BOARD OF
Wednesday, July 15, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 10, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of July
8, 2009, prepared by the
5. Discussion and
possible action to approve Resolution
No. _________ appointing Mr. Mike Vorel to serve on the Oklahoma County
Planning Commission, representing Oklahoma County District No. 1. Requested by Willa Johnson,
The
following items, No. 6 through No. 11, are consent items and are routine in
nature:
6. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $28,499.47 for period ending July 7, 2009, pending notification of
encumbrance to
7. Approve
Employee
Benefit Trust Warrant No. 472383 through 473679 for
8. Receive the following litigation:
Case No. CJ-2009-5121: Amended Notice to Defendants of Plaintiffs Application
Case No. CJ-2009-5832: Plaintiffs Original Petition, Nature of Claim
Case No. 09-10235 (BLS) Chapter 11 Bankruptcy
Case No. 06-12867 –TMW Bankruptcy
Case No. CA No. 5:06 –CV-00887-C: Union Pacific Railroad Company Fifth Amended Third Party Complaint
Case No. CIV-09-497-R Summons in a Civil Action (6)
Case No. CJ-2008-7310: Summons, First Amended Petition
Case No. CIV-05-550 HE: Summons in a Civil Action
TC 2009-034Tort Claim
TC 2009-35 Tort Claim
9. Receive canceled checks as follows: (Document Received)
Sandra Perez Delgado Check No. 820115708, dated March 02, 2009, in the amount of $795.06. Check will be re-issued.
10. Discussion and
possible action for approval of Resolution
No. _____ designating Kelly Young as Requisitioning Officer for the
Oklahoma County Clerk’s Office replacing DeAnn Lehenbauer. Requested by Carolynn Caudill,
11. Receive Monthly Report of Fees for the month of June 2009: (Document Received)
Juvenile Bureau $275,394.81
End
of Consent Docket
District No. 3
12. Discussion
and possible action authorizing Chair’s signature on voting
credentials for the election of Second Vice-President of the National
Association of County Officials. The
election will be held during NACo’s 2009 Annual Conference scheduled for July
24-28, 2009, in
13. Discussion
and possible action for approval of the Mutual
Agreement between
14. Discussion and possible action to appoint a statutorily allotted member of the Review Committee to the proposed Harrah Tax Increment District Project. The committee member may be a member of the governing body of the County or any other individual designated to represent its interests. Requested by Ray Vaughn, Commissioner, District No. 3. (Document Received)
Engineering
15.
Discussion and possible action for acceptance of an Easement
granted by the Department of the Air Force to
PARCEL NO. 1
A tract of land in the W1/2W1/2 of Section 16, T 11 N, R. 2 W, Oklahoma County, Oklahoma, more particularly described as: Beginning at a point 62.90 feet South and 33.00 feet East of the northwest corner of said Section 16; thence N 89° 49’ 00” E, 10.00 feet; thence South, parallel to the west line of said Section 16, a distance of 5,367.10 feet; thence S 89° 46’ 30” W, 10.00 feet; thence North, parallel to the west line of said Section 16, a distance of 5,367.10 feet, more or less, to the Point of Beginning.
Also, Beginning at a point 404.37 feet South and 43.00 feet East of the northwest corner of the SW1/4 of said Section 16; thence East, 17.00 feet; thence North, parallel to the west line of said Section 16, a distance of 1,582.00 feet; thence West, 17.00 feet; thence South, parallel to the west line of said Section 16, a distance of 1,582.00 feet, more or less, to the Point of Beginning. Containing 1.85 acres, more or less.
PARCEL NO. 2
A tract of land in the N1/2N1/2NW1/4NW1/4NW1/4 of Section 16, T 11 N, R 2 W, Oklahoma County, Oklahoma, more particularly described as: Beginning at a point 62.90 feet South and 43.00 feet East of the northwest corner of said Section 16; thence N 89° 49’ 00” E, 300.00 feet; thence due South, 10.00 feet; thence S 89° 49’ 00” W, 300.00 feet; thence due North, 10.00 feet, more or less, to the point of beginning. Containing 0.07 acre, more or less.
PARCEL NO. 3
A tract of land in the NW1/4 of Section 21, T 11 N, R 2 W, Oklahoma County, Oklahoma, more particularly described as: Beginning at the Northwest corner of said NW1/4; thence N 89° 42’ 58” E, a distance of 33.00 feet to the point of beginning; thence N 89° 42’ 58” E, a distance of 47.00 feet; thence S 00° 12’ 06” E, a distance of 1413.00 feet; thence S 89° 42’ 58” W, a distance of 47.00 feet; thence N00° 12’ 06” W, a distance of 1413.00 feet, more or less, to the point of beginning. Containing 1.53 acre, more or less.
Requested by Stacey
Trumbo, PE,
16. Discussion
and possible action to approve Engineering
Claim from EST, Inc. to ODOT for County Bridge and Road Improvement Fund
(CBRIF) for Oklahoma County 1-2007-D-BR, BRO-155D-(638)CO, bridge and
approaches on NE 234th over Chisholm Creek, 0.1 mile Western in
District No. 3 for Plan-In-Hand Plans.
