BOARD OF
Wednesday, July 22, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 17, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of July 15, 2009, prepared by the
5. Discussion and
possible action to approve Resolution
No. _______ recognizing Choctaw Student Kirsten Paschal for outstanding
volunteer service and her efforts in serving the community and families of
6. Discussion
and possible action to adopt Resolution
No. _____ reappointing Mr. Ralph Bullard to the Metropolitan Library
Commission to serve a term expiring July 31, 2012. Requested by Ray Vaughn,
The
following items, No. 7 through 12, are consent items and are routine in nature:
7. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $17,535.77 for period ending July 14, 2009, pending notification of
encumbrance to
8. Approve
Employee
Benefit Trust Warrant No. 473680 through 474223 for
9. Receive Monthly Report of Fees for the month of June 2009: (Documents Received)
General Fund $ 388,068.53
Clerk Lien Fee Fund $ 8,695.32
UCC Central Filing Fund $ 74,443.04
Records Preservation Fund $ 81,495.00
OK Tax Comm. % of Doc Stamps $ 255,363.72
Mechanic Liens/Investments $ 23,653.91
Refunds $ 832.52
Total $ 832,552.04
Sheriff Fees $150,827.52
Law Library Fees $ 42,453.58
Revolving Fund Fees $ 64,108.79
Drug Court User Fees $ 4,284.58
Comm/Culvert Pipe Sales Fund 8206 $ 863.06
Total
$ 863.06
County Assessor $ 2,805.00
Planning Commission Fee Fund Report $ 22,983.15
Planning Commission Inspection Fee Fund $ 26,564.31
Election Board $ 2,227.92
10. Receive Depository
Fund Accounts Summary for the month of June 2009. Requested by Forrest “Butch”
12. Receive the following litigation:
CJ-2009-6277: Petition
CJ-2009-896: Summons, Answer
to Plaintiffs Petition as Amended and Counterclaims Cross Claims, and third
Party Petition
CJ-2009-6323: Summons, Petition
CJ-2009-840 First Amended
Petition for Breach of Contract and to Foreclose Mechanics Lien
Case No. 09-11617:
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
10910264 – Warehouse Space Lease
District
No. 2
14. Discussion and possible action to
approve an Interlocal
Cooperation Agreement between the Board of Oklahoma County Commissioners
and The City of Oklahoma City for CRS-Emulsion Oil for street repair. Agreement
shall begin on July 1, 2009, and end on June 30, 2010. Requested by Brian Maughan,
15. Discussion
and possible action to approve a Mutual
Cooperation Agreement between the Board of Oklahoma County Commissioners
and The City of Bethany. Agreement shall begin on July 1, 2009, and end on June
30, 2010. Requested by Brian Maughan,
District No. 3
16. Discussion
and possible action to approve authorization of Chairman’s
signature on a contract between the Oklahoma State Auditor and Inspector’s
Office and Oklahoma County for services regarding the audit of financial
statements of governmental activities, each major fund, and the aggregate
remaining fund, information, comprising the basic financial statements of
Oklahoma County, as of and for the year ending June 30, 2009. Requested by Ray Vaughn,
Engineering
17. Discussion
and possible action for approval of Resolution
No. __________ and Project Agreement between Oklahoma County and Oklahoma
Department of Transportation for resurfacing Luther Road from Sorghum Mill Road
(234th) to Danforth Road (192nd) to let ODOT bid and
oversee the project. Plans were provided
by the Oklahoma County Engineering Department and funds shall be provided from
STP-Stimulus (416) AG, a one time funding source. Requested by Stacey Trumbo, PE,
18. Discussion
and possible action for approval of Engineering
Claim from Cobb Engineering Company to ODOT for County Bridge and Road
Improvement Fund (CBRIF) for Oklahoma County 1-2005-HBR, BRO-155D-(690) CO,
bridge and approaches 0.8 miles East of Triple X on 150th Street
over Smith Creek, District No. 1 for Preliminary Plans. This claim is for the amount of $7,464.00
from CBRI Funds. Requested by Stacey
Trumbo, PE,
Facilities
Management
19. Discussion and possible action for approval of lease agreement between Board of County Commissioners and Department of Rehabilitation Services, Division of Visual Services for space in Oklahoma County Courthouse, 321 Park Avenue; Oklahoma County Annex Building, 320 Robert S Kerr; Oklahoma County Jail, 201 N. Shartel; Juvenile Justice Center, 5909 N. Classen; Oklahoma County Lincoln Property, 4201 N Lincoln; Oklahoma County District No. 2, 7105 S.E. Anderson Road. Agreement shall begin July 1, 2009, and end June 30, 2010. Requested by Mark Stephens, Property Manager, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
20. Discussion and possible action for approval of Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff’s Department and Pinnacle Public Services, LLC, to provide Inmate Telephone Services. This agreement shall begin on July 9, 2009 and end June 30, 2010. There is an option to renew for 4 (four) additional one year periods. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
21. Discussion and possible action for approval of Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff’s Department and Armor Correctional Health Services, Inc., to provide Inmate Medical Services. This agreement shall begin on August 13th, 2009 and end June 30, 2010. There is an option to renew for 2 (two) additional one year periods. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
22. Discussion
and possible action for approval of construction
contract between Downey Contracting, LLC, and
23. Discussion
and possible action for approval of a Contract
Renewal for FY-2009-2010 of Jail Services Agreement between the City of
Nicoma Park and Oklahoma County for the boarding of municipal prisoners. City of
24. Discussion
and possible action for approval of a Contract
Renewal for FY-2009-2010 of Jail Services Agreement between the Town of
Luther and Oklahoma County for the boarding of municipal prisoners. Town of
25. Discussion and possible action to accept an award from the Oklahoma District Attorneys Council “2009 Recovery Act Justice Assistance Grant” for equipment required to meet National Crime Information Center (NCIC) - Criminal Justice Information Sharing (CJIS) who mandated all law enforcement agencies comply with a two form facture authinication method by 12-31-2010. The core infrastructure (MobileCop) supports a fingerprint product integration without an additional cost. The "Futronic Reader" FS-88 device is an certified Federal Information Processing Standards (FIPS) 201 Approved Products List (APL) device. This award will support all computers statewide on our system at a cost of $67,830.00. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
26. Discussion and possible action to accept an award from the Oklahoma District Attorneys Council “2009 Recovery Act Justice Assistance Grant” Oklahoma County Sheriff’s Office implementation NetMotion project. This award will support 100 computers in Sheriff’s Office on our mobile data system at a cost of $28,750.00. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
27. Discussion and possible action to accept an award from the Oklahoma District Attorneys Council “2009 Recovery Act Justice Assistance Grant” Infrastructure Upgrade of Virtual Private Network (VPN) Hardware to Support Mobile Data and Criminal History Exchange Infrastructure. This award is for $14,913.50. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
28. Approve
all claims,
list available for inspection in the office of the
29. Discussion
and possible action to approve Resolution No. __________ approving Blanket
Purchase Orders as submitted by each department, list available for inspection
in the office of the
30. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
31. Commissioner comments/general remarks:
32. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
33. Executive Session for the purpose of discussing the following:
Pursuant to 25 O.S. 2001 § 307.B.1, discussion regarding employment, appointment, promotion demotion, disciplining or resignation of MIS Director.
34. Adjourn at __________ until 9:00 a.m., Wednesday, July 29, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and
Director of Clerks of the Board