BOARD OF COUNTY COMMISSIONERS

Amended

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, July 8, 2009

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Thursday, July 2, 2009.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of July 1, 2009, and July 6, 2009, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through No. 11, are consent items and are routine in nature:

 

5.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $8,600.79 for period ending June 29, 2009, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

6.         Receive canceled checks as follows:  (Document Received)

 

Michael Coburn Check No. 820115151, dated June 30, 2009, in the amount of $108.06.  Check re-issued on June 30, 2009.

 

7.         Receive the following litigation:

 

CJ-2009-5699: Summons, Petition

 

CJ-2009-5815: Notice of Appeal, Summons, Petition

 

CJ-2009-4472: Notice of Pendency of Action

 

CJ-2009-4525: Notice of Pendency of Action

 

CJ-2009-6048: Summons, Petition

 

CJ-2009-5818: Summons, Petition

 

10066-FDIC-Proof of Claim

 

CJ-2009-5835: Summons, Petition

 

TC-2009-033: Tort Claim

 

8.         Discussion and possible action to approve Resolution No. _____ disposing of equipment from the inventory of the Oklahoma County Clerk.  These items are broken or obsolete, and too costly to repair, and have been replaced, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000562, s/n 8Q21FFV6P1RY, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000563, s/n 8Q21FFV691RN, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000564, s/n 8Q21FFV6R02D, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000565, s/n 8Q21FFV6R041, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000566, s/n 8Q21FFV6P1WY, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000567, s/n 8Q21FFV6P1N4, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000568, s/n 8Q21FFV6R02P, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000569, s/n 8Q21FFV6R01D, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000570, s/n 8Q21FFV6R08N, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000571, s/n 8Q21FFV6R08D, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000572, s/n 8Q21FFV6R0CE, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000573, s/n 8Q21FFV6R030, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000574, s/n 8Q21FFV6P1NF, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

One (1) Xena Server Harddrive, Pluggable Ultra 3 SCSI, c/n F236-000575, s/n 8Q21FFV6P201, acquired February 25, 2002, from Compaq Computer Corporation PO Box 17705, Atlanta, Georgia, 30384, for $401.00.

 

9.         Discussion and possible action to approve Resolution No. _____ disposing of equipment from the inventory of the Oklahoma County Clerk.  These items are broken or obsolete, and too costly to repair, and have been replaced, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2.

 

One (1) Areo Black High Back Chair, c/n F102-00289, model no. AS62-D, acquired August 28, 1991, from Sytek Storage Products, 12306 E 60th Tulsa, Oklahoma, 74146, for $263.00.

 

One (1) Executive Maroon & Black Chair, c/n F102-00309, s/n N6130 DS, model no. 262K, acquired August 21, 1995, from Aaron Rents 4600-A South I-35, Oklahoma City, Oklahoma, 73129, for $282.72.

 

One (1) Executive Burgundy Leather Chair, c/n F102-00333, acquired July 1, 1997, from B&M Sales, Oklahoma City, Oklahoma, for $567.24.

 

One (1) Granada High Back Grey Chair, c/n F102-00347, acquired December 3, 1998, from Copelin’s Office Center, 425 West Main, Norman, Oklahoma, 73069, for $256.64.

 

One (1) Granada High Back Grey Chair, c/n F102-00349, acquired December 3, 1998, from Copelin’s Office Center, 425 West Main, Norman, Oklahoma, 73069, for $256.64.

 

One (1) Granada High Back Navy Chair, c/n F102-00352, acquired December 3, 1998, from Copelin’s Office Center, 425 West Main, Norman, Oklahoma, 73069, for $256.40.

 

One (1) Granada Burgundy Chair, c/n F102-00364, acquired March 2, 2000, from an unknown vendor, for $263.86.

 

One (1) Granada High Back Burgundy Chair, c/n F102-00367, acquired July 26, 2000, from Copelin’s Office Center, 425 West Main, Norman, Oklahoma, 73069, for $253.44.

 

One (1) Granada High Back Grey Chair, c/n F102-00369, acquired September 25, 2000, from Copelin’s Office Center, 425 West Main, Norman, Oklahoma, 73069, for $258.56.

 

One (1) Granada Grey Chair, c/n F102-00373, acquired December 10, 2001, from an unknown vendor, for $258.38.

