BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, September 30, 2009

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, September 25, 2009.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of September 23, 2009, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action to receive the Platinum Project Award from Oklahoma Floodplain Managers Association and approval of Resolution __________ , commending Ruth Walters for her leadership in the Oklahoma County Crutcho Acquisition Project.  This item is requested by Stacey Trumbo, PE, County Engineer.

 

The following items, No. 6 through 12, are consent items and are routine in nature:

 

6.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $5,141.99 for period ending September 22, 2009, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Approve Employee Benefits Trust Warrant No. 479721 through 480363 for Oklahoma County in the amount of $575,993.82 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive the following litigation:

 

Case No. CJ-2008-3834: Dismissal of Case

 

Case No. CJ-2009-3525: Alias Notice of Sheriff’s Sale

 

Case No. CJ-2009-8634: Summons, Petition

 

Case No. CJ-2009-8632: Summons, Petition

 

Case No. CJ-2009-8770: Summons, Entry of Appearance, Petition for Foreclosure

 

Case No. 09-14140-BH: Bankruptcy

 

TC-2009-048: Tort Claim

 

9.         Discussion and possible action for approval of Resolution No. _______ designating Jeremy Bullock as Receiving Officer for Oklahoma County District No. 2.  Requested by Brian Maughan, County Commissioner, District No. 2.  (Document Received)

 

10.       Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

1-2009-063        $182.77

 

11.       Receive Monthly Report of Fees for the month of August 2009:  (Documents Received)

 

County Assessor  $ 3,067.75

 

Juvenile Bureau

9N Restitution   $20,268.87

9J Restitution    $  1,618.76

JJC Emergency $  1,896.26

 

12.       Discussion and possible action to receive Oklahoma County Conservation District Audit Report for the Year Ended June 30, 2009.  Requested by Carolynn Caudill, Oklahoma County Clerk, (Document Received)

 

End of Consent Docket

 

13.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

11001032 – On site scanning of Marriage Licenses

 

CW10028 – Janitorial Supplies

 

11001389 – Curb, Gutter & Sidewalk Improvements

 

District No. 1

 

14.       Discussion and possible action for approval of Mutual Cooperation Agreement between the Town of Jones City and Oklahoma County pursuant to Title 11 O.S. § 33-102, Title 11 O.S. § 36-101(6), Title 74 O.S. § 1008, Title 69 O.S. § 1903B and Title 19 O.S. § 339; providing for assistance with construction of sidewalks on 2nd street on property within the exclusive control or ownership and within the city limits of the Town of Jones.  Total cost of the project is Eighty-Six Thousand Six Hundred Fifty-Eight Dollars and Ninety-Three Cents ($86,658.93).  The City agrees to reimburse the County for labor, equipment and materials in an amount not to exceed Forty-Nine Thousand Dollars ($49,000.00).  This agreement shall become effective upon approval of all parties and shall terminate on June 30, 2010. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

15.       Discussion and possible action for approval of Mutual Cooperation Agreement between the City of Midwest City and Oklahoma County pursuant to Title 11 O.S. § 33-102 and 103 and Title 74 O.S. § 1008; providing for assistance with construction of a parking lot at the new Neighborhoods in Action Community Center located at 1124 N Douglas Blvd on property within the exclusive control or ownership of the City of Midwest City.  Total cost of the project is Eighty-One Thousand Nine Hundred Ninety-One Dollars and Thirty-Seven Cents ($81,991.37).  The City agrees to reimburse the County for labor, equipment and materials in an amount not to exceed Fifty-Seven Thousand Dollars ($57,000.00). District No. 1 agrees to reimburse the Highway Cash Fund up to Twenty-Four Thousand Nine Hundred Ninety-One Dollars and Thirty-Seven Cents ($24,991.37) from its General Fund appropriations.  This agreement shall become effective upon approval of all parties and shall terminate on June 30, 2010. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 3

 

16.       Discussion and possible action to adopt Resolution No. _________ to levy assessments in the Boucher Drive Road Assessment District in accordance with the appraisement and apportionment by the Oklahoma County Assessor, as confirmed, against the record title holders of lots and tracts of land liable for said assessments.  Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

17.       Discussion and possible action for Oklahoma County to encourage participation by Oklahoma County employees to adopt a battalion of US Marines and utilize an available Oklahoma County room to prepare and package holiday mail outs and letters of encouragement.  Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

Engineering

 

18.       Discussion and possible action for Chairman to sign a letter of response to Baron Exploration Company electing the option to receive royalty on the Carlson 2-20H Well, Section 20-T12N-4W. It is policy not to take bids on less than one acre, and Oklahoma County has 0.0104 Net Acres.  Requested by Stacey Trumbo, PE, Oklahoma County Engineer.  (Document Received)

 

Juvenile Bureau

 

19.       Discussion and possible action to approve Educational Contract Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and the Independent School District No. 89 of Oklahoma County.  Independent School District No. 89 shall provide Educational Services for juveniles who are detained in the Juvenile Justice Facility.  This contract is effective July 1, 2009 through June 30, 2010.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received) 

 

20.       Discussion and possible action to approve Service Agreement between the Oklahoma County Juvenile Bureau and the Mountain School Teen Adventures, Inc. who shall provide outdoor adventure programming utilizing rock climbing, hiking and camping for the purpose of building up, influencing and affirming at risk teens.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received) 

 

21.       Discussion and possible action to approve Service Agreement between the Oklahoma County Juvenile Bureau and Cedar Ridge who shall provide inpatient psychiatric treatment at residential and acute levels of care.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received) 

 

Recurring Agenda Items:

 

22.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

23.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

24.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

25.       Commissioner comments/general remarks:

 

26.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

27.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW2022-2 – Grocery Products

 

CW09014 – Fleet Equipment

 

28.       Executive Session for the purpose of discussing the following:

 

a.       Pursuant to Title 25 O.S. § 307.B.4, for confidential communications with Board’s Attorney to discuss appointment of Representative Commissioner for Trial of Cecil Threet Vs Correctional Health Care Management, ET AL, Case No. CIV-07-943 to begin on or about October 13, 2009.

 

b.      Pursuant to Title 25 O.S. § 307.B.4, for confidential communications with Board’s Attorney to discuss appointment of Representative Commissioner for Trial of Case CIV-09-207, Tonya Dyer Vs Board of County Commissioners, ET AL, to begin on or about October 13, 2009.

 

c.   Pursuant to 25 O.S. § 307.B.1, discussion regarding the employment, hiring, appointment, promotion, demotion, disciplining or resignation of the Director of Court Services for the Board of County Commissioners.

 

29.       Action regarding appointment of Representative Commissioner for Trial of Cecil Threet Vs Correctional Health Care Management, ET AL, Case No. CIV-07-943 to begin on or about October 13, 2009.

 

30.       Action regarding appointment of Representative Commissioner for Trial of Case CIV-09-207, Tonya Dyer Vs Board of County Commissioners, ET AL, to begin on or about October 13, 2009.

 

31.       Action regarding the employment, hiring, appointment, promotion, demotion, disciplining or resignation of the Director of Court Services for the Board of County Commissioners.

 

32.       Adjourn at __________ until 9:00 a.m., Monday, October 05, 2009.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

County Clerk Deputy and Director of Clerks of the Board