BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, September 2, 2009

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, August 28, 2009.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of August 26, 2009, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through No. 10, are consent items and are routine in nature:

 

5.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $11,512.87 for period ending August 25, 2009, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

6.         Approve Employees Benefit Trust Warrant No. 477351 through 477779 for Oklahoma County in the amount of $113,021.51 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive the following litigation:

 

Case No. 06-12867-WV: Bankruptcy

 

Case No. 09-11696-WV: Bankruptcy

 

Case No. 09-10990: Bankruptcy

 

Case No. 09-11701-MG: Bankruptcy

 

Case No. 09-50002: Bankruptcy

 

Case No. CJ-2009-7861: Entry of Appearance, Notice of Pendency of Action

 

Case No. CJ-2009-6795: Summons, First Amended Petition, Petition

 

Case No. 09-14141BH: Motion to Dismiss

 

Case No. CJ-2009-7781: Summons, Entry of Appearance, Petition for Foreclosure

 

TC 2009-42: Tort Claim

 

TC 2009-43: Tort Claim

 

TC 2009-44: Tort Claim

 

8.         Discussion and possible action for approval of Resolution No. _______________ disposing of Scrap Materials for Highway District No. 3 for the sale of 1,960 lbs. August 14, 2009, for $19.60 deposited to the Highway Cash Fund per Deposit No. Hwy-2010-23.  Requested by Ray Vaughn, Commissioner, District No. 3.  (Document Received)

 

9.         Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

UB-V, INC                                          14-285-9050; MORNING VIEW HEIGHTS ADDITION; LOT 208

 

UB-V, INC                                          14-292-7095; WILLIAMSVILLE ADDITION; TR66

 

WESTWARD ENTERPRISES            03-867-1980; MCNABB PARK ADDITION; LOTS 3 & 4 & A TRI TR OUT OF E SIDE OF LOT 5 BEING 10FT ON N & EXTENDS TO SE/C; BLOCK 008

 

WESTWARD ENTERPRISES            15-625-7550; UNPLTD PT SEC 26 12N 2W; PT SE4 SEC 26 12N 2W BEG NW/C W ½ N ½ N ½ SW4 SE4 TH S100FT E200FT N100FT W200FT TO BEG EX W20FT TO CITY

 

WESTWARD ENTERPRISES            18-870-3270; COCKRELLS PLAINVIEW ADDITION; N62FT OF W 1/2; BLOCK 012

 

WESTWARD ENTERPRISES            07-193-4920; WEST LAWN GARDEN ADDITION; LOT 029; BLOCK 008

 

WESTWARD ENTERPRISES            14-305-2000; E L WILSON ADDITION; LOT 004; BLOCK 002

 

WESTWARD ENTERPRISES            14-313-7350; PARK HEIGHTS ADDITION; LOTS 41 & 42; BLOCK 004

 

WESTWARD ENTERPRISES            03-491-4140; CAPITOL COURTS ADDITION; LOTS 1 THRU 3; BLOCK 010

 

MID EQUITY INC                             02-784-5895; CENTRAL ADDITION; LOTS 5 & 6; BLOCK 018

 

MID EQUITY INC                             03-427-6230; CLASSENS N HIGHLAND PARKED ADDITION; LOTS 47 & 48; BLOCK 007

 

MID EQUITY INC                             08-623-4360; CARNEY HEIGHTS ADDITION; LOTS 30 & 31; BLOCK 011

 

MID EQUITY INC                             08-636-2200; ODOMS HOTEL APTS ADDITION; LOT 005; BLOCK 002

 

MID EQUITY INC                             09-124-6600; RIBBLES SUB ADDITION; LOTS 15 & 16; BLOCK 004

 

MID EQUITY INC                             09-147-6755; CAPITOL HILL ADDITION; LOTS 33 & 34; BLOCK 029

 

MID EQUITY INC                             09-399-8840; SCHILLINGS ADDITION; LOTS 10 & 11; BLOCK 035

 

ROXANA MENDOZA                       07-388-2700; THOMAS BLVD AMD ADDITION; LOTS 21 & 22; BLOCK 010

 

DANNY B NICHOLS                        03-139-3850; FERNWOOD SUB BLK 16 ADDITION; LOTS 19 & 20; BLOCK 016

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest “Butch” Freeman, County Treasurer. (Document Received)

 

10.       Receive Monthly Report of Fees for the month of July 2009:  (Document Received)

 

Juvenile Bureau

9N Restitution   $19,739.87

9J Restitution     $  1,618.76

JJC Emergency  $  1,896.26

 

End of Consent Docket

 

11.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW10021 – Safety Barricades, Traffic Signs & Posts, Warning Devices and Accessories

 

CW10020 – Production, Printing & Mailing of Assessor’s Forms

 

District No. 1

 

12.       Discussion and possible action to renew the Construction Contract between Oklahoma County and Midwest Wrecking Company, dated December 1, 2008, for demolition and removal of properties related to the Crutcho Park Acquisition Project-Phase I (Project No. E-2008-D). Requisition No. 11001501 has been issued to Midwest Wrecking Company in the amount of $17,000.00 from County Bonds 2008-Flood Control/Crutcho Hazard Mitigation/Other Services (2032/1204/55370) contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

13.       Discussion and possible action for approval of Agreement between Oklahoma County and Cobb Engineering Company for engineering design and survey for Nicoma Park Traffic Signal at NE 23rd Street and Nichols Drive, Oklahoma County Project 1-2009-B, not to exceed $14,901.00. Requisition No. 11001639 has been issued to Cobb Engineering Company in the amount of $14,901.00, from Highway/Highway Levy D-1/Professional Services-A&E (1110/9100/54454), contingent upon encumbrance of funds.  Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 2                         

 

14.       Discussion and possible action to approve Agreement for road improvement on the Howard Boulevard located in the Harrah Industrial Park, with the City of Harrah and the Board of County Commissioners of Oklahoma County.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

15.       Discussion and possible action to approve Agreement with the City of Del City, a municipal corporation organized and existing under the laws of the State of Oklahoma, and the Board of County Commissioners of Oklahoma County, a political subdivision organized and existing under the laws of the State of Oklahoma.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

16.       Discussion and possible action to approve Supplemental Agreement No. 1 to Right of Entry AFMC TK 9-5-003, by and between Oklahoma County, whose address is 320 Robert S, Kerr, Oklahoma City, Oklahoma 73102, hereafter called the “Owner”, and the Department of the Air Force, hereafter called the “Government”, to authorize access to and use by the Government.  Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 3

 

17.       Discussion and possible action to receive a presentation from the OKC United Way Campaign and to authorize the Oklahoma County’s United Way Campaign to begin on September 28th,  and conclude on October 18th. Each elected official and department is requested to provide the name of their coordinator to the Oklahoma County Campaign Coordinator by September 25th. Request approval to provide OKC United Way with names and departments of Oklahoma County employees so the United Way pledge cards can be personalized. Requested by Ray Vaughn, County Commissioner, District No. 3.

 

18.       Discussion and possible action to receive letter from Gene Christian, Executive Director for the Office of Juvenile Affairs, reducing the contract with the Oklahoma County Juvenile Bureau by 5% for each contract funded by state appropriations, effective August, 2009.  Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

19.       Discussion and possible action to approve Resolution No. _____ setting salaries for Oklahoma County elected officials established last fiscal year (2008-2009).  Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

Engineering

 

20.       Discussion and possible action for approval of Contract for Rural Economic Action Plan Grant (REAP) Funds in the amount of $23,200.00, for installation of new signage and guardrails or the replacement of existing damaged guardrails and inadequate signage at various locations between NE 164th Street and NE 122nd Street, and non-collusion affidavit.  Requested by Stacey Trumbo, PE, County Engineer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

21.       Discussion and possible action for approval of Contract between The City of Oklahoma City and Oklahoma County for (PJ-OK-0116) Oklahoma County Project 1-2008-A, bridge and approaches over Crooked Oak Creek on Reno Avenue.  Oklahoma City has agreed to contribute one third value of the bridge or $500,000.00 and Oklahoma County has agreed to contribute two thirds value of the bridge or $1,000,000.00.  Requested by Stacey Trumbo, PE, County Engineer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Clerk