 

One (1) Granada Black Chair, c/n F102-00378, acquired August 27, 2002, from Scott Rice Company, PO Box 662050, Dallas, Texas 75266, for $256.26.

 

One (1) HON Storage Cabinet w/drawer, c/n F109-00054, acquired December 8, 1988, from Thompson Book & Supply, 2627 NE Expressway, Oklahoma City, Oklahoma 73136, for $488.40.

 

One (1) HON Storage Cabinet w/stand, c/n F109-00055, acquired December 8, 1988, from Thompson Book & Supply, 2527 NE Expressway, Oklahoma City, Oklahoma, 73136, for $452.40.

 

One (1) Hutch Dark Wood Shelf, c/n F114-00040, no.735044-UC, acquired January 7, 1997, from B&M Sales Co., 419 NE 29th Street, Oklahoma City, Oklahoma 73152, $339.88.

 

One (1) Simplex Time Clock, c/n F214-00029, s/n 20235, model no. HA2GHJ, acquired October 1, 1985m from Simplex, 4211 N. Barnes, Oklahoma City, Oklahoma, 73112, for $440.00.

 

One (1) Minolta Mars Controller, c/n F217-00018, s/n 1435710, model no. 111052, acquired December 16, 1985, from Mino Micrographics PO Box 10554, El Paso, Texas, 79991, for $3,114.72.

 

One (1) Canon Computerized Control Bar, c/n F217-00022, s/n 4071, acquired July 22, 1986, from Sandord Company, 720 W. Wilshire, Suite 114, Oklahoma City, Oklahoma, for $3,290.00.

 

One (1) Eastman Kodak Reader Printer, c/n F217-00023, s/n 607729, acquired January 29, 1990, from Eastman Kodak, PO Box 651000, Charlotte, North Carolina, 28265, for $16,772.91.

 

One (1) Canon 9000 Fax Machine, c/n F220-00070, s/n CG905 UYG39856, acquired June 17, 1999, from Ikon Office Solutions, Inc., 280 Quadrum Drive Oklahoma City, Oklahoma, 73108, for $1,976.50.

 

One (1) Marantz Professional CD Recorder, c/n F220-00078, s/n MZ000247060287, model no. CDR 300, acquired January 8, 2003, form AVI Systems Inc., 1208 N Chowning, Edmond, Oklahoma, 73034, for $754.00.

 

One (1) Marantz Professional CD Recorder, c/n F220-00079, s/n MZ000247060002, model no. CDR 300, acquired January 8, 2003, form AVI Systems Inc., 1208 N Chowning, Edmond, Oklahoma, 73034, for $754.00.

 

One (1) Marantz Professional CD Recorder, c/n F220-00080, s/n MZ000247060149, model no. CDR 300, acquired January 8, 2003, form AVI Systems Inc., 1208 N Chowning, Edmond, Oklahoma, 73034, for $754.00.

 

One (1) Marantz Professional CD Recorder, c/n F220-00081, s/n MZ000247060021, model no. CDR 300, acquired January 8, 2003, form AVI Systems Inc., 1208 N Chowning, Edmond, Oklahoma, 73034, for $754.00.

 

One (1) Marantz Professional CD Recorder, c/n F220-00082, s/n MZ000247060152, model no. CDR 300, acquired January 8, 2003, form AVI Systems Inc., 1208 N Chowning, Edmond, Oklahoma, 73034, for $754.00.

 

One (1) Telex Dual Cassette Copier, c/n F220-00085, s/n 18358, model no. Replica 3003000583, acquired March 26, 1998, from Fort Audio Video, for $375.00.

 

One (1) GBC Image Maker 2000 Plastic Binder, c/n F230-00001, s/n CJ03740, acquired April 18, 1991, from Thompson Book Store, PO Box 11600 Oklahoma City, Oklahoma, for $269.46.

 

One (1) Versatile Paper Drill Single Spindle, c/n F230-00002, acquired September 16, 1997, from Resourcement International Box 41963, Kansas City, Missouri, for $1,050.00.

 

One (1) Sony Spressa 920 Recordable CD ROM Hardware, c/n F236-00178, model no. TD803541, acquired June 27, 1997, from Pacific East Industries, 4643 W. Detroit Street, Chandler, Arizona, for $492.00.

