BOARD OF COUNTY COMMISSIONERS

9:00 a.m.

Wednesday, April 13, 2011

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Friday, April 8, 2011.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Monday, April 4, 2011, and the minutes of the Special Meeting of Thursday, April 7, 2011, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

5. Discussion and possible action to approve Resolution No. ____________to support the First Tee of Metropolitan Oklahoma City Spring Roundup Golf Tournament. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)

6. Discussion and possible action to approve Resolution No. _____________ to extend County-Wide Burn Ban for Oklahoma County due to extreme fire danger. Requested by David Barnes, Director, Emergency Management. (Document Received)

The following items, No. 7 through 23, are Consent Items and are routine in nature:

7. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $22,615.67 for period ending April 5, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

8. Approve Employee Benefit Trust Warrant No. 524532 through 525117 for Oklahoma County in the amount of $209,247.78 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

9. Receive cancelled checks as follows: (Documents Received)

Check No. 1001333803 dated April 4, 2011, Ian S. Wolfe, in the amount of $57.12. Duplicate payment. Do not reissue.

Check No. 1001333794 dated April 4, 2011, Donald R. Gust, in the amount of $91.29. Duplicate payment. Do not reissue.

Check No. 1001333229 dated February 16, 2011, Lone Star Products & Equipment, in the amount of $335.00. Issued to wrong vendor. Do not reissue.

10. Receive the following litigation:

Case No. CV-2011-479 Petition to Quiet Title

Case No. CJ-2011-2089 Foreclosure

Case No. CJ-2011-2205 Foreclosure

Case No. CJ-2011-2256 Foreclosure

TC-2011-010 Tort Claim

TC-2011-011 Tort Claim

11. Receive Monthly Report of Fees for the month of March 2011. (Document Received)

Juvenile Bureau $273,151.36

12. Discussion and possible action for approval of Tin Horn Installations. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

1-2011-010 $276.21

3-2011-04 $751.54

13. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

BIG BLOCK NEIGHBORHOOD ASSOC-02-008-4100; DAYS HASSMAN PARK ADDITION;

LOTS 8 & 9; BLOCK 002

BIG BLOCK NEIGHBORHOOD ASSOC-14-285-2435; MORNING VIEW HEIGHTS ADDITION

LOT 067; BLOCK 000

HEART & HAND MINISTRIES-01-592-4400; BRAUERS HEIGHTS ADDITION; N54FT OF LOTS 12 & 13; BLOCK 004

WEST COAST DEVELOPMENT-09-707-5300; PATTERSONS SOUTH HIGHLAND ADDITION; LOTS 1 & 2; BLOCK 020

EFREN GOMEZ-07-238-3310; JONES GROVE ADDITION;LOTS 9 & 10; BLOCK 006

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)

14. Discussion and possible action for approval of Transfer of Inventory Receipt No. T-03-11, transferring inventory from Oklahoma County Sheriff s Department to Public Defender s Office. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)

One (1) 2002 Mitsubishi Montero Sport, C/N B612-00424, S/N JA4LS21H02J059077, Acquired 10/25/2010 for $500.00

15. Discussion and possible action for approval of Transfer of Inventory Receipt No. T-04-11, transferring inventory from Oklahoma County Emergency Management to University of Central Oklahoma. Requested by David Barnes, Director, Emergency Management. (Document Received)

One (1) 2007 Well Training Trailer, C/N SP612-00023, S/N 1W4200D1472059300, Acquired 5/4/2007 from ACOG, purchased from Wayest Safety, Inc., P.O. Box 12740, Oklahoma City, OK 73157 for $3,973.33.

16. Discussion and possible action for approval of Transfer of Inventory Receipt No. T-05-11, transferring inventory from Oklahoma County Emergency Management to City of Choctaw. Requested by David Barnes, Director, Emergency Management. (Document Received)

One (1) 1988 Ford One Ton F-350 fire truck, C/N SP301-00005, S/N 1FDKF38M1JKA17485, Acquired 10/26/1987 from Paul Nelson Ford, address unknown, Jones, OK for $17,475.00.

17. Discussion and possible action for approval of Transfer of Inventory Receipt No. T-06-11, transferring inventory from Oklahoma County s Sheriff s Office to Seminole County. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)

One (1) 1994 GMC Truck, C/N B301-00076, acquired 3/21/2008 from a hostage negotiation, with an estimated price of $500.00.

