BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, November 25, 2009

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, November 20, 2009.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of November 10, 2009, Special Meeting of November 13, 2009, and November 18, 2009, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action to approve Resolution No. _________ affirming Oklahoma County’s support and partnership with the 2010 Census. Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

The following items, No. 6 through No. 12, are consent items and are routine in nature:

 

6.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $11,068.64 for period ending November 17, 2009, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 484685 thru 485399 for Oklahoma County in the amount of $236,016.05 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive canceled checks as follows:  (Document Received)

 

            Cancelled Check: Eureka Water Company, Check No. 111069430, dated September 30, 2009, in the amount of $480.00. Reissue new check for the November 25, 2009 meeting.

 

            Cancelled Check: Eureka Water Company, Check No. 1161047010 dated September 30, 2009, in the amount of $249.60. Reissue new check for the November 25, 2009 meeting.

 

            Cancelled Check Eureka Water Company Check No. 1001321740 dated September 30, 2009, in the amount of $96.20. Reissue new check for the November 25, 2009 meeting.

 

9.         Receive the following litigation:

 

Case No 08-11525 11 Amended Bankruptcy

 

Case No. 08-035994 Bankruptcy

 

TC-2009-056 Tort Claim

 

10.       Recommendation for denial of Tort Claim No. 2009-054, Leroy Stokes, date of accident, October 27, 2009, for the amount of $323.00. Requested by Ian Wolfe, Safety Coordinator, Environmental Health & Safety.  (Document Received)

 

11.       Receive Monthly Report of Officers for the month of October, 2009:  (Documents Received)

 

County Sheriff              $1,953,082.29

 

            Juvenile Bureau

9N Restitution   $20,614.33

9J Restitution     $ 2,051.26

JJC Emergency  $ 1,896.26

 

12.       Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

1-2009-65                    $261.46

1-2009-66                    $349.16

3-2009-003        $780.99

 

End of Consent Docket

 

13.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW10005 – Automotive Supplies

 

District No. 1

 

14.       Discussion and possible action for approval of Right-of-way, Public Utility and Encroachment Agreement and Resolution No. ____________between Oklahoma Department of Transportation and Oklahoma County for Project 1-2005-F, BRO-155D(568)CO, JP 23593(04) Bridge and approaches on Anderson Road over Choctaw Creek, 0.1 mile North of NE 10th Street. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

 

District No. 3

 

15.       Discussion and possible action for approval of Resolution No. __________ appointing Kathleen Blanco as requisitioning officer for Boucher Drive Road Improvement District Project (Tax Assessment District Fund 1118; Cost Center 1230:Boucher Road 3-2009-A).  Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

16.       Discussion and possible action to approve Agreement between the Town of Luther and the Board of County Commissioners, Oklahoma County, for reconstruction of 2 blocks of Cedar Street between N 2nd St and S 2nd St.  Upon completion of the work, Luther will reimburse Oklahoma County the costs for contractors and materials used in completing this project.  The not to exceed amount is $50,716.14, the estimated cost.  The Town of Luther applied for and received a $50,000 Grant from the 2009 Rural Economic Action Plan (REAP) Fund, Grant # T-2009-17 to reconstruction of this section of their roads.  After completion of construction Luther shall be responsible for all repair and maintenance of the roadway. The attached agreement has not been reviewed by the Town of Luther and an additional opinion will be required if their review results in changes.  Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

 

Engineering

 

17.       Discussion and possible action for approval of Application Form for the 2014 Federal Fiscal Year Surface Transportation Program for funding for Waterloo Road from I-35 to Douglas Boulevard. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)

 

18.       Discussion and possible action for approval of Resolution No. __________ of Necessity for determining the compensability of a certain occupant’s interests in real property acquired by Oklahoma County for highway purposes (Oklahoma County Project E-97-F), and instructing the District Attorney’s Office to bring an action for relief, and if compensable or expedient, to acquire interest by purchase or condemnation. Requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

 

Oklahoma County Clerk

 

19.       Discussion and possible action to receive certified copy of Abstractor’s Bond from First American Title and Trust Co., of Oklahoma City, in the amount of $100,000.00 beginning October 1, 2009, and ending October 1, 2010. Requested by Carolynn Caudill, County Clerk. (Document Received)

 

Oklahoma County Sheriff

 

20.       Discussion and possible approval of an agreement by and between the City of Oklahoma City and the County of Oklahoma County whereas the United States Department of Justice was required to reconstruct the Local Law Enforcement Block Grant Program and therefore a new program Justice Assistance Grants (JAG) Program was designed. The agreement states the City of Oklahoma City will waive their 10% of the funds for administrating the grant. Oklahoma City will receive $694,184.00 and the County of Oklahoma County $124,519.00. The Sheriff’s Office will utilize the funds in the same manner as the previous Local Law Enforcement Block Grants to support Law Enforcement Technology. The funds are required to be spent by September 30, 2011. There are no matching funds required. Requested by John Whetsel, Sheriff and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

21.       Discussion and possible action to approve a contract between Oklahoma County and Aramark Correctional Services, LLC , to provide food service for the County’s Inmates at the Oklahoma County Detention Facility .  This Agreement shall begin on Dec. 14, 2009, and end June 30, 2010, with two options years for renewal.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

22.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

23.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

24.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

25.       Commissioner comments/general remarks:

 

26.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

27.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to Title 25 O.S. § 307(b)(4), for confidential communications with Board’s Attorney to discuss current case status and recent rulings, possible settlement and/or appointment of a designated representative to attend/take part in settlement negotiations, if any, regarding Cecil Threet v Correctional Health Care Management, Et Al, Case No. CIV-07-943.

 

28.       Action regarding possible settlement and/or appointment of a designated representative to attend/take part in settlement negotiations, if any, regarding Cecil Threet v Correctional Health Care Management, Et Al, Case No. CIV-07-943.

 

29.       Adjourn at __________ until 9:00 a.m., Wednesday, December 02, 2009.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

County Clerk Deputy