 

One (1) Hewlett Packard Laser Jet 4V Computer Hardware, c/n F236-00244, s/n JPFH032570, acquired June 19, 1997, from Softmart Inc., Box 7780-3142, Philadelphia, Pennsylvania, for $1,738.98.

 

One (1) Gateway Laptop SIKI 8500LS, c/n F236-00513, acquired June 12, 2001, from Gateway Company, Inc., 1414 Geness Street, Kansas City, Missouri, 64102, for $3,083.00.

 

One (1) Canon Scanner w/Consumable Ink Kits, c/n F236-00578, s/n CC302366, acquired May 6, 2002, from SDF Professional Computers, Inc., 813 S. Evans Street, Green Villee, North Carolina, 27834, for $3,228.65.

 

One (1) Scanner w/ SCSI Cable Kit for Canon & Consumable Kit, c/n F236-00585, s/n CC302651, acquired August 6, 2002, from Business Imaging Systems, 312 Quadrum Drive, Oklahoma City, Oklahoma, 73108, for $3,412.00.

 

One (1) Scanner w/ SCSI Cable Kit for Canon & Consumable Kit, c/n F236-00586, s/n CC302652, acquired August 6, 2002, from Business Imaging Systems, 312 Quadrum Drive, Oklahoma City, Oklahoma, 73108, for $3,412.00.

 

One (1) Scanner w/ SCSI Cable Kit for Canon & Consumable Kit, c/n F236-00589, s/n CC302656, acquired August 6, 2002, from Business Imaging Systems, 312 Quadrum Drive, Oklahoma City, Oklahoma, 73108, for $3,412.00.

 

One (1) Gateway 18”Monitor, c/n F236-00604M, s/n AOD022910263, acquired August 19, 2002, from Gateway Companies, Inc., 610 Gateway Drive, North Sioux City, South Dakota, 57049, for $822.20.

 

One (1) Gateway 700L PC, c/n F236-00619, s/n 0028116809, acquired August 21, 2002, from Gateway Companies, Inc., 610 Gateway Drive, North Sioux City, South Dakota, 57049, for $1,936.00.

 

One (1) Gateway 700L PC, c/n F236-00635, s/n 0028093741, acquired August 19, 2002, from Gateway Companies, Inc., 610 Gateway Drive, North Sioux City, South Dakota, 57049, for $1,936.00.

 

One (1) Gateway 700L PC, c/n F236-00637, s/n 0028093743, acquired August 19, 2002, from Gateway Companies, Inc., 610 Gateway Drive, North Sioux City, South Dakota, 57049, for $1,936.00.

 

One (1) Axiohm Slip Printer, c/n F236-00669, s/n K023900270, acquired February 5, 2003, from Stanley Systems, 2601 NW Expressway, Suite 1100, Oklahoma City, Oklahoma, 73112, for $580.00.

 

One (1) Axiohm Slip Printer, c/n F236-00670, s/n K024400214, acquired February 5, 2003, from Stanley Systems, 2601 NW Expressway, Suite 1100, Oklahoma City, Oklahoma, 73112, for $580.00.

 

One (1) Laser Jet Duplex Input Tray, F236-00681, acquired May 15, 2003, from Mediasoft, Inc., 7510 N. Broadway, Oklahoma City, Oklahoma, 73116, for $871.20.

 

One (1) Axiohm Slip Printer, c/n F236-00730, s/n K0404000086, acquired May 13, 2004, from Stanley Systems, 2601 NW Expressway, Suite 1100, Oklahoma City, Oklahoma, 73112, for $610.00.

 

One (1) Gateway Computer w/Monitor & Speakers, c/n F236-00841, s/n 0020887692, model no. GP7-933, acquired October 22, 2000, from Gateway Company Inc., 610 Gateway Drive, North Sioux City, South Dakota 57049, for $2,675.99.

 

One (1) Gateway Computer, c/n F236-00842, s/n 0025222356, acquired October 22, 2001, from Gateway Company Inc., 610 Gateway Drive, North Sioux City, South Dakota, 57049, for $1,483.59.

 

One (1) GBC Docu Seal Laminator, c/n F241-00003, s/n KEM 6011, acquired October 30, 1998, from Corporate Express, PO Box 71018, Chicago, Illinois, for $283.52.