This claim is for the amount of $17,550.00 from CBRI funds. Requested by Stacey
Trumbo, PE,
Emergency
Management
17. Discussion and possible action to approve Fire Equipment Agreements for Fiscal Year 09-10 with Hickory Hills Fire District, Deer Creek Fire District, City of Choctaw, City of Spencer, City of Nicoma Park, Newalla Fire Department, Town of Forest Park, City of Warr Acres, City of Nichols Hills and the Board of County Commissioners. These agreements shall begin on July 1, 2009, and end on June 30, 2010. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
18. Discussion and possible action for
approval of renewal of the
Letter of Agreement between the Supreme Court of Oklahoma and
19. Discussion
and possible action for approval of renewal of the Letter
of Agreement between the District Attorneys Council and the Oklahoma County
Board of
20. Discussion
and possible action for approval of renewal of the Letter
of Agreement between New Cingular Wireless PCS, LLC and
21. Discussion
and possible action for approval of renewal of the Letter
of Agreement between T-Mobile Central, LLC and
Environmental
Health and Safety
22. Discussion and possible action for approval of renewal of the Excess Worker’s Compensation Policy in the amount of $88,453.00. Policy dates are effective July 1, 2009, through June 30, 2010. The policy is issued by Midwest Employers Casualty Company. Requisition No. 10910401 in the amount of $100,000.00 has been issued to the Beckman Company from Workers’ Compensation/Premiums-Other Ins (4020/001/54020), contingent upon encumbrance of funds. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety. (Document Received)
23. Discussion and possible action for approval of the following renewal of insurance policies and payment of premiums:
Employee Dishonesty $2,071.00 Travelers
Treasurer Bond $1,125.00 Employers Mutual Casualty Company
Boiler
and Equipment $11,332.00
Equipment Rental $500.00 Travelers
Property Insurance $132,386.00 Travelers
Radio Towers/Transmitting Equipment $2,500.00 Travelers
Total $150,054.00
These policies
are supplied by The Beckman Company of
Facilities
Management
24. Discussion and possible action for approval of renewal Lease Agreement for one Savin 4035 ESP Copier in the Facilities Management Department to cover contract performance period July 1, 2009, through June 30, 2010. Requisition No. 11000427 in the amount of $3,096.00 has been issued to Standley Corporation from General Fund/Facilities Management/Leased Equipment (1001/2801/55390), contingent upon encumbrance of funds. Requested by Mark Stephens, Director, Facilities Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Juvenile
Bureau
25. Discussion and possible action for approval of contract renewal for Alternatives to Detention/Transportation between the Oklahoma County Board of County Commissioners and the Office of Juvenile Affairs for FY 2010. Contract renewal will be effective July 1, 2009, through June 30, 2010. Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
MIS
26. Discussion and possible action to approve a Portable Computer Equipment Policy. This policy applies to all departments, employees, and contracts subject to the administrative direction of the Board of County Commissioners. Requested by Brad Holt, Interim MIS Director. (Document Received)
27. Discussion and possible action for approval of Storage Space Agreement between Oklahoma County Assessor and GET Imaging, for lease of storage space located at one or more of GET Imaging’s storage facilities, including without limitation, the facilities currently located at 13431 North Broadway, Oklahoma City, Oklahoma, 401 West 33rd Street, Edmond, Oklahoma, and 3905 NW 36th Street, Oklahoma City, Oklahoma. This agreement shall begin on July 1, 2009, and end on June 30, 2010. Requisition No. 11000098 has been issued to GET Imaging, Inc. in the amount of $6,000.00 from General Fund/Assessor Regular/Services Other (1001/1300/54456), contingent upon encumbrance of funds. Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
28. Discussion
and possible action for approval of renewal
of Fiscal Year 2009-2010 Managed Co-Location and Development Services Agreement
between Latitude Geographics Group, Ltd., and Oklahoma County to provide
services for ongoing deployment of Internet mapping system.
29. Discussion and possible action for approval of Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff’s Department and Pinnacle Public Services, LLC, to provide Inmate Telephone Services. This agreement shall begin on July 9, 2009 and end June 30, 2010. There is an option to renew for 4 (four) additional one year periods. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
30. Discussion and possible action for approval of Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff’s Department and Armor Correctional Health Services, Inc., to provide Inmate Medical Services. This agreement shall begin on August 13th, 2009 and end June 30, 2010. There is an option to renew for 2 (two) additional one year periods. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
31. Discussion
and possible action for approval of a contract
renewal for FY-2009-2010 of the Jail Services Agreement between the Town of Forest Park and
Oklahoma County for the boarding of municipal prisoners. The Town of
32. Discussion
and possible action for approval of a contract
renewal for FY-2009-2010 of the Jail Services
Agreement between the Town of Arcadia and Oklahoma County for the
boarding of municipal prisoners. The
Town of
33. Discussion
and possible action for approval of a contract
renewal for FY-2009-2010 of the Jail Services
Agreement between the City of Edmond and Oklahoma County for the
boarding of municipal prisoners. The
City of
Recurring
Agenda Items:
34. Approve
all claims,
list available for inspection in the office of the
35. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
36. Discussion
and possible action to receive Concept Presentation by Frankfurt-Short-Bruza of
the
37. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
38. Commissioner comments/general remarks:
39. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
40. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
10910264 – Warehouse Lease
41. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. § 307(B)(4) for Confidential Communications with Board’s Attorney discussion and possible action concerning pending claim by Union Pacific Railroad regarding Fifth Amended Third-Party Complaint concerning Double Eagle Site located at 1900 NE First Street in Oklahoma City, Oklahoma County, State of Oklahoma, connected with United States of America and the State of Oklahoma v. Union Pacific Railroad, 06-CIV-887-C, United States District Court for the Western District of Oklahoma
42. Action regarding pending claim by Union Pacific Railroad regarding Fifth Amended Third-Party Complaint concerning Double Eagle Site located at 1900 NE First Street in Oklahoma City, Oklahoma County, State of Oklahoma, connected with United States of America and the State of Oklahoma v. Union Pacific Railroad, 06-CIV-887-C, United States District Court for the Western District of Oklahoma
43. Adjourn at __________ until 9:00 a.m., Wednesday, July 22, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board