 

22.       Discussion and possible action to approve Contract for professional services contractor Brenda Pirkey to consult with and assist the County Clerk’s office with duties related to utilizing Oracle software applications, financials, budgets, payroll, and other business processes in an amount not to exceed $50,000.00.  Requisition No. 11001550 has been issued to Brenda Tramell Pirkey in the amount of $50,000.00 from County Clerk’s UCC Filing Fund/County Clerk/Professional Services Other (1151/1700/54455) contingent upon encumbrance of funds.  Requested by Carolynn Caudill, County Clerk., and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Purchasing

 

23.         Discussion and possible action to approve Modification No. 2 Amendment of CW08072, extension of the Ceridian Employees Assistance Program, previously approved by the Board of County Commissioners on March 12, 2008. Modification No. 1 approved June 11, 2008. There are two (2) option years remaining.  Modification No. 2 was approved by Board of County Commissioners at the July 8, 2009 meeting.  Ceridian discovered that they failed to insert the attached in Modification No. 2.  Requested by Jane Gaston, Director, Oklahoma County Purchasing, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Sheriff

 

24.       Discussion and possible action of a renewal of an agreement with the Oklahoma Department of Mental Health and Substance Abuse Service and the Oklahoma Crisis Intervention Center for transportation of clients within Oklahoma County for “Crisis Intervention” services.  The contract covers the period of July 1, 2009 through June 30, 2010, and will pay Oklahoma County Sheriff’s Office $87,000.00 for services rendered by contract.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

25.       Discussion and possible action of Oklahoma Wireless Information Network (OKWIN) Conditional EF Johnson waiver.  Whereas the Central Oklahoma Urban Area Security Initiative (COUASI) has purchased 700/800 MHz radios for the Oklahoma County Sheriff’s Office for use on the State of Oklahoma’s Trunked Radio System which will create radio communications interoperability with users on the state system.  EF Johnson has now been certified for use on the system with certain limitations (which are outlined in the waiver) as requested by the State of Oklahoma and other system owners which are as follows: City of Tulsa, City of Norman, City of Edmond, and City of Shawnee.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

26.       Discussion and possible action for approval of Resolution No. ________ accepting Oklahoma County Project No. E-2008-A, Installation of a Pavilion at the Oklahoma County Jail and final payment in the amount of $27,580.00, to be made to KidsPlace Designs, LLC. (Purchase Order No. 20907191).  Requested by John Whetsel, Oklahoma County Sheriff.  (Document Received)

 

Oklahoma County Social Services

 

27.       Discussion and possible action for the Oklahoma County Social Services Department to adopt “The Gatekeeper Program of Oklahoma County.”  The Gatekeeper Program consists of a network of trained social, senior, and mental health services professionals who help link at-risk elderly people to needed services.  Oklahoma County Social Services will function as the administrative and coordinating entity for this program.  Requested by Christi Jernigan, Director, Social Services, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

28.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

29.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

30.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

31.       Commissioner comments/general remarks:

 

32.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

33.       Executive Session for the purpose of discussing the following:

 

         a. Pursuant to Title 25 O.S. § 307.B.4, for confidential communications with Board’s Attorney to discuss Cecil Threet v Correctional Health Care Management, ET AL, Case No. CIV-07-943 and the upcoming settlement conference scheduled September 10, 2009; appoint county representative to attend settlement conference and discuss settlement amounts, if any.

 

34.       Action regarding Cecil Threet v Correctional Health Care Management, ET AL, Case No. CIV-07-943 and the upcoming settlement conference scheduled September 10, 2009; appoint county representative to attend settlement conference and discuss settlement amounts, if any.

 

35.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

11001032 – On-Site Scanning of Marriage License Books

 

36.       Adjourn at __________ until 9:00 a.m., Wednesday, September 09, 2009.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

County Clerk Deputy