18. Discussion and possible action for approval of Transfer of Inventory Receipt No. T-07-11, transferring inventory from Oklahoma County Assessor s Office to MIS. Requested by Leonard Sullivan, Oklahoma County Assessor. Document Received)

One(1) Off- White Safe, C/N H101-00003, acquired 8/20/1979 for $2,315.00.

19. Discussion and possible action for approval of Transfer of Inventory Receipt No. T-08-11, transferring inventory from Metro Parking to Facilities Management. Requested by Lynn Lerrett, Director, Metro Parking. Document Received)

One (1) Brother Intellifax 1270 Fax Machine, C/N MP213-00004, S/N UF8296001, acquired 12/17/1998 from Corporate Express, address unknown for $340.93

20. Discussion and possible action to approve Resolution No. __________________ disposing of equipment from the Inventory of the OSU Extension Center. This item is obsolete and too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

One (1) Black Whirpool Dishwasher, C/N E607-00001, S/N FA1116288, Acquired 6/13/1991 from Dulaney s, P.O. Box 1292, Oklahoma City, OK 73101 for $429.00.

21. Discussion and possible action to approve Resolution No. __________________ disposing of equipment from the Inventory of the Metro Parking. This item is obsolete and too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

One (1) Ergonomic Task Chair, C/N MP102-00017, Acquired 9/18/2003 form Scott Rice Company, P.O. Box 960017, Oklahoma City, OK 73196 for $322.42

22. Discussion and possible action to approve Resolution No. __________________ disposing of equipment from the Inventory of Oklahoma County District No. 2. These items are obsolete and too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

One (1) Cub Z Lawn Mower, C/N DB430-00213, S/N 0B0532800SS, Acquired 5/7/2003 from Juda Equipment Co., 1106 N. Broadway, Hinton, OK 73047 for $5200.00; Sold 5/19/2010 to Tisdel s Implements, P.O. Box 1015, Nicoma Park, OK 73060 for $1900.76.

One (1) Yazoo Riding Mower, C/N DB430-00221, S/N 017700095, Acquired 3/15/2006 from Springer Tractors & Trailers, 103000 SE 29^th St, Oklahoma City, OK for $1400.00; Sold 5/19/2010 to Jewel s Place, Inc., 9300 N. 98^th East Ct., Owasso, OK 74055 for $329.24.

One (1) Lincoln Welder, C/N DB404-00203, S/N 732192, Acquired 12/18/1973 from A Weldor s Supply, Oklahoma City, OK for $1300.00; sold 5/19/2010 to Chaiyo Martzall, 341838 East 960 Road, Chandler, OK 74834 for $1413.49.

One (1) 1998 Chevrolet Dump Truck, C/N DB302-00247, S/N 1GBP7H1C9WJ112093, Acquired 08/28/1998 from Reliable Chevrolet, 8130 E. Skelly Dr., Tulsa, OK 74159 for $58750.00; Sold 6/23/2010 to Tisdell Implements, P.O. Box 1015. Nicoma Park, OK 73060 for $5927.05.

One (1) Gravely Mower, C/N DB430-00217, S/N 00638250, Acquired 1/21/1993 from the County Treasurer for $3668.00; Sold 6/25/2010 to Colt Ables, RR5, Box 255C, Duncan, OK 73533 for $174.71.

One (1) 1992 5000 Gallon Trailer, C/N DB334-00212, S/N 0341-OMG960380, Acquired 6/22/1992 Oklahoma State Surplus, 3100 Creson, Oklahoma City, OK 73136; Sold 7/16/2010 to Cordell Fire Department , 203 East Clay, Cordell, OK 73632 for $1316.92.

One (1) 1999 Chevrolet Dump Truck, C/N DB302-00249, S/N 1GBT7H4C8XJ106653, Acquired 6/21/1999 from Reliable Chevrolet, 8130 E. Skelly Dr., Tulsa, OK 74159 for $58750.00; Sold 6/7/2010 to Marty Slover, 6120 S. Fillmore Rd., Coleman, OK 73432 for $5618.88.

One (1) 1998 Chevrolet Dump Truck, C/N DB302-00245, S/N 1GBP7H1C7WJ109161, Acquired 4/16/1998 from Reliable Chevrolet, 8130 E. Skelly Dr., Tulsa, OK 74159 for $53336.00; Sold 6/7/2010 to Cecil Bearden, 4414 Ash Street N.E., Piedmont, OK 73079 for 2458.26.

