BOARD OF
Wednesday, November 18, 2009
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, November 13, 2009.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of November
10, 2009, prepared by the
5. Discussion and possible action to approve Resolution No. _______ recognizing LaDonna Dunlop as a great Family and Consumer Sciences Educator. Requested by Bill Geer ,Director of OSU Extension . (Document Received)
6. Discussion and
possible action of Presentation by Frankfurt-Short-Bruza of the
The
following items, No. 7 through No. 17, are consent items and are routine in
nature:
7. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $19,848.74 for period ending November 10, 2009, pending notification
of encumbrance to Donna Lovelace,
8. Approve
Employee
Benefit Trust Warrant No. 484108 through 484684 for
9. Receive canceled checks as follows: (Document Received)
Lost Check: W Craig Barton, Check No. 820008118, dated August 31, 2009, in the amount of $595.12. Reissued new Check No. 820008297 on November 4, 2009
Lost Check: Betty Sage, Check No. 1339 dated October 26, 2009, in the amount of $1790.00 Reissued new Check No. 1365 November 4, 2009.
Cancelled
Check No. 401005446 dated November 2, 2009, in the amount of $119.50. No Reissue Per Brad Holt, Administrator Board
of
10. Discussion and possible action for approval of Resolution No. _______________ disposing of Scrap Materials, the sale of 23,700 pounds of scrap metal by Highway District 3 to Standard Iron and Metal Co., for a total price of $237.00 deposited to the Highway Cash Fund. Requested by Ray Vaughn, Commissioner, District No. 3. (Document Received)
11. Receive the following litigation:
Case No. CJ-2009-3525: Sheriff’s
Case No. CJ-2009-10836: Petition to Foreclose the Right to Reopen
Plat
Case No. CJ-2009-10837: Notice of Hearing to Foreclose Right to
Reopen Plat
Case No. CJ-2009-68-45: Foreclosure
Case No. CJ-2009-10217
Foreclosure
TC 2009 055: Tort Claim
Case No. CJ-2009-5812: Petition – Appeal of Board of Equalization
Decision
12. Receive Monthly Report of Fees for the month of October, 2009: (Document Received)
Planning Commission Fee Fund Report $ 12,666.45
Planning Commission Inspection Fee Fund $ 26,286.31
13. Receive Monthly Report of Fees for the month of October, 2009: (Documents Received)
General Fund $ 331,391.13
Clerk Lien Fee Fund $ 7,412.39
UCC Central Filing Fund $ 56,348.16
Records Preservation Fund $ 67,770.00
OK Tax Comm. % of Doc Stamps $ 260,673.61
Mechanic Liens/Investments $ 5,371.79
Refunds $ 855.66
Total $ 729,822.74
Comm/Culvert Pipe Sales Fund 8206 $ 261.46
Total
$ 261.46
Sheriff Fees $129,002.68
Law Library Fees $ 41,412.95
Revolving Fund Fees $ 46,526.83
Drug Court User Fees $ 5,100.70
Sheriff Incarceration Fees $ 4,340.18
Election Board $ 19,985.48
Court
Fund Bank
of
Beginning Balance $1,993,960.07 $1,064,264.69
Deposits & Canceled Vouchers $ 1,032,775.75 $ 46,419.78
Disbursements $ 2,221,719.43 $ 624,525.62
Ending Balance $
805,016.39 $ 486,158.85
15. Receive Depository Fund Accounts Summary
for the month of October, 2009.
Requested by Forrest “Butch”
16. Discussion
and possible action to approve Resolution
No. ___________ to amend a portion of Resolution Number 300-09 and place the
following items of equipment and/or property back on the
One (1) Canon Scanner 4010C, c/n F236-00909, s/n DW302369, acquired December 7, 2007, from Solutions 4 Sure, 6 Cambridge Drive, Trumbull CT, 06611, for $2,565.21.
One (1) Canon Scanner 4010C, c/n F236-00942, s/n DW302421, acquired January 10, 2008, from Solutions 4 Sure, 6 Cambridge Drive, Trumbull CT, 06611, for $2,583.76.
One (1) Canon Scanner 4010C, c/n F236-00943, s/n DW302419, acquired January 10, 2008, from Solutions 4 Sure, 6 Cambridge Drive, Trumbull CT, 06611, for $2,583.76.
One (1) Canon Scanner 4010C, c/n F236-00944, s/n DW303967, acquired January 10, 2008, from Solutions 4 Sure, 6 Cambridge Drive, Trumbull CT, 06611, for $2,583.76.
