BOARD OF
Wednesday, August 12, 2009
320
Robert S. Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, August 7, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of August 3, 2009, prepared by the
5. Discussion and possible action to approve Presentation of Certificate to Miss Black Oklahoma (Miss Langston), Aleisha Richardson requested by Willa Johnson, County Commissioner, District No. 1.
The following items, No. 6 through No. 20, are consent items and are
routine in nature:
6. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $3,916.10 for period ending August 4, 2009, pending notification of
encumbrance to Donna Lovelace,
7. Approve
Employee
Benefits Trust Warrant No. 475460 through 475766 for
8. Discussion
and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution
No. 118-08. Requested by Stacey Trumbo,
P.E.,
1-2009-054 $520.41
9. Receive canceled check as follows: (Document Received)
Lost Check: Amber Lynn Williams, Check No. 820016343, dated July 31, 2009, in the amount of $1,398.76. Check has been reissued No. 820016343.
10. Receive Monthly Report of Officers for the month of June 2009: (Documents Received)
9N Restitution $19,179.87
9J Restitution $ 1,618.76
JJC Emergency $ 1,896.26
11. Receive the following litigation:
TC-2009-039:
Tort Claim
Case
No. 09-11244: Chapter 7 Bankruptcy
Case
No. 09-14141: Bankruptcy
Case
No. 09-14140: Bankruptcy
Case
No. 09-14030: Bankruptcy
Case
No. 09-22339: Bankruptcy
Case
No. 08-11525: Bankruptcy
Case
No. CJ-2009-6615: Summons, Amended Petition
Case No. CJ-2009-7092: Summons, Petition for
Foreclosure of Mortgage
Case No. CJ-2009-7093: Summons, Petition for Foreclosure
of Mortgage
Case
No. CJ-2009-7133: Summons, Petition to Quite Title
Case No. CJ-2009-6996: Entry of Appearance, Notice to Defendants of
Plaintiff’s Application to Summon and Appoint Commissioners
12. Discussion and possible action to approve Resolution
No. ____________ disposing of equipment from the inventory of the Oklahoma
County Board of
Savin Color Copier, c/n DD213-00005, model no. C2824
13. Discussion and possible action to approve Resolution
No. ____________ disposing of equipment from the inventory of the Oklahoma
County Community Sentencing Department.
These items are being returned as the Lease has been terminated, due to
Performance, in accordance with the provisions set forth in Title 19 Section 421.2. (Document Received)
One (1) Toshiba E-Studio 352, w/Finisher and Stapler, c/n MS213-00006,
s/n CGG 739073, acquired September 5, 2007, from Sooner Copy Machines, 115 E.
California, Oklahoma City, Oklahoma, 73104, for $4,420.00.
One (1) Toshiba E-Studio 452, w/Finisher and Stapler, c/n MS213-00007,
s/n CIH 732595, acquired September 5, 2007, from Sooner Copy Machines, 115 E.
California, Oklahoma City, Oklahoma, 73104, for $6,249.00.
14. Discussion and possible action to approve Resolution
No. _________ disposing of equipment from the inventory of the Oklahoma
County District No. 3. These items are
broken or obsolete, and are too costly to repair, and with the requested
disposal will be junked in accordance with the provisions set forth in Title 19
Section 421.2. (Document Received)
One (1) Gateway Pentium 4 PC w/ 15” Flat Panel Monitor, c/n
DC236-03235, s/n 0027447521, model no. 700L, acquired June 28, 2002, from Gateway
Companies, Inc.,
One (1) Microsoft MS Office Professional XP License, ac/n DC236-03236, acquired June 28, 2002, from Software House International, for $ 321.00.
15. Discussion and possible action to approve Resolution
No. __________ disposing of equipment from the inventory of the Oklahoma
County Emergency Management. These items
are broken or obsolete, and are too costly to repair, and with the requested
disposal will be junked in accordance with the provisions set forth in Title 19
Section 421.2. (Document Received)
One (1) Optima Blue Executive Chair, c/n SP102-00023, acquired October
15, 1997, from Corporate Express,
One (1) Vu-lite III Opaque Projector w/external speakers, c/n SP228-00003,
acquired February 28, 1962, from an unknown vendor, for $552.00.