One (1) 1974 Roscoe Roller, C/N DB334-00214, S/N 500, Acquisition and vendor unknown for an estimated $ 5000.00; Sold 7/12/2010 to Greer County District # 2, P.O. Box 207, Mangum, OK 73554 for $180.00.

One (1) Etnyre Chip Spreader, C/N DB310-00203, S/N K3718, Acquired 5/30/1973 from Bert Smith Machinery, Oklahoma City, OK for $23905.00; Sold to Joseph Fremin, 330 West Ohio, Walters, OK 73572 for $438.97.

One (1) 1991 Ford Dump Truck, C/N DB302-00241, S/N 1FDXK84A7MVA13732, Acquired 11/29/1990 from Sooner State Ford, 2500 W. Reno, Oklahoma City, OK 73147 for $31893.00; Sold 7/29/2010 to Wil-Mar Operations, P.O. Box 1566, Duncan, OK 73534 for $3336.21.

One (1) 1998 Chevrolet Dump Truck, C/N DB302-00246, S/N 1GBP7H1C3WJ111036, Acquired 7/7/1998 from Reliable Chevrolet, 8130 E. Skelly Dr., Tulsa, OK 74159 for $46700.00; Sold 7/29/2010 to Granite Trenching & Backhoe Service for $5092.11.

One (1) 1991 Ford Dump Truck, C/N DB302-00240, S/N 1FDXK84A5MVA13731, Acquired 11/29/1990 from Sooner State Ford, 2500 W. Reno, Oklahoma City, OK 73147 for $31893.00; Sold 8/26/2010 to Charley J. Carroll, 5605 Highway 10, Tahlequah, OK 74464 for $2985.04.

One (1) 1999 Chevrolet Dump Truck, C/N DB302-00248, S/N 1GBT7H4C7XJ106644, Acquired 6/21/1999 from Reliable Chevrolet , 8130 E. Skelly Dr., Tulsa, OK 74159 for $61731.57; Sold 9/4/10 to Hominy Auto Sales, 404 N. Eastern, Hominy, OK 74035 for $3160.62.

One (1) Mauldin Roller, C/N DB320-00219, S/N 3-5-2-86-117, Acquired 12/17/1985 from Midwesco, 15 SW 29^th St., Oklahoma City, OK for $12836.00; Sold 9/4/2010 to Michael C. Gulliver, P.O. Box 240, Depew, OK 74028 for $1316.92.

One (1) Winch Rig Up, C/N DB335-00204, S/N 1MZAA14X31W134308, Acquired 11/7/2000 from Perfection Equipment, 5100 W. Reno, Oklahoma City, OK 73127 for $16231.50; Sold 9/7/2010 to Luke Humphreys, 225 Kingsberry, Holdenville, OK 74848 for $4301.95.

One (1) 2001 Henderson Spreader, C/N DB325-00210, S/N FSH-21797, Acquired 12/27/2001 from Frontier Equipment Sales, Box 850114, Yukon, OK 73085-0114 for $7550.00; Sold 9/16/2010 to Town of Depew, P.O. Box 537, Depew, OK 74028 for $701.48.

One (1) 1983 Ferguson Roller, C/N DB320-00218, S/N 220, Acquired 2/14/1983 from Bert Smith Machinery, Oklahoma City, OK for $36000.00; Sold 9/16/2010 to Barry Burgess Equipment, P.O. Box 440, Kamp, OK 74747 for $1668.10.

One (1) 1986 Ford Dump Truck, C/N DB302-00234, S/N 1FDYU8OU6GVA04233, Acquired 12/18/1985 from Sooner State Ford, Oklahoma City, OK for $38778.92; Sold 9/27/2010 to Construction Cleanup, LLC, P.O. Box 149, Jones, OK 73049 for $4301.95.

One (1) Etnyre Chip Spreader, C/N DB310-00207, S/N K3673, Acquired 11/27/2002 from Bert Smith Machinery, Oklahoma City, OK for $24224.77; Sold 12/9/2010 to Atech Paving, P.O. Box 2865, Edmond, OK 73083 for $2194.87.

23. Discussion and possible action to approve Resolution No. __________________ disposing of equipment from the Inventory of Oklahoma County District No. 1. These items are obsolete and too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.

One (1) 1993 White Chevrolet Van, C/N DA612-00110, S/N 2GBGG39K9P4131851, Acquired 8/30/2002 from unknown source for $17,131.00.

