BOARD OF
Wednesday, July 29, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 24, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of July 22, 2009, prepared by the
The
following items, No. 5 through No. 9, are consent items and are routine in nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $8,025.48 for period ending July 21, 2009, pending notification of
encumbrance to Donna Lovelace,
6. Approve
Employee
Benefit Trust Warrant No. 474224 through 474836 for
7. Receive Monthly Report of Fees for the month of June 2009: (Documents Received)
County Sheriff $ 1,587,652.17
8. Receive the following litigation:
TC-2009-036: Tort Claim
TC-2009-037: Tort Claim
TC-2009-038: Tort Claim
CJ-2009-5187: Disclaimer of the State of
CJ-2009-6663: Entry of Appearance, Notice to Defendants of Plaintiff’s
Application to Summon and Appoint Commissioners Petition and Application to
Summon and Appoint Commissioners
CJ-2009-5187: Amended Notice
to Defendants of Plaintiff’s Application to Summon and Appoint Commissioners
CJ-2009-6856: Notice of
Hearing of Application for Appointment of a Receiver, Entry of Appearance,
Application for Appointment of a Receiver, Summons
Case No. 06-12867-W-V: Chapter
7 Bankruptcy
9. Approval of Transcript
of Proceedings from the
SAM GRESHAM 06-262-3640; COLLEGE ADDITION; LOTS 5 & 6; BLOCK 005
HIDDEN VALLEY
INVESTMENTS 03-499-2475;
05-155-2950; MILITARY PARK ADDITION; S50FT OF LOTS 17 & 18; BLOCK 016
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions.
Requested by Forrest “Butch” Freeman,
End
of Consent Docket
10. Discussion
and possible action to receive the Audited Financial
Statements as of June 30, 2007 for the Oklahoma County Home Finance Authority
performed by Cole & Reed, P.C., Certified Public Accountants. Requested by Carolynn
District No. 1
11. Discussion and
possible action for the approval of a Resolution
No_________ supporting the Missions of Tinker Air Force Base and the
Recommendations of the Joint Land Use Study (JLUS). Requested by Willa Johnson, Commissioner,
District No. 1, and approved as to form and legality by John Jacobsen,
Assistant District Attorney. (Document Received)
12. Discussion and possible action for the
approval of the Mutual
Cooperation Agreement between the Choctaw-Nicoma Park Schools and Oklahoma
County pursuant to Title 19, O.S. § 339-16 and
Title 19, O.S. § 359 to construct an access road at the Choctaw-Nicoma
Park High School. Choctaw-Nicoma Park
Schools will reimburse
District No. 2
13. Discussion
and possible action to approve a Mutual
Cooperation Agreement between the Board of
District No. 3
14. Discussion
and possible action for approval of a Mutual
Cooperation Agreement between
15. Discussion and possible action to approve Central Oklahoma Workforce Investment Area Consortium operations agreement between the governing bodies of Canadian County, Logan County, Oklahoma County, and Cleveland County. Requested by Ray Vaughn, Commissioner, District No. 3. (Document Received)
Environmental Health & Safety
16. Discussion and possible action to approve a contract with McBride Clinic for employee Drug and Breath Alcohol Testing for an amount not to exceed $15,000.00. The contract is from August 1, 2009 to June 30, 2010 with an option to renew for up to four 1 year periods. Requisition Number 11000855 has been issued to McBride Clinic, in the amount of $15,000.00 from General Fund/General Government/Services Other (1001/1100/54456), contingent upon encumbrance of funds. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Engineering
17. Discussion and possible
action for approval of a letter
of participation between Oklahoma County, Logan County, ODOT, Oklahoma City,
Harrah, Luther, Langston University, Tri-Cities and the Iowa Tribe for
improvements to the Luther Road corridor, including the Eastern Oklahoma County
Gate. A Recovery Act Discretionary (TIGER) Grant is available to invest in
transportation infrastructure that will provide long term economic
benefits. Requested by Stacey Trumbo,
P.E.,
18. Discussion and possible action for
approval of Circuit Engineering District 5
Fund Project Application for District 3 to receive $19,047.00 as its share
of CED excess funds. These funds will be used for the Oklahoma County Project,
Deer Creek Hazard Mitigation, District No. 3.