One (1) Hokushin Overhead Projector, c/n SP228-00008, acquired December
19, 1986, from Veseco Inc., for $562.50.
One (1) Canon Printer/Fax/Copier, c/n SP236-00012, s/n UXD36304,
acquired May 27, 1998 from Best Buy, Inc., 5801 N. May,
One (1) 1953 Dodge ¾ ton Pickup Truck, c/n SP301-00002, s/n 80042008,
acquired December 28, 1977, from Excess Property Loan DCPA, State Civil
Defense, for $2,500.00.
One (1) Hale 18HP Portable Fire Pump w/Wisconsin Engine, c/n
SP651-00069, s/n 100865, model no. 25GR-WIJ, Motor No. 6028941, acquired June
1, 1982, from an Unknown Vendor, for $2,881.10.
16. Discussion and possible action to approve Resolution
No. __________ disposing of equipment from the inventory of the Oklahoma
County Sheriff’s Office. These items are
broken or obsolete, and are too costly to repair, and with the requested
disposal will be junked in accordance with the provisions set forth in Title 19
Section 421.2. (Document Received)
One (1) Global Grey High Back Chair, c/n B102-00733, acquired June 21,
2001, from Copelin’s
One (1) NEC Flat Panel Monitor, c/n B236-00553, s/n 0101132CA, acquired
April 18, 2000, from SAI Computer’s,
One (1) Canon 8MM Camcorder w/Light, c/n B205-00148N, acquired February
15, 2000, from Office Depot, 2220 N. Highway 360, Grand Prairie, Texas, 75050,
for $385.27.
One (1) Econo Passport Camera IDC2EC0 ID2, c/n B205-00071, s/n 002762,
acquired March 26,
1996, from ID Specialists, Inc., 2525 NW Expressway, #513, Oklahoma
City, Oklahoma, 73112, for $500.00.
17. Discussion and possible action to approve Resolution
No. _________ disposing of equipment from the inventory of the Oklahoma
County Treasurer. These items are broken
or obsolete, and are too costly to repair, and with the requested disposal will
be junked in accordance with the provisions set forth in Title 19 Section
421.2. (Document Received)
One (1) Viewsonic 15” Monitor, c/n C236-01652, s/n GQ13711095, acquired
November 30, 2001, from GTSI Corporation, 3901 Stonecroft Blvd., Chantilly,
Virginia, 20151, for $412.00.
One (1) Viewsonic 15” Monitor, c/n C236-01649, s/n GQ13612333, acquired
November 30, 2001, from GTSI Corporation, 3901 Stonecroft Blvd., Chantilly,
Virginia, 20151, for $412.00.
One (1) Gateway 700 PC w/15” LCD Flat Screen Monitor, GCS 300 Speakers,
Warranty, License & Software, c/n
C236-01672, s/n 0025988362, acquired January 18, 2002, from Gateway
Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for
$1,889.00.
One (1) Gateway 700 PC w/15” LCD Flat Screen Monitor, GCS 300 Speakers,
Warranty, License & Software, c/n
C236-01668, s/n 0025988358, acquired January 18, 2002, from Gateway
Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for
$1,889.00.
One (1) Gateway 700 PC w/15” LCD Flat Screen Monitor, GCS 300 Speakers,
Warranty, License & Software, c/n
C236-01675, s/n 0025988365, acquired January 18, 2002, from Gateway
Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for
$1,889.00.
One (1) Gateway 700 PC w/15” LCD Flat Screen Monitor, GCS 300 Speakers,
Warranty, License & Software, c/n
C236-01681, s/n 0025997938, acquired January 17, 2002, from Gateway
Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for $1,889.00.
