BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, December 16, 2009

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, December 11, 2009.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of December 9, 2009, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through No. 13, are consent items and are routine in nature:

 

5.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $6,350.14 for period ending December 8, 2009, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. Check 486419 through 487102 for Oklahoma County in the amount of $317,148.80 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive canceled check as follows:  (Document Received)

 

Lost Check: Swaim Serum Co. Inc., Check No. 1160030530, dated Aug. 12, 2009, in the amount of $368.18.  Check will be reissued at the December 16, 2009 meeting.

 

8.         Receive the following litigation:

 

            Case No. CJ-2007-530: Subpoena

 

            Case No. 09-11435 Bankruptcy

 

            Case No. 06-12867 Bankruptcy

 

            Case No. 09-11977 Bankruptcy

 

            Case No. 05-95603 Bankruptcy

 

            Case No. TC-2009-058 Tort Claim

 

            Case No. TC-2009-059 Tort Claim

 

9.         Receive Monthly Report of Fees for the month of November, 2009:  (Document Received)

 

            Planning Commission Fee Fund Report $ 15,055.15

 

            Planning Commission Inspection Fee Fund        $ 26,749.31

 

Election Board                                      $   84,437.72

 

10.       Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

1-2009-069        $641.11

 

11.       Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

HAROLD RUPPERT                          14-371-1632; ARLINGTON HILLS SUB ADDITION; LOT 035

 

HAROLD RUPPERT                          15-054-6930; CHESSER ADDITION; LOT 017; BLOCK 010

 

HAROLD RUPPERT                          02-644-6000; WHITE ORCHARD ADDITION; LOTS 29 & 30; BLOCK 009

 

HAROLD RUPPERT                          15-046-7695; PINE ADDITION; LOT 020; BLOCK 005

 

HAROLD RUPPERT                          01-496-7888-PARKER & COLCORD ADDITION; LOTS 14 & 15; BLOCK 014

 

HAROLD RUPPERT                          02-008-6100; DAYS HASSMAN PARK ADDITION; LOT 002; BLOCK 003

 

HAROLD RUPPERT                          03-003-7449; CRESTON HILLS ADDITION; LOT 009; BLOCK 028

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions. Requested by Forrest “Butch” Freeman, County Treasurer. (Document Received)

 

12.       Receive Depository Fund Accounts Summary for the month of November, 2009.  Requested by Forrest “Butch” Freeman, Oklahoma County Treasurer.  (Document Received

 

13.       Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

   1-2009-68       $655.00

 

End of Consent Docket

 

14.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW10002 – Fleet Fueling System

 

CW10023 – Herbicides

 

District No. 3

 

15.       Discussion and Possible action to cancel the February 9, 2010 special election regarding expansion of the Deer Creek Fire Protection District, and authorizing the Chairman to sign and send a letter notifying the Secretary of the Oklahoma County Election Board of the cancellation. Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

Oklahoma County Clerk

 

16.       Discussion and possible action to receive the June 30, 2009 GASB 45 Other Post Employment Benefits Actuary Report for Oklahoma County.  Prepared by Milliman.  Requested by Carolynn Caudill, County Clerk.  (Document Received)

 

17.       Discussion and possible action to approve Change Request Form from AMCAD. Oklahoma County, Ok Ailis Maintenance, Maintenance Pro Rated January thru June 2010, in the amount of $47,853.00 Modifies Contractual Payment Schedule.  Requisition No. 11003664 has been issued to American Cadastre LLC in the amount of $47,853.00 from County Clerk UCC Central Filing Fund/County Clerk/Equipment-Vendors Maint (1151/1700/54157) contingent upon encumbrance of funds.  Requested by Carolynn Caudill, County Clerk and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

18.       Discussion and possible action to approve Independent Contractor Agreement (Amendment) for Brenda Pirkey modifying terms that Consultant agrees to work no more than 20 (Twenty) hours per week from the date of this Amendment. Requisition No. 11003724 has been issued to Brenda Tramell Pirkey in the amount of $80,000.00 from County Clerk UCC Central Filing Fund/County Clerk/Professional Services Other (1151/1700/54455) contingent upon encumbrance of funds.  Requested by Carolynn Caudill, County Clerk and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

Oklahoma County Sheriff

 

19.       Discussion and possible approval of an agreement by and between the City of Oklahoma City and the County of Oklahoma County whereas the United States Department of Justice Recovery Justice Assistance Grants (JAG) Program. The agreement states the City of Oklahoma City will waive their 10% of the funds for administrating the grant. Oklahoma City will receive $2,134,382.00; County of Oklahoma County will receive $553,683.00; Bethany will receive $33,672.00; Choctaw will receive $17,247.00l; Del City will receive $51,904.00; Edmond will receive $48,290.00; Midwest City will receive $110,049.00; Warr Acres will receive $28,908.00; and the Village will receive $20,696.00; The Sheriff’s Office will utilize the funds in the same manner as the previous Justice Assistance Grants to support Law Enforcement Technology/Equipment. The funds are required to be spent by September 30, 2011. There are no matching funds required.  Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

20.       Discussion and possible action to transfer surplus food items to Oklahoma County Social Services Department to be used for those county residents who by reason of age, infirmity or misfortune may have claims upon the sympathy and aid of the county to aid in feeding County residents during the Holiday season.  These items could not be used by the new Inmate food vendor since they are perishable or partially opened.  Requested by John Whetsel, Oklahoma County Sheriff.

 

Oklahoma County Social Services

 

21.       Approval of agreement modification between the Board of Oklahoma County Commissioners on behalf of the Department of Oklahoma County Social Services and the Health Alliance for the Uninsured, Inc. (HAU) to receive reimbursement for medication and related pharmaceutical expenses provided by the Oklahoma County Pharmacy to patients of free clinics approved by HAU.  The modification increases the “not to exceed” amount of the contract by $8,000.00 from $35,000.00 to $43,000.00 for FY. 2008-09.  Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through December 31, 2009.  Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

Recurring Agenda Items:

 

22.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

23.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

24.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

25.       Commissioner comments/general remarks:

 

26.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

27.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW10055 – Heat & Air Parts-Rebid

 

28.       Executive Session for the purpose of discussing the following:

 

A.     Pursuant to 25 O.S. § 307.B.1, discussion regarding the employment, hiring, appointment, promotion, demotion, disciplining or resignation of the Director of MIS for the Board of County Commissioners.

 

29.       Action regarding the employment, hiring, appointment, promotion, demotion, disciplining or resignation of the Director of MIS for the Board of County Commissioners.

 

30.       Discussion regarding the Adult Detention Center Master Plan, and the Juvenile Justice Center. Requested by Ray Vaughn, Chairman, Board of County Commissioners.

 

31.       Adjourn at __________ until 9:00 a.m., Wednesday, December 23, 2009.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

County Clerk Deputy and Director of Clerks of the Board