 

One (1) Handsfree Display Telephone, c/n F603-00054, acquired June 5, 2002, from Midwest Telecom Resellers, Inc., 448 Sovereign Court, St. Louis, Missouri, 63011, for $259.00.

 

10.       Discussion and possible action for approval of Transfer of Inventory Receipt No. T-11-09, transferring inventory from County Clerk to District Attorney.  Requested by Carolynn Caudill, County Clerk.  (Document Received)

 

One (1) Shaw Walker Walnut File Cabinet, c/n F104-00114, acquired July 3, 1978, from Southwestern Stationary, Oklahoma City, Oklahoma, 73152, for $384.75.

 

One (1) Steelcase Grey Desk, c/n F105-00044, model no. 15025, acquired January 1, 1961, from Bill Doyle, 706 NW 2nd Oklahoma City, Oklahoma, for $264.75.

 

One (1) Lepold Brown Walnut Desk, c/n F105-00049, acquired February 12, 1968, from an unknown vendor, for $430.00.

 

One (1) Capitol Walnut Desk , c/n F105-00112, acquired November 6, 1989, from B&M Sales PO Box 53128, Oklahoma City, Oklahoma, 73152, for $416.10.

 

11.       Discussion and possible action for approval of Transfer of Inventory Receipt No. T-14-09, transferring inventory from County Clerk to Purchasing.  Requested by Carolynn Caudill, County Clerk.  (Document Received)

 

One (1) Gateway 18” Monitor, old c/n F236-00614M, new c/n P236-00026, s/n MUL8006A0027805, acquired August 19, 2002 from Gateway Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for $819.60.

 

One (1) Gateway Computer 700X PC, old c/n F236-00614, new c/n P236-00027, s/n 0028094950, acquired August 19, 2002 from Gateway Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for $1,259.40.

 

One (1) Dell Optiplex Micro Tower Computer, old c/n F236-00821, new P236-00025, acquired February 2, 2006, from Dell Inc., Marketing, One Dell Way Bldg. 8, Round Rock, Texas, 78682, for $862.09.

 

End of Consent Docket

 

12.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW10049 – Drug & Blood Alcohol Testing

 

CW10018 – Inmate Telephone Services

District No. 1

 

13.       Discussion and possible action to approve Engineering Claim from Cobb Engineering, Inc. to ODOT for County Bridge and Road Improvement Fund (CBRIF) for Oklahoma County Project 1-2005-H Bridge and approaches over Smith Creek 0.8 miles East of Triple X on 150th Street, Geotechnical Investigation.  This claim is for the amount of $6,985.72.  Requested by Willa Johnson, Commissioner, District No. 1.  (Document Received)

 

District No. 2

 

14.       Discussion and possible action for approval of Mutual Cooperation Agreement between Bethany Public Schools, Independent School District No. I-088 of Oklahoma County, Oklahoma, and the Board of County Commissioners of Oklahoma County, to assist the school district with parking areas, playgrounds, athletic fields, access roads, drainage areas, and other areas within the exclusive control of ownership of the school district.  This agreement shall begin on July 1, 2009, and end on June 30, 2010.  Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

15.       Discussion and possible action for approval of Agreement between Bethany Public Schools, Independent School District No. I-088 and the Board of County Commissioners, to construct a parking lot addition, construction management, and allowing equipment, labor and supplies at the County’s disposal on property owned by Bethany Public Schools and to reimburse for expenses upon development and agreement. This agreement shall begin upon approval, and continue through December 31, 2009.  Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 3

 

16.       Discussion and possible action regarding Resolution No .______ to establish 9-1-1 service fee for the calendar year 2010 to be collected through traditional landline telephone bills, pursuant to the Nine-One-One Emergency Act, 63 O.S., 1987, Section 2811 et seq., as amended.  Requested by Ray Vaughn, Chairman (Document Received)

 

Board of County Commissioners

 

17.       Discussion and possible action to approve renewal of the District Court Support Services Agreement between the Board of County Commissioners (BOCC) and the Seventh Judicial District Court of Oklahoma (District Court) for a cellular telephone and reserved parking space provided by the BOCC in support of the District Court for the term July 1, 2009 through June 30, 2010.  Requested by Brad Holt, BOCC Administrator.  (Document Received)

 

Community Sentencing

 

