $10,000.00 from the County Clerk’s Records Management and Preservation Fund/County Clerk/ Professional Services Other (1152/1700/54455), contingent upon encumbrance of funds.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

52.       Discussion and possible action to approve Amendment of Solicitation/Modification of Contract with American Cadastre LLC (AmCad) GSA 3GS 35F-0890F for Preservation Old School Records. Agreement shall begin on July 1, 2009, and end on June 30, 2010. Requisition No. 10909354 has been issued to American Cadastre LLC in the amount of $469.390.00 from the County Clerk’s Records Management and Preservation Fund/County Clerk/ Professional Services Other (1152/1700/54455), contingent upon encumbrance of funds.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

53.       Discussion and possible action to approve Amendment of Solicitation/Modification of Contract with American Cadastre LLC (AmCad) GSA 3GS 35F-0890F for UCC/ROD Software Program Agreement shall begin on July 1, 2009, and end on June 30, 2010. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

54.       Discussion and possible action to approve the Oklahoma County Flexible Benefit Plan Summary Plan Description document.  Agreement shall begin on July 1, 2009, and end on June 30, 2010.  This document was approved by the Oklahoma County Budget Board on June 18, 2009.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

55.       Discussion and possible action to approve Contract for Professional Service with Crawford and Associates, P.C. CPA for Internal Audit Service, General Accounting, Internal Control Advisory Assistance, Annual Financial State Review and Analysis. Agreement shall begin on July 1, 2009, and end on June 30, 2010.  Fees for these services will be billed at Contractor’s standard hourly rate of $200.00, based on actual hours of work.  Total fees for services rendered shall not exceed the amount of $5,000.00 for the term of this agreement. Requisition No. 10909367 has been issued to Crawford & Associates in the amount of $5,000.00 from General/County Clerk/ Professional Services Other (1001/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

56.       Discussion and possible action regarding the 2009 Plan Performance Analysis and the approval of the 2009-2010 Administrative Services Contract Renewal with Exhibit A, Exhibit A-1 –Utilization Management Services Mutual Assurance Advantage, Exhibit B, Exhibit C and Exhibit D- Business Associate Agreement between Mutual Assurance Administrator’s, Inc. (MAA) and the County of Oklahoma County.  This contract shall begin on July 1, 2009, and end on June 30, 2010  Requisition No. 10910019 has been issued to Mutual Assurance Administrators, Inc. in the amount of $ 100,000.00 from Employee Benefits Fund 4010 (12010) contingent upon encumbrance of funds. This item was approved at the June 18, 2009 Budget Board of Oklahoma County. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by John Jacobsen, Assistant District Attorney.

 

57.       Discussion and possible action to approve the Cafeteria Plan Service Agreement between Mutual Assurance Administrators, Inc. and the County of Oklahoma County, Agreement shall begin on July 1, 2009, and end on June 30, 2010.  Oklahoma County will pay Administration Fee of $4.00 per month, per participant who elects coverage under the Medical Reimbursement Plan or the Dependent Care Assistance Plan and $7.00 per participant per month for those participants who elect coverage under both the Medical Reimbursement Plan and the Dependent Care Assistance Plan with a minimum monthly Administrative Fee of $250.00. Requisition No. 10909864 has been issued to Mutual Assurance Administrators, Inc. in the amount of $4,752.00 from Employee Benefits Fund (4010) contingent upon encumbrance of funds. This item was approved at the June 18, 2009 Budget Board of Oklahoma County. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

58.       Discussion and possible action to choose Oklahoma County’s Stop Loss carrier for the 2009-2010 fiscal year. This item was approved at the June 18, 2009 Budget Board of Oklahoma County. Requested by Carolynn Caudill, County Clerk.  (Document Received)

 

59.       Discussion and possible action to approve the Amendment to the Payor Services Agreement between First Health Group Corp. (“First Health”) and Board of County Commissioners, effective July 1, 2009. This item was approved at the June 18, 2009 Budget Board of Oklahoma County. Requested by Carolynn Caudill, County Clerk and Secretary to the Board of County Commissioners and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Purchasing

 

60.       Discussion and possible action to approve Modification #1 and #2 of Contract CW09038-Paint Contractor Services, Award Number 048-08 approved July 30, 2008.  The ITB was issued as a one (1) year contract with four (4), one (1) year options. The award document did not reflect the option years.  Requested by Jane Gaston, Purchasing Director.  (Document Received)

 

61.       Discussion and possible action to approve ITB CW 10024-1 Highway Construction Service Contracts with Mike Anderson dba Anderson Striping, Schwarz Paving Company Inc., Markwell Paving Company, Roadsafe Traffic Systems, Action Safety Supply Company, Atlas Paving Company and Wood & Sons Paving, Inc. to cover contract performance period July 1, 2009 to December 31, 2009. Award/Resolution #31-09.  Requested by Jane Gaston, Purchasing Director.  (Document Received)

