BOARD OF
Monday, November 2, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday, October 29, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of October 28, 2009,
prepared by the
5. Discussion and
possible action to approve Resolution
No. _____ declaring the month of November “Pancreatic Cancer Awareness
Month” and adopting the resolution provided by the Pancreatic Cancer Action
Network. Requested by Ray Vaughn,
6. Discussion and
possible action to approve Resolution
No. ___________ proclaiming the month of November as World Alzheimer’s
Month in
The
following items, No. 7 through 10, are consent items and are routine in nature:
7. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $2,943.34 for period ending October 27, 2009, pending notification of
encumbrance to Donna Lovelace,
8. Approve
Employee
Benefits Trust Warrant No. 482867 through 483527 for
9. Receive the following litigation:
Case CJ 2009-9917: Summons, Petition for
Foreclousure
Case CJ 2009 8825 Summons Plaintiff’s
Original Petition
Case No. 07-10888 NLJ: US Bankruptcy Court
Western District of
Case No. 08-35994 (KRH): US Bankruptcy
10. Discussion and possible action to approve Resolution No. ____________ disposing of equipment from the inventory of the Oklahoma County Clerk. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.2
One
(1) Granada Burgundy Chair, c/n F102-00368, acquired July 26, 2000, from
Copelin’s
One
(1) Granada Black Chair, c/n F102-00391, acquired March 21, 2003, from Scott
Rice, Co.,
One (1) Shaw
Walker Walnut Grain File Cabinet, c/n F104-00224, acquired in 1982, from
Southwestern Stationary,
One (1) Brown 5 Drawer Legal Size File Cabinet, c/n F104-00225, acquired 1982, from an unknown vendor, for an estimated $384.75.
One (1) Canon
Scanner w/SCSI Cable Kit, c/n F236-00587, s/n CC3022653, acquired August 6,
2002, from Business Imaging Systems,
One (1) Canon Scanner 4010C, c/n F236-00895, s/n DW300895, acquired July 10, 2007, from Solutions 4 Sure, 6 Cambridge Drive, Trumbull CT, 06611, for $2,565.21.
One (1) Canon Scanner 4010C, c/n F236-00896, s/n DW300873, acquired July 10, 2007, from Solutions 4 Sure, 6 Cambridge Drive, Trumbull CT, 06611, for $2,565.21.
One (1) Canon Scanner 4010C, c/n F236-00908, s/n DW302364, acquired December 7, 2007, from Solutions 4 Sure, 6 Cambridge Drive, Trumbull CT, 06611, for $2,565.21.
One (1) Canon Scanner 4010C, c/n F236-00909, s/n DW302369, acquired December 7, 2007, from Solutions 4 Sure, 6 Cambridge Drive, Trumbull CT, 06611, for $2,565.21.
One (1) Canon Scanner 4010C, c/n F236-00942, s/n DW302421, acquired January 10, 2008, from Solutions 4 Sure, 6 Cambridge Drive, Trumbull CT, 06611, for $2,583.76.
One (1) Canon Scanner 4010C, c/n F236-00943, s/n DW302419, acquired January 10, 2008, from Solutions 4 Sure, 6 Cambridge Drive, Trumbull CT, 06611, for $2,583.76.
One (1) Canon Scanner 4010C, c/n F236-00944, s/n DW303967, acquired January 10, 2008, from Solutions 4 Sure, 6 Cambridge Drive, Trumbull CT, 06611, for $2,583.76.
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00661, s/n KO24400216, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00662, s/n KO24400207, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00663, s/n KO24400212, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00665, s/n KO24400272, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00667, s/n KO24400274, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00668, s/n KO24400271, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
End
of Consent Docket
11. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW10071 – Toughbooks – Misc. Technology
District No. 1
12. Discussion
and possible action for approval of Engineering
Claim from Cobb Engineering Company to ODOT for County Bridge and Road
Improvement Fund (CBRIF) for Oklahoma County 1-2005-H-BR, BRO-155D-(690)CO,
bridge and approaches 0.8 miles East of Triple X Road on 150th Street over Smith Creek, District No. 1 for
Right-of-Way Plans. This claim is for the amount of $5,598.00 from CBRI funds.