18.       Discussion and possible action for approval of a Lease Agreement between the Board of County Commissioners of Oklahoma County and Sooner Copy Machines, Inc. for Cannon Image Runner 3235 and one Cannon Image Runner 3245 located in the Community Sentencing Department.  Agreement shall commence on July 1, 2009, through June 30, 2010.  Requisition No. 10909442 in the amount of $14,000.00 has been issued to BMI Systems from Community Sentencing Fund/Community Sentencing Council/Leased Equipment (1270/3110/55390), contingent upon encumbrance of funds.  Requested by Ron Lock, Director, Community Sentencing, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Engineering

 

19.       Discussion and possible action for approval of Circuit Engineering District 5 Fund Project Application for District 2 to receive $19,047.00 as its share of CED excess funds.  These funds will be used for emergency repair on Luther Road bridge, CN 179.  This item is requested by Stacey Trumbo, PE, County Engineer.

 

Facilities Management

 

20.       Discussion and possible action for approval of Renewal Lease Agreement between the Oklahoma Public Buildings Authority and Malcolm Hall  Property Company, the following space for lease located at 309 N.W. 13th Oklahoma City, Oklahoma.  The monthly lease amount is $2,500.00 for a total of $30,000.00.  Requisition No, 10908521 has been issued to Malcolm Hall Properties in the amount of $30,000.00 from General Fund/General Government/Building Space (1001/1100/54103), contingent upon encumbrance of funds.  The lease term is July 1, 2009 and ending June 30, 2010.  Requested by Mark Stephens, Director of Operations, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Documents Received)

Juvenile Bureau

 

21.       Discussion and possible action to approve the Memorandum of Understanding between the Oklahoma County Juvenile Bureau and CASA of Oklahoma County.  The Juvenile Bureau shall provide adequate office space which consist of 3,328 sq ft of space @ $9.70 per sq ft ($32,281.60/market value), telecommunications, network access and technical support for such.  This agreement shall commence July 1, 2009, and shall terminate June 30, 2010.  Requested by Lawrence E. Hicks, Director, Juvenile Bureau and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Clerk

 

22.       Discussion and possible action to approve American Cadastre, LLC (AmCad), a contract consultant, to have virtual private network VPN access remote access to Oklahoma County’s network (LAN) and the County Clerk’s server “ccimage” to assist the Clerk’s office with converting from the current ROD and UCC software to the new AmCad ROD and UCC software.  AmCad will need passwords and full access to production, development and test environment.  Requested by Carolynn Caudill, County Clerk. (Document Received)

 

Oklahoma County Purchasing

 

23.       Discussion and possible action to approve Modification No. 2 of CW08072, extension of the Ceridian Employees Assistance Program, previously approved by the Board of County Commissioners on March 12, 2008.  Modification No. 1 approved June 11, 2008.  There are two (2) option years remaining.  Requested by Jane Gaston, Director of Purchasing, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Sheriff

 

24.       Discussion and possible action to approve FY 2009-2010 Contract Renewal between Oklahoma County and Addtronics for an annual maintenance agreement for Data Card CP180ID Printer.  Requisition No. 10910084 has been issued to CW Cook Inc. dba Addtronics Business Systems in the amount of $2,335.00 from Sheriff Service Fee/Courthouse Security/Equipment-Vendors Maint (1160/5160/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

25.       Discussion and possible action for approval of a Contract Renewal for FY-2009-2010 of the Jail Services  Agreement between the City of Bethany and Oklahoma County for the boarding of municipal prisoners.  The City of Bethany agrees to pay the County a rate of $41.91 per prisoner per day.  This agreement shall commence July 1, 2009, and shall terminate June 30, 2010.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

26.       Discussion and possible action for approval of a Contract Renewal for FY-2009-2010 of the Jail Services Agreement between the City of Choctaw and Oklahoma County for the boarding of municipal prisoners.  The City of Choctaw agrees to pay the County a rate of $41.91 per prisoner per day.  This agreement shall commence July 1, 2009, and shall terminate June 30, 2010.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

27.       Discussion and possible action for approval of Renewal of License Agreement between General Growth Management, Inc., and the Board of County Commissioners of Oklahoma County for the operation of the Sheriff substation at Quail Springs Mall, which will be open to the public all mall hours seven days per week.  The Oklahoma County Sheriff’s Office shall provide the following services:  criminal record checks, processing paperwork, property damage reports, fingerprinting, and distribution of crime prevention materials.  This agreement shall begin on July 1, 2009, and end on June 30, 2010.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