Oklahoma County Sheriff

 

62.       Discussion and possible action for approval of fiscal year 2009-2010 Memorandum of Understanding between the Oklahoma County Sheriff’s Office (OSCO) and Millwood Public Schools  for the provision of two (2) school resource officers.  The assignment of the deputies from OCSO shall begin August 17, 2009, and end at the close of school business on May 24, 2010.  Millwood Public Schools agrees to reimburse OCSO from the period of August 17, 2009, until May 24, 2010, for the salary and benefits of the assigned deputies.  One hundred and seventy-five (175) school days billed for each deputy.  OCSO will be reimbursed at a rate of $209.04 per day, for first deputy for a total of $36,582.00 and $192.46 for the second deputy for a total of $33,680.50.  Will adjust month and amount according to placement at school and attendance.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

63.       Discussion and possible action for approval of a Memorandum of Understanding for FY 2009-2010 between Deer Creek Public Schools and the Oklahoma County Sheriff’s Office for the provision of two (2) School Resource Officers. Deer Creek Public Schools agrees to reimburse the OCSO for the salary and benefits of the assigned Deputies form the period of August 18, 2009 until May 25, 2010. One hundred and seventy-five (175) school days billed for each deputy.  OCSO will be reimbursed at a rate of $192.46 per day, for first deputy for a total of $33,680.50 and $210.15 for the second deputy for a total of $36,776.25.  Will adjust month and amount according to placement at school and attendance. Requested by John Whetsel, County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

64.       Discussion and possible action for approval of fiscal year 2009-2010 Memorandum of Understanding between the Oklahoma County Sheriff’s Office (OSCO) and Jones Public Schools  for the provision of one school resource officer.  The assignment of the deputy from OCSO shall begin August 10, 2009, and end at the close of school business on May 20, 2010.  Jones Public Schools agrees to reimburse OCSO from the period of August 10, 2009, until May 20, 2010, for the salary and benefits of the assigned deputy.  One hundred and seventy-five (175) school days billed for each deputy.  OCSO will be reimbursed at a rate of $196.94 per day, for the deputy for a total of $34,464.50.  Will adjust month and amount according to placement at school and attendance.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

65.       Discussion and possible action for approval of FY 2009-2010 Memorandum of Understanding between Oklahoma County Sheriff’s Office (OCSO) and Independent School District No. 12 for the provision of one School Resource Officer.  The assignment of the deputy from the OCSO will commence on August 13, 2009, and will terminate at the close of school business on May 31, 2009.  Independent School District No. 12 agrees to reimburse the OCSO from the period of August 13, 2009, until May 31, 2010, for the salary assigned deputy. 180 school days billed at $194.71 for a total of $35,047.80. Will adjust month and amount according to placement at school and attendance. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

66.       Discussion and possible action for approval of renewal of Jail Services Agreement between the Town of Valley Brook and Oklahoma County for the boarding of municipal prisoners.  The Town of Valley Brook agrees to pay a rate of $41.91 per prisoner per day.  This agreement shall begin on July 1, 2009, and end on June 30, 2010.  Requested by John Whetsel, County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

67.       Discussion and possible action for approval of renewal of Jail Services Agreement between the City of Nichols Hills and Oklahoma County for the boarding of municipal prisoners.  The City of Nichols Hills agrees to pay a rate of $41.91 per prisoner per day.  This agreement shall begin on July 1, 2009, and end on June 30, 2010.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

68.       Discussion and possible action for approval of FY 2009-2010 Standard Maintenance Contract renewal between Bio-Key International and the Oklahoma County Sheriff’s Office for annual maintenance and service for Packet Cluster Software. Agreement shall begin on July 1, 2009 and terminate on June 30, 2010.  Requisition No. 10909124 in the amount of $12,038.16 has been issued to BIO-Key International, Inc. from Sheriff Service Fee/Sheriff/Telecommunication-Vendor Maint (1160/5100/54159), contingent upon the encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

69.       Discussion and possible action to approve Contract Renewal between the Sheriff’s Office and Francotyp-Postalia Inc. for FPT-1000 Postage Meter, FP 5li Postage Scale and envelope moistener-stand-catch tray.  Agreement shall begin July 1, 2009, and end June 30, 2010.  Requisition No. 10909125 has been issued to Francotyp-Postalia Inc. in the amount of $359.40 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Equipment-Other (1161/5110/54109), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

70.       Discussion and possible action to approve Contract Renewal between the Sheriff’s Office and MSC Technologies for annual maintenance agreement for Best Power UPS System in computer room of Detention Center Serial No. FD10K05189.  Agreement shall begin July 1, 2009, and end June 30, 2010. Requisition No. 10909126 has been issued to MSC Technologies Inc. in the amount of $2,172.00 from Sheriff Service Fee/Sheriff/Equipment-Vendors Maint. (1160/5100/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

