BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

January 3, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Thursday, December 29, 2011.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, December 28, 2011, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.                  Discussion and possible action to elect Chairman and Vice-Chairman of the Board of County Commissioner for Calendar Year 2012.  Requested by Willa Johnson, Chairman.  

 

6.                  Discussion and possible action to approve Resolution No. __________ commending Girl Scouts for 100 years of Service.  Requested by Brian Maughan, Commissioner, District No. 2.  (Document Received)

 

7.                  Discussion and possible action to approve Resolution No. __________ expressing condolences to the family of Dr. Ernest L. Holloway.  Requested by Willa Johnson, Commissioner, District No. 1.  (Document Received)

 

The following items, No. 8 through 13, are Consent Items and are routine in nature:

 

8.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $25,330.58 for period ending December 28, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

9.         Approve Employee Benefit Trust Warrant No. 543600 through 544033 for Oklahoma County in the amount of $100,024.67 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

10.       Receive the following litigation:

 

Case No. CJ-2011-9883 Foreclosure

Case No. CJ-2011-9317 Judgment

Case No. 11-14006 (KJC) Bankruptcy

Case No. CIV-11-1281-C Summons

 

11.       Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.  (Document Received)

 

2-2011-012            $ 656.42

2-2011-011            $ 448.04

 

12.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Clerk s Office.  These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421.  (Document Received)

 

One (1) Granada Ergonomic Chair, c/n F102-00403, acquired 06/08/2004 from Scott Rice Co., PO Box 662050, Dallas, TX 75266 for $266.07

One (1) Granada Ergonomic Chair, c/n F102-00404, acquired 06/08/2004 from Scott Rice Co., PO Box 662050, Dallas, TX 75266 for $266.07

One (1) Global Heavy Duty Black Chair, c/n F102-00419, acquired 11/08/2004 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $358.52

13.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Clerk s Office.  These items have been declared surplus and with the requested disposal will be sold in the DCS state auction in accordance with the provisions set forth in O.S. Title 19 Section 421.  (Document Received)

 

One (1) 11 Drawer Microfilm Cabinet, c/n F104-00104, acquired 01/01/1982 from Bill Doyle of Oklahoma City, OK for $442.00

One (1) 5 Drawer Card File, c/n F104-00105, acquired 01/01/1982 from Wesbanco, 5th & Broadway, Oklahoma City, OK for $284.08

One (1) 5 Drawer Card File, c/n F104-00106, acquired 01/01/1982 from Wesbanco, 5th & Broadway, Oklahoma City, OK for $284.09

One (1) 5 Drawer Card File, c/n F104-00107, acquired 01/01/1982 from Wesbanco, 5th & Broadway, Oklahoma City, OK for $284.08

One (1) 5 Drawer Card File, c/n F104-00108, acquired 01/01/1982 from Wesbanco, 5th & Broadway, Oklahoma City, OK for $284.09

One (1) 5 Drawer Card File, c/n F04-00109, acquired 01/01/1982 from Southwestern Stationers for $355.00

One (1) IBM Wheelwriter 3 Typewriter, c/n F201-00115, s/n 11-0002654, acquired 06/14/1988 from IBM Corporation, 2123 Classen Blvd., Oklahoma City, OK for $598.50

 

End of Consent Docket

 

14.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

CW12022-2   Grocery Products

 

15.       Discussion and possible action to approve to release Voucher No. 1380 in the amount of $311.93, to Highway Cash Fund 1100-9100 for District No. 1, and Voucher No. 1381 in the amount of $192.49, to Highway Cash Fund 1100-9200 for District No. 2 from Commissioners Depository Account No. 4, Fund 8202, for reimbursement of administrative expenses for Federal Disaster Number 1465, Project Worksheet No. 167.   Reimbursement funds in the amount of $504.42 were received from the Oklahoma Department of Civil Emergency Management and deposited on February 2, 2004.  Requested by Brad Holt, Administrator, Board of County Commissioners.   (Document Received)

 

16.       Discussion and possible action to approve the release of Voucher No. 1379 in the amount of $53,093.13 to Oklahoma County Federal Fund 1001 from Commissioners Depository Account No. 4, Fund 8202, for reimbursement of expenses incurred by the Oklahoma County Sheriff s office and for administrative expenses for Federal Disaster No. 1465, Project Worksheet No. 218, and for administrative expenses for Federal Disaster No. 1401, Project Worksheet No. 376.  Reimbursement funds in the amount of $44,048.91 were received from the Oklahoma Department of Civil Emergency Management and deposited on February 2, 2004.  Reimbursement funds in the amount of $7,059.12 were received from the Oklahoma Department of Civil Emergency Management and deposited on April 2, 2004.   Reimbursement funds in the amount of $1,985.10 were received from the Oklahoma Department of Civil Emergency Management and deposited on July 19, 2002.  Requested by Brad Holt, Administrator, Board of County Commissioners.   (Document Received)

 

District No. 1

 

17.       Discussion and possible action for the Board of County Commissioners of Oklahoma County to allow the use of the Jury Assembly Room by the Project Safe Neighborhoods Committee (PSN), a United States Department of Justice Program, for a Probation Parole Re-Entry Program from 5:00 p.m. to 8:30 p.m. on the following dates in 2012: January 19, February 16, March 15, April 19, May 17, June 21, July 19, August 16, September 20, October 18, November 15, and December 20.  Requested by Willa Johnson, County Commissioner, District No. 1.

 

District No. 2

 

18.       Discussion and possible action for approval of Agreement between Oklahoma County and CP&Y for Surveys, preliminary plans for plan-in-hand, final construction plans, estimates, geotechnical evaluation, and general engineering supervision for the widening of Harrah Road from I-40 to approximately 0.5 miles south of SE 44th Street, Oklahoma County Project 2-2011-A, not to exceed $452,400.00.  Requisition No. 11203974 has been issued to CP&Y in the amount of $452,400.00 from General Government/District No. 2/Professional Services A&E (1110-9200-54454).  Requested by Brian Maughan, County Commissioner, District No. 2 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

County Clerk

 

19.       Discussion and possible action to receive Oklahoma County Finance Authority Independent Auditor s Report, June 30, 2011.  Requested by Carolynn Caudill, County Clerk.  (Document Received)

 

20.       Discussion and possible action to receive Oklahoma Industries Authority Financial Statements and Report of Independent Certified Public Accountants Report, June 30, 2011 and 2010.  Requested by Carolynn Caudill, County Clerk.  (Document Received)

 

Sheriff

 

21.       Discussion and possible action to approve Grant Award from the Oklahoma Office of Homeland Security FY 2008 Homeland Security Grant Program; Central Oklahoma (OKC) Urban Security Initiative   CBRNE Detection / Response and Decontamination (the 2008 program) No. 131.0034 for EEOD Bomb Dog.  The grant award is in the amount of $8,500.00.  There are no matching funds required.  All programmatic reporting will be conducted by Captain Baisden of the Sheriff s Office.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney.  (Document Received)

 

22.       Discussion and approval of InterAct Public Safety Systems   Master Purchase, License and Service Agreement for Installation, Setup, Conversion of Data and Training.  This agreement will provide Computer Aided Dispatch for the Oklahoma County Sheriff s Office.  Oklahoma County Sheriff s Office will utilize Justice Assistance Grant funds for the purchase of this system in the amount of $37,000.00.  Annual maintenance will be capped at $37,000.00 a year.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

23.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

24.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

25.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

26.       Commissioners Comments/General Remarks:

 

27.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

28.       Adjourn at __________ until 9:00 a.m., Wednesday, January, 11, 2012.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board