BOARD OF
Wednesday, September 9, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, September 4, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of September 2, 2009, prepared by the
The
following items, No. 5 through 15, are consent items and are routine in nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $21,943.49 for period ending September 1, 2009, pending notification
of encumbrance to Donna Lovelace,
6. Approve
Employee
Benefits Trust Warrant No. 477780 through 478362 for
7. Receive canceled check as follows: (Document Received)
Cancelled Check: Jacob Charles Briggs, Check No. 820016409, dated August 31, 2009, in the amount of $630.19.
Cancelled Check: Oklahoma Department of Human Services, Check No. 1001304085, dated April 8, 2009, in the amount of $335.85. Check will be reissued on September 9, 2009.
8. Recommendation for approval of Tort Claim No. 2009-45, Oklahoma Natural Gas, date of accident, July 20, 2009, for the amount of $544.33, as requested by Ian Wolfe, Safety Coordinator, Environmental Health and Safety. (Document Received)
9. Receive the following litigation:
Case No. CJ-2009-8073: Notice
of Pendency of Action
Case No. CJ-2009-8157:
Summons, Petition
Case No. 08-11525 BLS:
Bankruptcy
TC 2009-045: Tort Claim
TC 2009-046: Tort Claim
TC 2009-047: Tort Claim
10. Discussion and possible action for
approval of Resolution
No. ________________ designating Jane Gaston as Requisitioning Officer for Engineering
Department, Planning Department, Emergency Management, Capital Improvement 201,
Board of County Commissioners, Employee Benefits, General Government Account,
Jail Facility Fund 2040, Self Insurance Fund 4030, and Workers Compensation
Fund 4020, replacing Ruth Walters.
Requested by Brad Holt, Administrator to the Board of
11. Discussion and possible action for approval of Resolution No. ________________ designating Roxy McAtee as Requisitioning Officer for Oklahoma County Community Sentencing. Requested by Ron Lock, Director, Community Sentencing. (Document Received)
12. Discussion and possible action to approve Transfer No. T-16-09 transferring equipment from Facilities Management/ICB to District Attorney. Requested by Mark Stehpens, Director, Facilities Management.
One (1) Shaw Walker Legal Size Metal File
Cabinet, old c/n TB104-00011, Model
No. L6071-F, from Southwestern
Stationers, Inc.,
13. Discussion and Possible action to approve Resolution
No. ____________ Declaring & Disposing of
One (1) 2000 Dodge Intrepid, old c/n
B612-00403, new c/n SH612-00007, s/n 2C3HH46R5YH133387, acquired June 17, 2009,
from COMIT Task Force, 4307 N. Walnut Avenue, Oklahoma City, Oklahoma, 73105,
for $500.00.
14. Discussion and possible action to approve Resolution
No. _____________ disposing of equipment from inventory of the Oklahoma
County Emergency Management. This Brush
Pumper and Pump was burned in a wild fire and was replaced by the Deer Creek
Fire Department Insurance, and with the requested disposal will be junked in accordance
with the provisions set forth in Title 19 Section 421.2 (Document Received)
One
(1) 2008 Ford F-450 Brush Pumper Truck, c/n SP302-00052, s/n 1FDXF47R28EC88591,
acquired January 3, 2008, from Riverside Autoplex, 2100 South Broadway,
One
(1) Hale Pump w/18HP Engine, c/n SP651-00091, s/n 10086, model no. 30FB-B42,
acquired September 24, 1987, from an unknown vendor, for $1,855.00.
15. Discussion and possible action to approve Resolution
No._____________ disposing of equipment from the inventory of the Oklahoma
County Sheriff’s Office. These items are
broken or obsolete, and is too costly to repair, and with the requested
disposal will be junked in accordance with the provisions set forth in Title 19
Section 421.2. (Document Received)
One
(1) Kustom K-Band Trooper Moving Radar Unit w/Antenna, c/n B615-00089, s/n
37394, acquired April 29, 1999, from Kustom Signals Inc.,
One
(1) Gateway Multi Unit Digital Photographic Computer System, c/n B236-00675,
s/n 0020399581, model no. GP7-933 PC, acquired September 15, 2000, from Gateway
Inc.,
One
(1) Gateway Computer, c/n B236-00679, s/n 0020555294, acquired October 2, 2000,
from Pacific East Industries,
One
(1) Gateway Computer, c/n B236-01221, s/n 0028731218, acquired November 5,
2002, from Pacific East Industries,
One
(1) Western Digital External Hard Drive, c/n B236-01380, s/n WMACK1566215,
acquired June 12, 2003, from Dell Marketing, RR-8 Box 8706,
One
(1) Waring One Gallon Blender, c/n B616-00013, acquired September 26, 1991,
from an unknown vendor, for $741.96.