71.       Discussion and possible action to approve a Renewal Contract between Oklahoma County and Smith’s Detection for annual maintenance agreement for x-ray machine.  Agreement shall begin on July 1, 2009 and terminate on June 30, 2010.  Requisition No. 10909127 has been issued to Smiths Detection Inc. in the amount of $22,393.00 from Sheriff Service Fee/Court Security/Equipment-Vendor Maint (1160/5160/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

72.       Discussion and possible action to approve Contract Renewal between the Sheriff’s Office and Utility Data Services for data search locating defendants for outstanding warrants.  Agreement shall begin July 1, 2009, and end June 30, 2010.  Requisition No. 10909190 has been issued to Utility Data Services Inc. in the amount of $6,600.00 from Sheriff Service Fee/Sheriff/Professional Services-Other (1160/5100/54455), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

73.       Discussion and possible action for approval of FY 2009-2010 Contract renewal between the Oklahoma County Sheriff’s Office, and Voice Products, Inc. for annual maintenance and service 24 hours 7 days a week for the Racal/Nice Wordnet Series 2 Recorder with 24 channels and 2 DVD drives with accessories. Agreement shall begin on July 1, 2009 and terminate on June 30, 2010.  Requisition No 10909191 in the amount of $4,844.15 has been issued to Voice Products, Inc. from Sheriff Service Fee/Sheriff/Equipment-Vendors Maint (1160/5100/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

74.       Discussion and possible action to approve Contract renewal between the Sheriff’s Office and US Fleet Tracking Corp. for annual maintenance and service for AVL Server Software.  Agreement shall begin July 1, 2009, and end June 30, 2010.  Requisition No. 10909846 has been issued to Fleet Tracking LLC in the amount of $14,000.00 from Sheriff Service Fee/Sheriff/Telecommunications Svcs (1160/5100/54021), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

75.       Discussion and possible action to approve Contract renewal between the Sheriff’s Office and L-3 Communications annual maintenance agreement for Mobile Vision In-Car Video Systems and Backend Solution.  Agreement shall begin July 1, 2009, and end June 30, 2010.  Requisition No. 10909843 to L-3 Communications Mobile-Vision Inc. in the amount of $13,469.90 from Sheriff Service Fee/Sheriff/Equipment-Vendors. (1160/5100/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

76.       Discussion and possible action to approve a Contract renewal between Oklahoma County and Global Software for annual maintenance agreement for Global mReach AVL Software.  Agreement shall begin on July 1, 2009 and terminate on June 30, 2010.  Requisition No. 10909842 has been issued to Global Software Corporation in the amount of $2,640.00 from Sheriff Service Fee/Sheriff/Telecommunications Svcs (1160/5100/54021), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

77.       Discussion and possible action to approve a Contract between Oklahoma County and Software House International.  Agreement shall begin on July 1, 2009 and terminate on June 30, 2010.  Requisition No. 10909844 has been issued to Software House International in the amount of $2,872.74 from Sheriff Service Fee/Sheriff/DP Equipment-Vendors Maint (1160/5100/54158), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

78.       Discussion and possible action to approve a Contract between Oklahoma County and UniFirst Holdings Inc.  Annual service agreement for fleet shop towel service.  Agreement shall begin on July 1, 2009 and terminate on June 30, 2010.  Requisition No. 10909128 has been issued to UniFirst Holdings LP in the amount of $971.85 from Sheriff Service Fee/Sheriff/Professional Services Other (1160/5100/54456), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

79.       Discussion and possible action for approval of a Contract renewal for FY-2009-2010 between Oklahoma County and Morpho Trak, Inc. for annual maintenance of ILS2 Livescan Fingerprint System. Agreement shall begin on July 1, 2009 and terminate on June 30, 2010.  Requisition No. 10909845 has been issued to Morpho Trak Inc. in the amount of $10,464.43 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Equipment-Other (1161/5110/54109) contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

80.       Discussion and possible action for approval of contract between Oklahoma County and Seisint Inc.  This is a service agreement for Accurint for Law Enforcement Plus with Phones Plus for Five (5) users. Agreement shall begin on July 1, 2009 and terminate on June 30, 2010. Requisition No. 10909123 has been issued to Lexis Nexis/Seisint Inc DBA Accurint in the amount of $9,300.00 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Subscriptions (1161/5110/54030) contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

81.       Discussion and possible action for approval of FY 2009-2010 Contract renewal between the Oklahoma County Sheriff’s Office and Faronics for annual maintenance agreement on Deep Freeze Standard Maintenance Package Subscription renewal for 65 licenses.  Requisition No. 10909863 in the amount of $352.17 has been issued to Faronics Technologies USA, Inc. from Sheriff Service Fee/Sheriff/Computer Equipment-Vendor Maint. (1160/5100/54158), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