Requested by Stacey Trumbo, PE,
19. Discussion
and possible action for approval of Resolution
No. ________ to place a portion of
20. Discussion
and possible action for approval of Resolution
No. ________ releasing an unused easement granted to
Facilities
Management
21. Discussion and
possible action for approval of the following Lease Agreements between the
Board of County Commissioners and Oklahoma Public Buildings Authority for lease
of space in the Investor’s
Board
of County Commissioners for the lease of approximately 1,296 sq. ft. on
Floor 5,
Board
of County Commissioners for the lease of approximately 701 sq. ft. on Floor
3,
Board
of County Commissioners for the lease of approximately 735 sq. ft. on Floor
5,
Board
of County Commissioners for the lease of approximately 2,712 sq. ft. on
Floor 5,
Board
of County Commissioners for the lease of approximately 7,871 sq. ft. on
Basement Floor, for the sum of $5,380.22 per month, commencing July 1, 2009,
and ending June 30, 2010.
Board
of County Commissioners for the lease of approximately 807 sq. ft. on Floor
4,
22. Discussion and possible action for approval of Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff’s Department and Pinnacle Public Services, LLC, to provide Inmate Telephone Services. This agreement shall begin on July 9, 2009 and end June 30, 2010. There is an option to renew for 4 (four) additional one year periods. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
23. Discussion
and possible action for approval of a contract
renewal for FY-2009-2010 of the Jail Services Agreement between the Town of Jones and
Oklahoma County for the boarding of municipal prisoners. The Town of
24. Discussion and possible action to approve Contract Renewal between the Sheriff’s Office and Datamaxx for annual maintenance agreement on OLETS software, maintenance, and upgrades. Agreement shall begin July 1, 2009, and end June 30, 2010. Requisition No. 11000497 has been issue to Datamaxx Applied Tech Inc. in the amount of $1,300.00 from Sheriff Service Fee/Sheriff/Telecommunications Svcs. (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
25. Approve
all claims,
list available for inspection in the office of the
26. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
27. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
28. Commissioner comments/general remarks:
29. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
30. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW10067 – Microwave Data Communication Equipment
31. Executive Session for the purpose of discussing the following:
A. Pursuant to
25 O.S. 2001 § 307.B.1, discussion regarding employment, appointment, promotion demotion,
disciplining or resignation of MIS Director.
B. Pursuant to 25 O.S. 2001 § 307.B.1, discussion regarding employment, appointment, promotion demotion, disciplining or resignation of Interim MIS Director.
C. Pursuant to 25 O.S. § 307(B)(4), discussion
regarding possible settlement of Workers’ Compensation case on Carla Daniel
D. Pursuant to 25 O.S. § 307(B)(4), discussion
regarding possible settlement of Workers’ Compensation case on James Garrett
E. Pursuant to 25 O.S. § 307(B)(4), discussion
regarding possible settlement of Workers’ Compensation case on Byron Harper
F. Pursuant to Title 25 O.S. § 307(B)(4) for Confidential Communications with Board’s Attorney discussion and possible action concerning pending claim by Union Pacific Railroad regarding Fifth Amended Third-Party Complaint concerning Double Eagle Site located at 1900 NE First Street in Oklahoma City, Oklahoma County, State of Oklahoma, connected with United States of America and the State of Oklahoma v. Union Pacific Railroad, 06-CIV-887-C, United States District Court for the Western District of Oklahoma
32. Action regarding employment, appointment, promotion demotion, disciplining or resignation of MIS Director.
33. Action regarding employment, appointment, promotion demotion, disciplining or resignation of Interim MIS Director.
34. Action regarding possible settlement of Workers’ Compensation
case on Carla Daniel.
35. Action regarding possible settlement of Workers’ Compensation
case on James Garrett.
36. Action regarding possible settlement of Workers’ Compensation
case on Byron Harper
37. Action regarding pending claim by Union Pacific Railroad regarding Fifth Amended Third-Party Complaint concerning Double Eagle Site located at 1900 NE First Street in Oklahoma City, Oklahoma County, State of Oklahoma, connected with United States of America and the State of Oklahoma v. Union Pacific Railroad, 06-CIV-887-C, United States District Court for the Western District of Oklahoma.
38. Adjourn at __________ until 9:00 a.m., Monday, August 03, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board