One (1) 1996 Ford Bronco, C/N DA301-00139, Acquired 3/27/1996 from Dub Richardson Ford, 3815 N. May Ave., Oklahoma City, OK 73112 for $20,922.00.

One(1) 1990 1 Ton Truck, C/N DA 302-00184, Acquired 5/18/1990 from Mid America Ford Truck Sales, P.O. Box 580850, Tulsa, OK 74158 for $15,545.00.

One (1) Asphalt Reclaimer, C/N DA335-00101, S/N 7044, Acquired 5/25/1983 from Midwestern Equipment Co., P.O. Box 95206, Oklahoma City, OK 73143 for $129,997.70.

One (1) Motor Grader, C/N DA307-00104, Acquired 5/25/1983 from Clarence L. Boyd, P.O. Box 26427, Oklahoma City, OK 73126 for $72,868.00.

End of Consent Docket

24. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

11105585 Juvenile Justice Center Roofing

District No. 2

25. Discussion and possible action by the Board of County Commissioners to announce and invite Oklahoma County residents to the 2^nd Annual Open House for District No. 2, Saturday, May 28^th, 2011, from 6:00 to 8:30 p.m., 7105 S. Anderson Road, Off I-240, Oklahoma City, OK. R.S.V.P. to 713-1502. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)

26. Discussion and possible action to accept a temporary easement granted by James R. Holmes for the purpose to correct the drainage for a county road. The easement description is as follows:

A part of the NE quarter section 5, 12 N, Range 1E, more particularly described as the S of the W of the E of the N of the SE quarter of the NE quarter aka Lot 2 Wildhorse Creek Estates unrecorded plat.

This temporary easement will terminate on June 30, 2011. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

County Clerk

27. Discussion and possible action to convert all County employees to Payroll Direct Deposit or Paycards, and eliminating payroll checks, providing a three month implementation to be become effective July 1, 2011, as approved by the Budget Board on March 17, 2011. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)

Emergency Management

28. Discussion and possible action to approve contract with Shelby Spivey, an Independent Contractor, and the Oklahoma County Office of Emergency Management, for performance of Public Education activities related to the McReady Project. Requested by David Barnes, Director, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

Engineering

29. Discussion and possible action for approval of Resolution No. __________ to place a portion of the N/2 of SW 89^th Street on reserve status according to the provisions of Title 69, Section 1201 of the Oklahoma State Statues.

A tract of land in the SW/4 of Section 36, T-11-N, R-4-W of the I.M., Oklahoma City, Oklahoma County, Oklahoma, as described as follows: The south 33 feet of the east 1973.50 feet of the west 2006.50 feet of said SW/4, containing 1.48 acres, more or less. (Parcel A)

Requested by Stacey Trumbo, PE, County Engineer and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

30. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

31. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

32. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

33. Commissioners Comments/General Remarks:

34. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

35. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

CW11029Ca Commissary Items

36. Executive Session for the purpose of discussing the following:

a. Pursuant to title 25 O.S. 307(B) (4), for confidential communications with Board s Attorney to discuss witness expenses in regards to Buck Johnson vs. Michael Ofsak, et al CIV-07-211.

b. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s Attorney to discuss case CIV-06-1158, Jill Cutter a/k/a Jill Harris, Estate of William E. Harris IV, Deceased vs. The Metro Fugitive Squad, et al. regarding status and including but not limited to settlement conference which was scheduled April 12, 2011.

c. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s Attorney to discuss Tamika Colbert, et al vs. The Board of County Commissioners of the County of Oklahoma, et al Case No. CIV-2008-1216 regarding status, appointment of representative at trial and / or other issues.

37. Action regarding communications with Board s Attorney to discuss witness expenses in regards to Buck Johnson vs. Michael Ofsak, et al CIV-07-211.

38. Action regarding confidential communications with Board s Attorney to discuss case CIV-06-1158, Jill Cutter a/k/a Jill Harris, Estate of William E. Harris IV, Deceased vs. The Metro Fugitive Squad, et al. regarding status and including but not limited to settlement conference which was scheduled April 12, 2011.

39. Action regarding communications with Board s Attorney to discuss Tamika Colbert, et al vs. The Board of County Commissioners of the County of Oklahoma, et al Case No. CIV-2008-1216 regarding status, appointment of representative at trial and / or other issues.

40. Adjourn at __________ until 9:00 a.m., Wednesday, April 20, 2011.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy and Director of Clerks of the Board