One (1) Gateway 700 PC w/15” LCD Flat Screen Monitor, GCS 300 Speakers,
Warranty, License & Software, c/n
C236-01691, s/n 0025997948, acquired January 17, 2002, from Gateway
Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for
$1,889.00.
One (1) Gateway 700 PC w/15” LCD Flat Screen Monitor, GCS 300 Speakers,
Warranty, License & Software, c/n
C236-01670, s/n 0025988360, acquired January 18, 2002, from Gateway
Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for
$1,889.00.
One (1) Gateway 700 PC w/15” LCD Flat Screen Monitor, GCS 300 Speakers,
Warranty, License & Software, c/n
C236-01699, s/n 0026963434, acquired May 4, 2002, from Gateway
Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for
$1,751.00.
One (1) Gateway EV910 w/19” Monitor (18” Viewable), Microsoft office
2000 Standard License & Software, c/n C236-01640, s/n 0023761735, Monitor
s/n MUL9003A0007169, acquired June 4, 2001, from Gateway Companies,
Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for $1,923.00.
One (1) Gateway EV910 w/19” Monitor (18” Viewable), Microsoft office 2000 Standard License & Software, c/n C236-01638, s/n 0023700121, Monitor s/n MUL9003A0004169, acquired January 18, 2002, from Gateway Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for $1,923.00.
One (1) Gateway EV700 w/17” Monitor, Microsoft Office Small Business Edition, c/n C236-01636, s/n 002980552, acquired March 23, 2001, from Gateway Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for $1,360.00.
18. Discussion and possible action to approve Resolution
No.__________ disposing of equipment from the inventory of the Oklahoma
County MIS Department. These items are
broken or obsolete, and are too costly to repair, and with the requested
disposal will be junked in accordance with the provisions set forth in Title 19
Section 421.2.
One
(1) Gateway Pentium 4 Computer w/Microsoft Office Professional XP & Access
2003 WIN 32 License, c/n DP236-04592 acquired March 30, 2004, from Gateway
Companies, Inc.,
One (1) Microsoft Office Professional XP License, c/n DP236-04593, acquired January 15, 2003, from Software House International, for $297.38.
19. Discussion and possible action to approve Resolution
No. _____ disposing of equipment from the inventory of the Oklahoma County
Clerk. These items are broken or
obsolete, and are too costly to repair, and with the requested disposal will be
junked in accordance with the provisions set forth in Title 19 Section 421.2.
One (1) HP Desk Jet 2200 XI Color Printer, c/n F236-00503, s/n
IZ3909280358392147, model no. 2200CXI, acquired May 31, 2001, from SDF
Computers inc.,
One (1) Axiohm Printer with
One (1) Axiohm Slip Impact Printer with
One (1) Sony MVC CD500 Mavica Digital Camera, c/n F236-00738, s/n
S010386617H, acquired June 28, 2004, from B & H Photo Video Inc.,
One (1) MICR Dual USB 9-Pin Color Printer, c/n F236-00890, s/n
K872300157, acquired July 5, 2007, from Standley Systems, 2601 NW Expressway,
20. Discussion and possible action for approval of Transfer of Inventory Receipt No. T-15-09, transferring inventory from District No. 3 to MIS Extension. Requested by Commissioner, Ray Vaughn. (Document Received)
One (1) Gateway PC w/17” LCD Monitor, old c/n DC236-03229, new c/n DP236-04590, s/n 002963394, acquired May 10, 2002 from Gateway Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for $1,953.00.
One (1) Microsoft Office XP License, old c/n DC236-03234, new c/n DP236-04591, acquired May 10, 2002, from Software House International, for $266.56.
One (1) Gateway Pentium 4 Computer w/Microsoft Office Professional XP & Access 2003 WIN 32 License, old c/n DC236-03242, new DP236-04592 acquired March 30, 2004, from Gateway Companies, Inc., 610 Gateway Drive, N. Sioux City, South Dakota, 57049, for $3,257.19.
One (1) Microsoft Office Professional XP License, old c/n DC236-03243, new c/n DP236-04593, acquired January 15, 2003, from Software House International, for $297.38.
