BOARD OF
Amended
Wednesday, August 26, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, August 21, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of August 19, 2009, prepared by the
5. Discussion and
possible action to approve Resolution
No. __________ commending Jay Lyon for 37 years of exemplary service to the
Oklahoma County Juvenile Bureau and the citizens of
6. Discussion and possible action to approve Resolution
No. __________ commending Joyce Williams for 41 years of exemplary service
to the Oklahoma County Treasurer and the citizens of
The
following items, No. 7 through No. 13, are consent items and are routine in
nature:
7. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $52,938.29 for period ending August 18, 2009, pending notification of
encumbrance to Donna Lovelace,
8. Approve
Employee
Benefits Trust Warrant No. 476527 through 477350 for
9. Discussion and possible action for
approval of Tin Horn Installation. This
item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, P.E.,
1-2008-60 $522.92
1-2008-61 $522.92
10. Receive Depository Fund Accounts
Summary for the month of July, 2009.
Requested by Forrest “Butch”
11. Receive Monthly Report of Fees for the month of July, 2009: (Documents Received)
General Fund $ 383,129.65
Clerk Lien Fee Fund $ 8,251.68
UCC Central Filing Fund $ 68,534.56
Records Preservation Fund $ 79,580.00
OK Tax Comm. % of Doc Stamps $ 271,344.10
Mechanic Liens/Investments $ 4,750.98
Refunds $ 1,183.05
Total $ 816,774.02
Sheriff Fees $120,974.35
Sheriff Incarceration Fees $ 8,822.39
Law Library Fees $ 39,684.02
Revolving Fund Fees $ 52,561.24
Drug Court User Fees $ 5,747.75
Comm/Culvert Pipe Sales Fund 8206 $ 2,999.19
Total
$ 2,999.19
Assessors Report of Officers $ 1,877.00
County Sheriff $805,710.08
Election Board $ 2,227.92
Court
Fund Bank
of
Beginning Balance $1,518,354.72 $ 965,849.96
Deposits & Canceled Vouchers $1,208,221.54 $ 64,334.91
Disbursements $1,499,883.95 $ 20,132.50
Ending Balance $ 1,226,692.31 $1,010,052.37
13. Receive the following litigation:
Case No. CJ-2009-7406:
Summons, Entry of Appearance, Petition
Case No. 09-14140-BH: Bankruptcy Chapter 7
Case No. CJ-2009-7406: Notice
of Hearing
Case No. 09-6663: Amended
Petition and Application to Summon and Appoint Commissioners
Case No. 2009-7102: Petition
for Foreclosure of Mortgage
Case No. 2009-7363: Summons,
Petition
TC 2009-40: Tort Claim
TC 2009-41: Tort Claim
End
of Consent Docket
District No. 1
14. Discussion and possible approval of Offer to
Sell Real Property and payment of claim wherein the Board of County Commissioners
will purchase from Omni Capital Corporation, the following real estate: Lot 31,
Block 2, amended Plat of Block 6, Crutcho Park Addition, as amended to Oklahoma
County, Oklahoma, AKA 1900 N. Godlin Avenue, according to the recorded plat
thereof, together with all improvements and appurtenances thereunto for the
amount of $69,000.00. This property is being acquired as part of the Oklahoma
County Project E-2008-D, Crutcho Park Acquisition Project and payment will be
made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this
agreement is based upon the Board of County Commissioner's original offer.
This amount does not include any additional title requirements, pro-rated ad
valorem taxes (if any), closing costs or relocation payments, (Parcel No. 26). Requested
by Willa Johnson,
15. Discussion
and possible action to approve Relocation Supplement for Jeff Clark, tenant of
1900
16. Discussion
and possible action to approve first renewal
of an original agreement between
District No. 2
17. Discussion and possible action to change
Resolution No. 046-07 to require vote by the Board of County Commissioners
for salary increases to be done on a yearly basis. Please note: incorrect resolution number
inadvertently placed on original resolution.
Requested by Brian Maughan,
District No. 3
18. Discussion and possible
action to receive Special
Audit Report from Oklahoma State Auditor and Inspector. Requested by Ray Vaughn,
19. Discussion
and possible action for approval of Agreement
between the Board of County Commissioners of
20. Discussion
and possible action to approve Resolution
No ____________ to establish and enforce fines and penalties for violations
of Oklahoma County’s zoning, subdivision, storm water and floodplain
regulations and to include the issuance of citations by designated county
personnel for violations of its zoning, subdivision, storm water and floodplain
regulations authorized by Title 19 O.S. §868.11A. Requested by Ray Vaughn,
21. Discussion
and possible action to receive the Central
Oklahoma Workforce Investment Area Consortium Operations Agreement among
the Governing Bodies of Canadian County, Logan County, Oklahoma County and
Cleveland County. Requested by Ray Vaughn,
Engineering
22. Discussion
and possible action for approval of Engineering
Claim to ODOT for County Bridge and Road Improvement Fund (CBRIF) for
Oklahoma County Off System Bridge Inspections (2) completed by Cobb Engineering
Company. This claim is for the amount of
$546.72. Requested by Stacey Trumbo, PE,
23. Discussion and possible action for
Chairman to sign Assistance
Agreement between Oklahoma County and the U.S. Department of Energy for a
grant in the amount of $501,100.00. This
agreement was received by
24. Discussion
and possible action to receive The
Actuarial Analysis of Oklahoma County’s Workers Compensation Loss Reserve
Liability as of June 30, 2009, as performed by SGRisk. Requested by Carolynn
25. Discussion
and possible action to approve the SmartDog
Statement of Work Addendum to their Master Service Agreement dated May 22,
2009, for Payroll Module Clean Up and Configuration, Human Resources Module
Setup, and Training in the amount not to exceed $95,500.00. This is strictly a computer services
agreement not involving the transfer to or use by the county of any equipment,
materials or supplies. Requisition No.
11001439 has been issued to SmartDog Services LLC in the amount of $95,500.00,
from
26. Discussion and
possible action to approve Land
Use Agreement between the Oklahoma Water Resources Board and the Oklahoma
County Board of
27. Discussion and possible action to approve lease agreement on a Caterpillar D3KLGP 2009 model for District No. 3. Contract #019-09 approved by the Board of County Commissioners on April 15, 2009. This will cover contract performance period April 15, 2009, thru June 30, 2010. Requisition No. 10907296 has been issued to Warren Cat in the amount of $3,458.12 for the first 2 months payments (Award/Resolution No. 019-09). Requested by Jane Gaston, Purchasing Director, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
28. Discussion
and possible action for approval of Resolution
No. __________ accepting Oklahoma County Project No. E-2008-F, installation
of a canopy at the employees’ entrance at the Oklahoma County Jail. Final payment in the amount of $9,990.00 was
made April 29, 2009, to Downey Contracting.
(Purchase Order No. 20901639). Requested by John Whetsel,
29. Discussion and possible action to approve Contract between Oklahoma County and Wunderlich-Malec for annual maintenance agreement for Project 09WMSS1084 Oklahoma County Courthouse Video Software Maintenance for Oklahoma County Project E-2005-A, (A-1) and (A-2). Agreement shall begin on July 1, 2009 and terminate on June 30, 2010. Requisition No. 11001285 has been issued to Wunderlich-Malec Systems in the amount of $12,399.45 from Sheriff Service Fee/Courthouse Security Fee/Computer Equipment-Vendor Maint. (1160/5160/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
30. Discussion and possible action to receive Oklahoma County Department of Training and General Assistance Annual Report for fiscal year 2008-2009. Requested by Christi Jernigan, Director of Social Services. (Document Received)
Recurring
Agenda Items:
31. Approve
all claims,
list available for inspection in the office of the
32. Discussion
and possible action to approve Resolution No. __________ approving Blanket
Purchase Orders as submitted by each department, list available for inspection
in the office of the
33. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
34. Commissioner comments/general remarks:
35. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
36. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW10020 – Production, Printing & Mailing of Assessor Forms
37. Adjourn at __________ until 9:00 a.m., Wednesday, September 02, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board