82.              Discussion and possible action to approve application to be submitted by the county to the Bulletproof Vests Partnership program under the United States Department of Justice for a grant to pay up to 50% of the cost to purchase 894 bullet proof vests for personnel in the Sheriff’s Office, District Attorneys Office, and Juvenile Center.  The Sheriff’s Office will pay the remaining 50% cost for the number of vests ordered by the Sheriff’s Office. The District Attorneys Office and Juvenile Justice Center will be responsible for the additional cost for their vests. The vest purchases will help improve law enforcement safety. The request will be completed online and will be done by Capt. David Baisden of the Sheriff’s Office.  Requested by John Whetsel, Oklahoma County Sheriff.  (Document Received)

83.       Request for approval for authorization for the Sheriff’s Office to apply to the U.S. Department of Justice, Bureau of Justice Assistance – Encouraging Innovation: Field-Initiated Programs” FY 2009 Competitive grant to fund expansion of the Oklahoma County Sheriff’s Office Statewide Mobile Data Project. Currently there are forty departments on the system and if funded it will allow another fifty five law enforcement agencies on the system. The project creates data interoperability, records sharing, direct communications between every officer on the system. The requested three year funding for mobile data infrastructure and support personnel is $9,781,136.20. The application will be completed online (Grants Management Website) and will be completed by Capt. David Baisden of the Sheriff’s Office  Requested by John Whetsel, Oklahoma County Sheriff.

 

Oklahoma County Treasurer

 

84.       Discussion and possible action to approve Standard Maintenance Contract between Oklahoma County and Standley Systems.  The vendor shall supply the following equipment to the County Savin 9040 Copier, includes all-inclusive maintenance, black and white copies at $0.01 each.  Includes all parts, labor and supplies.  This contract shall begin on July 1, 2009, and end on June 30, 2010.  Requisition No. 10909275 has been issued to Standley Systems Inc, in the amount of $3,400.00 from General/Treasurer/Printing Equipment (1001/1500/55350), contingent upon encumbrance of funds.  Requested by Forrest “Butch” Freeman, County Treasurer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

85.       Discussion and possible action to approve Standard Maintenance Contract between Oklahoma County and Standley Systems.  The vendor shall supply the following equipment to the County Savin 8060 Copier, includes all-inclusive maintenance, black and white copies at $0.01 each.  Includes all parts, labor and supplies.  This contract shall begin on July 1, 2009, and end on June 30, 2010.  Requisition No. 10909274 has been issued to Standley Systems Inc, in the amount of $4,900.00 from Treasurer’s Mortgage Tax Fee Fund/Treasurer/Printing Equipment (1140/1500/55350), contingent upon encumbrance of funds.  Requested by Forrest “Butch” Freeman, County Treasurer., and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

86.       Discussion and possible action to approve Standard Maintenance Contract between Oklahoma County and Sooner Copy Machines.  The vendor shall supply the following equipment to the County Sharp MXM5504 Copier, includes all-inclusive maintenance, black and white copies at $0.01 each, and includes all parts, labor and supplies.  This contract shall begin on July 1, 2009, and end on June 30, 2010.  Requisition No. 10909275 has been issued to Sooner Copy Machines Inc. in the amount of $4,000.00 from Resale Property Budgeted/Treasurer/Printing Equipment (1130/1500/55350), contingent upon encumbrance of funds.  Requested by Forrest “Butch” Freeman, County Treasurer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Training and General Assistance

 

87.              Discussion and possible action to approve agreement between the Board of Oklahoma County Commissioners (on behalf of Oklahoma County Social Services / TGA) and CASA to provide funding for the Court Appointed Special Advocate program. The amount payable under this agreement is not to exceed $100,000.00. The agreement will be effective from July 1, 2009 until July 30, 2010. Requisition No. 10910033 has been issued to CASA of Oklahoma County Inc. in the amount of $100,000.00 from General /Training & General Assistance (1001/6100), contingent upon encumbrance of funds.  Requested by Christi Jernigan, Director, Training & General Assistance.

 

Recurring Agenda Items:

 

88.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

89.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

90.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

91.       Commissioner comments/general remarks:

 

92.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

93.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW10037 – Pagers

 

CW10025-1 – Highway Materials & Supplies-Rebid

 

CW10049 – Drug & B.A. Testing

 

94.       Executive Session for the purpose of discussing the following:

 

            a. Pursuant to Title 25 O.S. § 307.B.4, for confidential communications with Board’s Attorney to discuss possible settlement of Long Quan, Claim TC-2009-010.

 

95.       Action regarding possible settlement of Long Quan, Claim TC-2009-010.

 

96.       Adjourn at __________ until 9:00 a.m., Monday, July 01, 2009.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

                           County Clerk Deputy and Director of Clerks of the Board