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00661, s/n KO24400216, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00662, s/n KO24400207, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00663, s/n KO24400212, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00665, s/n KO24400272, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00667, s/n KO24400274, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
One (1) Axiohm
Printer w/Parallel Port, c/n F236-00668, s/n KO24400271, model no.
A758-1005-0136, acquired February 5, 2003, from Standley Systems, 2601 NW
Expressway,
17. Discussion
and possible action to approve Resolution
No. __________to declare the following property surplus and to be purchased for
Fifty Dollars ($50.00) by the Washington County Clerk, Washington County,
One (1) Axiohm Printer w/Parallel
Port, c/n F236-00661, s/n KO24400216, model no. A758-1005-0136, acquired February
5, 2003, from Standley Systems, 2601 NW Expressway,
One (1) Axiohm Printer w/Parallel
Port, c/n F236-00662, s/n KO24400207, model no. A758-1005-0136, acquired
February 5, 2003, from Standley Systems, 2601 NW Expressway,
One (1) Axiohm Printer w/Parallel
Port, c/n F236-00663, s/n KO24400212, model no. A758-1005-0136, acquired
February 5, 2003, from Standley Systems, 2601 NW Expressway,
One (1) Axiohm Printer w/Parallel
Port, c/n F236-00665, s/n KO24400272, model no. A758-1005-0136, acquired
February 5, 2003, from Standley Systems, 2601 NW Expressway,
One (1) Axiohm Printer w/Parallel
Port, c/n F236-00667, s/n KO24400274, model no. A758-1005-0136, acquired
February 5, 2003, from Standley Systems, 2601 NW Expressway,
One (1) Axiohm Printer w/Parallel
Port, c/n F236-00668, s/n KO24400271, model no. A758-1005-0136, acquired
February 5, 2003, from Standley Systems, 2601 NW Expressway,
End
of Consent Docket
18. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW10036-1 – Oil & Lubricants
CW10051 – Telecommunications Equipment
District No. 3
19. Discussion and possible action for
approval of agreement
with the City of
20. Discussion
and possible action to approve Resolution
No. __________ of the Board of Directors of the Deer Creek Fire Protection
District, including a Consent and Certification of a Citizen’s Petition
requesting inclusion of certain land described in the Petition into the Deer
Creek Fire Protection District, and setting a public hearing for December 2,
2009. Requested by Ray Vaughn,
Treasurer
21. Discussion
and possible action for approval of Electronic
Transaction Agreement with Official Payments Corporation to allow online
credit card payment of taxes. There is
no charge to
Juvenile
Bureau
22. Discussion
and possible action that the Oklahoma
County Juvenile Detention Center announces that Maxine Delma Harding,
Juvenile Detention Officer II was named “Line Staff of the Year” at the
Oklahoma Juvenile Detention Association Annual Conference that was held October
21 – 23, 2009 in Grove, Oklahoma. Requested by
23. Discussion and possible action to approve
and authorization for the Sheriff’s Office to accept an award from the Office of
Community
Oriented Policing Services (COPS), for the U.S. Department of Justice,
“COPS Secure Our Schools Program” grant to fund security enhancements for Jones
Public Schools in the amount of $62,915.00. There is a fifty percent matching
funds required in the amount of $62,916.00 which will be the responsibility of
Jones Public Schools. Requested by Sheriff John Whetsel, and approved as to form and legality by John Jacobsen, Assistant
District Attorney. (Document Received)
Recurring Agenda Items:
24. Approve
all claims,
list available for inspection in the office of the
25. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
26. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
27. Commissioner comments/general remarks:
28. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
29. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11002240 – Courthouse
Remodel
CW10055 – Heat &
Air
30. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. § 307(B)(4), discussion regarding possible settlement of Workers’ Compensation case on Houston Stout.
b. Pursuant to 25 O.S. § 307(B)(4), discussion regarding possible settlement of Workers’ Compensation case on Chris Byram.
c. Pursuant to 25 O.S. § 307(B)(4), discussion regarding possible settlement of Workers’ Compensation case on Yolanda Doroteo.
31. Action
regarding possible settlement of Workers’ Compensation case on Houston Stout.
32. Action regarding possible settlement of Workers’ Compensation case on Chris Byram.
33. Action regarding possible settlement of Workers’ Compensation case on Yolanda Doroteo.
34. Adjourn at __________ until 9:00 a.m., Wednesday, November 25, 2009.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy