BOARD OF COUNTY COMMISSIONERS

AMENDED

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, September 16, 2009

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, September 11, 2009.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of September 9, 2009, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action to receive Census presentation by partnership specialist, Nina Ellison. Requested by Ray Vaughn, County Commissioner, District No. 3.

 

The following items, No. 6 through 11, are consent items and are routine in nature:

 

6.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $6,368.74 for period ending September 8, 2009, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Approve Employee Benefits Trust Warrant No. 478363 through 478900 for Oklahoma County in the amount of $330,062.86 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

1-2009-062     $522.92

 

9.         Receive Monthly Report of Fees for the month of August, 2009:  (Document Received)

 

Juvenile Bureau $282,631.14

 

10.       Receive the following litigation:

 

Case No. CJ-2009-8266: Summons, Notice of Hearing, Application for Partial Vacation of Plat

 

Case No. CJ-2009-6620: Amended Notice to Defendants of Plaintiff’s Application to Summon and Appoint Commissioners

 

Case No. CJ-2009-7886: Entry of Appearance, Notice to Defendants of Plaintiffs Application

 

Case No. 09-14140-BH: Debtors Objections to Motion for Relief from Automatic Stay and Motion for Order of Abandonment and Notice of Opportunity for Hearing with Brief Attached

 

11.       Discussion and possible action for approval of Resolution No. ________________ designating John Stephens as Receiving Officer for Engineering Department, Planning Department, Emergency Management, Capital Improvement 201, Board of County Commissioners, Employee Benefits, General Government Account, Jail Facility Fund 2040, Self Insurance Fund 4030, and Workers Compensation Fund 4020, replacing Ruth Walters.  Requested by Brad Holt, Administrator to the Board of County Commissioners.  (Document Received)

 

End of Consent Docket

 

12.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

11001032 – On-site scanning of Marriage Licenses

 

11001356 – New/Used Double Drum Vibratory Asphalt Compactor

 

13.       Discussion and possible action for approval by the Board of County Commissioners of Oklahoma County and Patricia Presley, Oklahoma County Court Clerk, by execution of their signatures herein, support this Grant Application and the Board of County Commissioners of Oklahoma County agrees to permit the Oklahoma County District Courts to install wireless Wi-Fi throughout the Oklahoma County District Courthouse and Jury Assembly Room; to allow Oklahoma County’s MIS and the County’s Facilities Departments to perform the labor necessary to install the wiring; to allow the Oklahoma Bar Foundation (OBF) to provide such grant funds for the project costs as the OBF determines to award; to acknowledge that Renee Hildebrant, Oklahoma County Trial Court Administrator, to be the responsible person in terms of Program Director/Manager who will have responsibility to make the necessary reports under the terms of the grant. In addition, for auditing purposes and the tracking of grant funds, the Board of County Commissioners of Oklahoma County and the Oklahoma County Treasurer recommend a fund account be created by the Oklahoma County Treasurer’s office to allow funds from the Oklahoma Bar Foundation to be deposited and expended from such fund upon proper authorization.  Requested by Presiding Judge Patricia Parrish.  (Document Received)

 

District No. 1

 

14.       Discussion and possible action for acceptance of Plans and to sign the Title Sheet for Proposed Oklahoma County Project, 1-2008-B, resurfacing Douglas Boulevard between 0.5 NE of 23rd Street NE 50th Street. The plans were prepared by Oklahoma County Engineering/Planning Department. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 2

 

15.       Discussion and possible action to approve temporary closure of South East 29th and Henney Road for a community walk to benefit The Tree of Life, “St. Anthony’s Hospital, Frank C. Love Cancer Institute”, and Ally’s House. The theme of the event is “Band together with Bandana Red’s against Cancer”. The length of the walk will be 2 miles and will start at 9:00 a.m.  Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)

 

Engineering

 

16.       Discussion and possible action for approval of a letter of support for The City of Edmond’s Kelly Avenue and Northern Santa Fe (BNSF) rail way grade separation project. A Recovery Act Discretionary (TIGER) Grant is available to invest in transportation infrastructure that will provide long term economic benefits. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

 

17.       Discussion and possible action for approval of a letter of support for The City of Edmond’s Covell Road Project. A Recovery Act Discretionary (TIGER) Grant is available to invest in transportation infrastructure that will provide long term economic benefits. Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

18.       Discussion and possible action to approve Resolution No. _________ to place a portion of SW 15th Street from Western Avenue to just East of S. Douglas on reserve status according to the provisions of Title 69, Section 1201 of the Oklahoma State Statutes.  Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

19.       Discussion and possible action for approval of Amendment No. 1, Modification of the Agreement to E-2009-A, Adult Detention Facility. The original projected costs would be unachievable and the Consultant will develop a Implementation and Phasing Plan. This Amendment is not to exceed $29,250.00. Requisition Number 11001924 has been issued to Frankfurt Short Bruza in the amount of $29,250.00 from 2040/5100/55001 (Jail Facility Fund/Sheriff/Capital Outlay). contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Documents Received)

 

Juvenile Bureau

 

20.       Discussion and possible action to approve Grant Proposal for the expansion of the Juvenile Justice Center Courtroom waiting area. The grant source is the Bar Association in the amount of $12,000. Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Sheriff

 

21.       Discussion and possible action to approve an agreement between the Sheriff’s Office and the Independent School District No. 89 of Oklahoma County for teachers to provide continuing secondary and GED instruction to inmates at the Oklahoma County Detention Center.  Requested by John Whetsel, Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

22.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

23.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

24.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

25.       Commissioner comments/general remarks:

 

26.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

27.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

11001389 – Curb Gutter & Sidewalk Improvements

 

CW10056A – Uniform Trousers-Sheriff’s Dept.

 

28.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to 25 O.S. § 307.B.1, discussion regarding the employment, hiring, appointment, promotion, demotion, disciplining or resignation of the Director of Court Services for the Board of County Commissioners.

 

29.       Action regarding the employment, hiring, appointment, promotion, demotion, disciplining or resignation of the Director of Court Services for the Board of County Commissioners.

 

30.       Adjourn at __________ until 9:00 a.m., Wednesday, September 23, 2009.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

County Clerk Deputy and Director of Clerks of the Board