28.       Discussion and possible action to approve Contract Renewal between the Sheriff’s Office and Department of Public Safety for CAD Interface for MobileCop Services.  Agreement shall begin July 1, 2009, and end June 30, 2010.  Requisition No. 10910329 has been issued to Oklahoma Department of Public Safety in the amount of $300.00 from Sheriff Service Fee/Sheriff/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

29.       Discussion and possible action to approve Contract Renewal between the Sheriff’s Office and MSC Technologies for annual maintenance agreement for APC 40 KW Symmerta PX Uninterruptible power supply, serial #PD0615240269.  Agreement shall begin July 1, 2009, and end June 30, 2010.Requisition No. 10910397 has been issued to MSC Technologies Inc. in the amount of $2,839.00 from Sheriff Service Fee/Sheriff/Equipment-Vendors Maint. (1160/5100/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

30.       Discussion and possible action to approve Contract Renewal between the Sheriff’s Office and Department of Public Safety for annual maintenance agreement on OLETS software, maintenance, and upgrades. Agreement shall begin July 1, 2009, and end June 30, 2010.  Requisition No. 10910328 has been issued to Department of Public Safety Oklahoma in the amount of $13,800.00 from Prisoner Boarding Fee Fund/Prisoner Boarding Fee/Sheriff/Equipment Other (1161/5110/54109), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

31.       Discussion and possible action to approve Contract Renewal between the Sheriff’s Office and RB Akins for annual maintenance agreement on Liebert Equipment at the Detention Center.  Agreement shall begin July 1, 2009, and end June 30, 2010.  Requisition No.10910435 has been issued to RB Akins Company for the amount of $2,056.00 from Sheriff Special Revenue Fund/Facility Maintenance/Equipment-Vendors Maint. (1161/5108/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

32.       Discussion and possible action for approval of FY 2009-2010 Renewal Contract between the Board of County Commissioners on behalf of the Oklahoma County Sheriff’s office and Lexis-Nexis, a division of Reed Elsevier, Inc. for Law Database Access, Oklahoma Enhanced with Full Shepard for two users.  Contract shall commence on July 1, 2009, through June 30, 2010.  Requisition No. 10910437 in the amount of $3,048.00 has been issued to Lexis-Nexis, a Division of Reed Elsevier Inc. from Special Revenue Fund/Prisoner Boarding/Subscriptions (1161/5110/54030), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

33.       Discussion and possible action for approval of FY 2009-2010 Contract Renewal for the Jail Services Agreement between the City of Warr Acres and Oklahoma County for the boarding of municipal prisoners.  City of Warr Acres agrees to pay the County a rate of $41.91 per prisoner per day. This agreement shall commence on July 1, 2009, and terminate on June 30, 2010. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Social Services

 

34.       Discussion and possible action to approve the non-financial agreement between AZ&Me and the Board of County Commissioners (on behalf of Oklahoma County Social Services/TGA).  AZ&Me is a major pharmaceutical company offering this program to pharmacies servicing the low income population.  This agreement is the result of a lengthy application and review process and will allow the Oklahoma County Pharmacy to receive certain medications at no charge for indigent clients.  Requested by Christie Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

35.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

36.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

37.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

38.       Commissioner comments/general remarks:

 

39.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

40.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

           

            10909262 – Inmate Food Service

 

41.       Executive Session for the purpose of discussing the following:

 

            a. Pursuant to 25 O.S. 2001 § 307.B.1, discussion regarding employment, appointment, promotion demotion, disciplining or resignation of MIS Director.

 

            b. Pursuant to 25 O.S. 2001 § 307.B.1, discussion regarding employment, appointment, promotion demotion, disciplining or resignation of Court Services Director.

 

42.       Action regarding employment, appointment, promotion demotion, disciplining or resignation of MIS Director.

 

43.       Action regarding employment, appointment, promotion demotion, disciplining or resignation of Court Services Director.

 

44.       Adjourn at __________ until 9:00 a.m., Wednesday, July 15, 2009.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

County Clerk Deputy and Director of Clerks of the Board