End of Consent Docket
21. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW10067 – Microwave Data Communication Equipment
District No. 1
22. Discussion and possible approval of Offer to
Sell Real Property and payment of claim wherein the Board of County
Commissioners will purchase from Omni Capital Corporation, the following real estate:
Lot 31, Block 2, amended Plat of Block 6, Crutcho Park Addition, as amended to
Oklahoma County, Oklahoma, AKA 1900 N. Godlin Avenue, according to the recorded
plat thereof, together with all improvements and appurtenances thereunto for
the amount of $69,000.00. This property is being acquired as part of the Oklahoma
County Project E-2008-D, Crutcho Park Acquisition Project and payment will be
made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement
is based upon the Board of County Commissioner's original offer. This
amount does not include any additional title requirements, pro-rated ad valorem
taxes (if any), closing costs or relocation payments, (Parcel No. 26).
Requested by Willa Johnson,
23. Discussion and
possible action to Amend the First Renewal of Mutual
Cooperation Agreement between Rose
State College Technical Area Education District and Oklahoma County; providing
for assistance with rehabilitation of an existing parking lot on property
within the exclusive control or ownership of the School. The amendment to the First Renewal of Mutual
Cooperation Agreement changes the terms and conditions of the original
Agreement with respect to Section 4 Cost of Service. The School agrees to reimburse the County for
labor, equipment and materials in an amount not to exceed $111,113.66. This
Amendment to the First Renewal of Mutual Cooperation Agreement shall be
effective July 1, 2009 and shall terminate on June 30, 2010. Requested by Willa Johnson, Commissioner,
District No. 1, and approved as to form and legality by Gretchen Crawford,
Assistant District Attorney.
District No. 2
24. Discussion and possible action for approval of Mutual Cooperation Agreement renewal for FY 2009-2010 between the City of Harrah and Oklahoma County, pursuant to Title 69 O.S. § 1903(B) to reconstruct, improve, repair, and maintain certain city streets in the City of Harrah. This agreement shall begin on July 1, 2009, and end on June 30, 2010. Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
25. Discussion
and possible action to approve a Mutual
Cooperation Agreement between the Board of Oklahoma County Commissioners
and Mid-Del Public School District No. 1-052.
Agreement shall begin July 1, 2009, and end June 30, 2010. Requested by Brian Maughan,
District No. 3
26. Discussion and possible
action for approval of Agreement
between Oklahoma County and Cobb Engineering Company for plans and general
engineering supervision, including geotechnical investigation for rehabilitation
of bridge over Deer Creek, and replacement of bridge over Soldier Creek (CN123
and CN 124), and roadway modification for 1,600 feet of Council Road, including
the intersection at Edmond Road, Oklahoma County District No. 3, not to exceed
$94,000.00 to be paid from CBRI Funds at ODOT. This item is requested by Ray
Vaughn,
27. Discussion and
possible action for approval of Programming Resolution
No. _______ for Oklahoma County Project 3-2009-B, rehabilitation of bridge
over Deer Creek, and replacement of bridge over Soldier Creek (CN123 and CN
124), and roadway modification for 1,600 feet of Council Road, including the
intersection at Edmond Road, Oklahoma County District 3. The estimated
construction cost is $1,337,600.00 and will be funded by Federal and CBRI
Funds. This item is requested by Ray Vaughn,
Emergency Management
28. Discussion and possible action for approval of Resolution No. ______ donating surplus radio equipment to Latimer County Office of Emergency Management. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
Engineering
29. Discussion
and possible action for approval of Circuit Engineering District 5 Fund Project
Application for District No. 1 to receive $19,047.00 as its share of CED
excess funds. These funds will be used for the reconstruction of
30. Discussion and possible action to approve Resolution No. ________ authorizing the County Treasurer and County Clerk to appropriate reimbursed funds from cities, schools, and special purpose districts for elections to the County Election Board General Fund accounts, pursuant to Title 62, Section 335 of Oklahoma Statutes, to be effective July 1, 2009, through June 30, 2010. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