One
Hobart Mixer, c/n B616-00125, s/n 31-1262646, model no. L800C, acquired
September 17, 2002, from Amundsen Food Equipment,
One
Hobart Mixer, c/n B616-00126, s/n 31-1267289, model no. L800C, acquired
September 17, 2002, from Amundsen Food Equipment,
One
Hobart Mixer, c/n B616-00015, model no. SST060, acquired August 5, 1996, from
Pasco Brokerage, Inc.,
One
(1) Hobart Food Slicer, c/n B616-00155, s/n 561-186-026, model no. 2612,
acquired July 26, 2004, from Oswalt Restaurant Supply,
One
(1) Hobart Food Slicer, c/n B616-00166, s/n 56-1223-895, model no. 2812-1,
acquired December 7, 2005, from Amundsen Food Equipment,
One
(1) Metro Mobile Heater/Proofer Cabinet, c/n B633-00002, s/n C20W-24038, model no. C175-C4N, acquired April 1, 2004, from Oswalt Restaurant Supply,
One
(1) Metro Mobile Heater/Proofer Cabinet, c/n B633-00003, s/n C20W-24053, model no. C175-C4N, acquired April 1, 2004, from Oswalt Restaurant Supply,
One
(1) Metro Mobile Heater/Proofer Cabinet, c/n B633-00004, s/n C20W-25203, model no. C175-C4N, acquired April 1, 2004, from Oswalt Restaurant Supply,
End
of Consent Docket
16. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
10909262 – Inmate Food Service
District No. 1
17. Discussion and possible action to consider
approving a Renewal
of Legal Services Agreement with Mark J. Caywood, Attorney at Law, to employ
him on a contract basis for legal work necessary to acquire certain real
property interests for the county's behalf in regard to condemnation
proceedings in relation to Luther Gate expansion involving the County of
Oklahoma County, Oklahoma Turnpike Authority, the Department of Transportation
of Oklahoma, and designated private real property owners who may have real
estate interests connected with the Luther Gate expansion. Said contract shall
not exceed $40,000.00. Requisition No. 11001157 has been issued to Mark J
Caywood in the amount of $8,532.17 from General/Highway/Professional
Services-Legal (1001/1100/54451 contingent upon the encumbrance of funds. Requested by Willa Johnson,
District No. 2
18. Discussion and possible action to
approve Agreement
between the City of
19. Discussion
and possible action to approve Agreement
with the City of Piedmont, a political subdivision organized and existing under
the laws of the State of Oklahoma, and the Board of County Commissioners of
Oklahoma County, for CRS-2 Emulsion Oil for street repairs. Requested by Brian Maughan,
District No. 3
20. Discussion
and possible action to approve modification
to contract for secure detention services between the Oklahoma Office of
Juvenile Affairs and the Oklahoma Board of County Commissioners. Requested by Ray Vaughn,
Environmental Health and Safety
21. Discussion and possible action to accept the following insurance policies and bonds for Oklahoma County as provided through The Beckman Company: Property Insurance on Oklahoma County buildings and PBA buildings, Excess Worker’s Compensation coverage, Liability Coverage for PBA buildings, Boiler and Equipment Breakdown coverage, Inland Marine coverage on radio towers, Inland Marine coverage for rented heavy equipment, Employee Dishonesty coverage, Treasurer’s Bond and County Engineer’s bond. Requested by Dan Mathews, Director, Environmental Health and Safety. (Document Received)
Engineering
22. Discussion and possible action to approve Memorandum
of Agreement concerning Development Permits and Floodplain Management,
between Oklahoma County and the Bethany-Warr Acres Public Works Authority. Requested
by Stacy Trumbo, PE,
23. Discussion
and possible action for approval of Engineering Claim from Todd
Engineering Company to ODOT for County Bridge and Road Improvement Fund
(CBRIF) for Oklahoma County 3-2004-A-BR, BRO-155C-(473)CO, bridge and
approaches 0.9 miles North NW 178th Street and Council Road over
Bluff Creek, District No. 3 for acceptance of final plans and award. This claim is for the amount of $4,825.00
from CBRI funds. Requested by Stacy
Trumbo, PE,
24. Discussion
and possible action for approval of Resolution
No. ________ setting priority of projects submitted to ODOT for CIRB
funding. Requested by Stacy Trumbo, PE,
25. Discussion and
possible action for approval of the Annual
Report of Collections of Occupational Tax for Mixed Beverage & Caterer
Licenses for Fiscal Year 2008-2009.
Requested by Carolynn Caudill,
26. Discussion and possible action for
27. Discussion
and possible action for approval of lease agreement
between
28. Discussion
and possible action to submit Federal
Certification Report for the Chairman’s signature. The report will then be filed with the United
States Department of Justice and the United States Department of the Treasury,
as required, to maintain eligibility for the receipt of Federal Asset
Forfeiture funds and equipment.
Requested by John Whetsel,
29. Discussion
and possible action to approve Resolution No. _______________ for the Oklahoma County Social Services
Department to adopt “The Gatekeeper
Program of
Recurring
Agenda Items:
30. Approve
all claims,
list available for inspection in the office of the
31. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
32. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
33. Commissioner comments/general remarks:
34. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
35. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW10028 – Janitorial Supplies
11001356 – New/Used Double Drum Vibratory Asphalt Compactor
36. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. § 307.B.4, for confidential communications with Board’s Attorney to discuss possible settlement of Scott Secrest, Claim TC-2008-054.
b. Pursuant to Title 25 O.S. § 307.B.4, for confidential communications with Board’s Attorney to accept payment from Arrow Wrecker in the amount of $483.94 for sale proceeds of vehicle related to TC-2009-28 – Carol Lee.
c. Pursuant to 25 O.S. 2001 § 307.B.1, discussion regarding employment, appointment, promotion demotion, disciplining or resignation of the Director of MIS.
37. Action regarding possible settlement of Scott Secrest, Claim TC-2008-054.
38. Action regarding to accept payment from Arrow Wrecker in the amount of $483.94 for sale proceeds of vehicle related to TC-2009-28 – Carol Lee.
39. Action regarding employment, appointment, promotion demotion, disciplining or resignation of the Director of MIS.
40. Adjourn at __________ until 9:00 a.m., Wednesday, September 16, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board