Requested by Willa Johnson,
13. Discussion and possible action for
approval of Professional
Services Agreement with R.D. Flanagan and Associates to conduct a PHASE V -
FEMA BENEFIT/COST ANALYSIS related to the mitigation and/or acquisition of
repetitive floodplain loss areas of Crutcho Park Addition located in
unincorporated local county. Requisition No. 11002817 has been issued to R. D.
Flanagan & Associates in the amount of $8,000 from County Bonds 2008/Flood
Control Crutcho/Other Services (2032/1204/55370) contingent upon encumbrance of
funds. Requested by Willa Johnson,
District No. 2
14. Discussion
and possible action to approve Mutual Cooperation Agreement
between the Western Heights Public Schools and the Board of County Commissioners
of Oklahoma County to assist the School District with parking areas,
playgrounds, athletic fields, access roads, drainage areas, and other areas
within the exclusive control of ownership of the School District that require
reconstruction, improvement, repair or maintenance. This agreement shall
commence on July 1, 2009, and continue through June 30, 2010. Requested by
Brian Maughan, Commissioner, District No. 2, and approved as to form and
legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Engineering
15. Discussion
and possible action for approval
for the Board of County Commissioners to sign ODOT Federal Emergency Relief
Damage Statement for 2007 ice storm damage debris cleanup on various major
collectors in District No.1. Requested by Stacey Trumbo,
Emergency Management
16. Discussion
and possible action for approval of the Memorandum
of Understanding between Oklahoma City –County Board of Health to provide
on site “Push Partner” assistance for the dissemination of medications to
Oklahoma County employees and their immediate family in the event of epidemic
or wide-scale illness, per Oklahoma City-County Health Department guidelines.
Requested by David Barnes Director, Emergency Management and approved as to
form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
17. Discussion and possible action to receive
the Oklahoma County Utility
Services Authority Annual Financial Statements and Independent Auditor’s
Report for the Year Ended December 31, 2008, Prepared by John M. Arledge and
Associates, P. C. Requested by Carolynn Caudill, County Clerk (Document Received)
18. Discussion and possible action to approve Modification
to SmartDog Master Services Agreement dated May 22, 2009 relating to travel
expenses. Requested by Carolynn Caudill,
19. Discussion
and possible action for approval of Resolution
No. ________ accepting Oklahoma County Project No. E-2009-G, Installation
of a Vehicle Barrier System at the
20. Discussion
and possible action for authorization of the Chairman to sign
and return Notice of Violation from the
21. Discussion
and possible action to approve an amendment to the Agreement
with J. Ted Bonham for legal representation in the case of Threet Vs. Board of
County Commissioners, Oklahoma County Sheriff’s Office, John Whetsel, et al,
Case Number CIV-07-943-HE. This amendment increases the estimate of the
projected fees and expenses by $10,000.00. Requested by John Whetsel, Oklahoma
County Sheriff, and approved as to form and legality by John M. Jacobsen,
Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioner comments/general remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting
CW10036-1 – Oil & Lubricants
CW10005 – Automotive Supplies
28. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. § 307(b)(4), for confidential communications with Board’s Attorney to discuss current case status and recent rulings, possible settlement and/or appointment of a designated representative to attend/take part in settlement negotiations, if any, regarding Cecil Threet v Correctional Health Care Management, Et Al, Case No. CIV-07-943.
b. Pursuant to Title 25 O.S. § 307(b)(4), for confidential communications with Board’s Attorney to discuss possible settlement regarding Scott M. Thornton V Larry Hill, Et Al, Case No. CIV-08-575.
29. Action regarding possible settlement and/or appointment of a designated representative to attend/take part in settlement negotiations, if any, regarding Cecil Threet v Correctional Health Care Management, Et Al, Case No. CIV-07-943.
30. Action regarding possible settlement and/or appointment of a designated representative to attend/take part in settlement negotiations, if any, regarding Scott M. Thornton V Larry Hill, Et Al, Case No. CIV-08-575.
31. Adjourn at __________ until 9:00 a.m., Tuesday, November 10, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board