31. Discussion
and possible action to receive certified copy of Abstractor’s
Bond from Oklahoma City Abstract Company of Oklahoma City, Oklahoma, in the
amount of $100,000.00, beginning on July 15, 2009, and ending July 15,
2010. Requested by Carolynn
32. Discussion
and possible action to approve Modification
# 3, RFP 10609332 Amendment of Solicitation/Modification of contract with
HTC Global for Web Hosting and Off-Site backup Web Hosting $500.00 monthly in
arrears, annual total $6,000.00, Off-Site back-up, $1,929.38 monthly in
arrears, annual total $23,152.56. Grand Total $29,152.56. Requisition No. 11001046 has been issued to
HTC Global Services, Inc. in the amount of $29,152.56 from
33. Discussion and possible action to approve
the SmartDog
DBA on Demand Remote Services Addendum to their Master Service Agreement dated
5/22/2009. This is strictly a computer services agreement not involving the
transfer to or use by the county of any equipment, materials or supplies. There
is a one time $6,300 fee for an onsite Apps DBA for the first week of service,
and monthly fee for DBA on Demand Services is $5,475, not to exceed $60,225.00,
for duration of contract. Requisition No. 11001175 has been issued to SmartDog
Services LLC in the amount of $66,525.00 from County Clerk UCC Central Filing
Fund/County Clerk/Professional Services Other (1151/1700/54455) contingent upon
encumbrance of funds. Requested by
Carolynn Caudill,
34. Discussion and possible action to approve
Resolution No. __________ regarding a zoning district of
35. Discussion and possible action to approve Contract between the Sheriff’s Office and ALLDATA for subscription for Series 295 Alldata Information System with quarterly updates for FY 2009-2010. Agreement shall begin July 1, 2009, and end June 30, 2010. Requisition No. 11000887 has been issue to ALLDATA LLC. in the amount of $1,500.00 from Sheriff Service Fee/Fleet/Subscriptions (1160/5105/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
36. Discussion and possible action for approval of contract between Oklahoma County and Bonham & Howard, for outside legal representation of Sheriff John Whetsel, in Case No. CIV-08-875-M. Requisition No. 10908525 has been issued to J. Ted Bonham, PC in the amount of $17,380.00 from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
37. Discussion and possible action for approval of contract between Oklahoma County and Bonham & Howard, for outside legal representation of Sheriff John Whetsel, in Case No. CIV-07-943-HE. Requisition No. 10908524 has been issued to J. Ted Bonham, PC in the amount of $15,332.41 from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
38. Discussion and possible action for approval of contract between Oklahoma County and Bonham & Howard, for outside legal representation of Sheriff John Whetsel, in Case No. CJ-2008-674. Requisition No. 10908523 has been issued to J. Ted Bonham, PC in the amount of $27,730.34 from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
39. Discussion and possible action to approve a lease on a Konica Minolta Bizhub M362 copier. First year of a three year agreement, two (2) one year options to renew. This agreement shall begin on July 1, 2009, and end June 30, 2010. Requisition No. 10909309 has been issued in the amount of $2,344.08 from General Fund/Oklahoma County Social Services/Lease Equipment (1001/6100/55390), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director, Oklahoma County Social Services and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
40. Discussion and possible action to approve a lease on a Konica Minolta Bizhub M362 copier. This agreement shall begin on July 1, 2009, and end June 30, 2010. Requisition No. 10909310 has been issued in the amount of $1,249.20 from General Fund/Oklahoma County Social Services/Equipment-Vendors Maint (1001/6100/54157), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director, Oklahoma County Social Services and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Recurring Agenda Items:
41. Approve
all claims,
list available for inspection in the office of the
42. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
43. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
44. Commissioner comments/general remarks:
45. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
46. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW10034 – Miscellaneous Printing
47. Adjourn at __________ until 9:00 a.m., Wednesday, August 19, 2009.
NAME OF PERSON
REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board