BOARD OF COUNTY COMMISSIONERS

9:00 a.m.

January 18, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Friday, January 13, 2012.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Wednesday, January 11, 2012, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

The following items, No. 5 through 9, are Consent Items and are routine in nature:

5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $5,583.98 for period ending January 10, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

6. Approve Employee Benefit Trust Warrant No. 544514 through 544849 for Oklahoma County in the amount of $255,897.51 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

7. Receive the following litigation:

Case No. CJ-2012-138 Foreclosing the right to reopen

Case No. CIV-11-726-C Subpoena

Case No. FD-2011-222 Subpoena

8. Receive Monthly Report of Fees for the month of December, 2011. (Document Received)

Planning Commission Inspection Fee Fund $ 37,756.58

Planning Commission State Building Code Fund $ 3,816.20

Planning Commission Fee Fund Report $ 10,264.65

Court Clerk

Sheriff Fees $ 91,979.29

Sheriff Incarceration Fees $ 5,679.02

Law Library Fees $ 32,666.16

Revolving Fund Fees $ 35,399.86

Drug Court User Fees $ 4,023.36

Juvenile Bureau

9N Restitution $ 26,960.67

9J Restitution $ 4,390.23

JJC Emergency $ 1,896.26

County Clerk

General Fund $ 364,128.82

Clerk Lien Fee Fund $ 9,753.88

UCC Central Filing Fund $ 58,164.84

Records Preservation Fund $ 69,585.00

OK Tax Comm. % of Doc Stamps $ 307,068.09

Mechanic Liens/Investments $ 9,102.13

Refunds $ 25,455.69

Total $ 843,258.45

Court Fund Bank of Oklahoma Revolving

Beginning Balance $1,565,672.18 $1,073,254.53

Deposits & Canceled Vouchers $ 952,760.51 $ 37,519.67

Disbursements $ 607,730.94 $ 27,786.07

Ending Balance $ 1,910,701.75 $1,082,988.13

9. Receive Depository Fund Accounts Summary for the month of December, 2011. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).

End of Consent Docket

10. Discussion and possible action for consideration of Resolution No. _________ relating to the incurring of indebtedness by the Trustees of the Oklahoma County Finance Authority to be accomplished by the issuance of lease revenue bonds, notes or other evidences of indebtedness on a tax-exempt or taxable basis in the aggregate principal amount of not to exceed $75,000,000 to provide funds to Independent School District No. 52, Oklahoma County, Oklahoma ( Midwest City Del City Public Schools or the District ) required to construct, rehabilitate and repair public school buildings, acquisition of equipment for such facility or acquiring land on which such facility is to be constructed; establish a reserve fund, capitalize interest and pay costs of issuance and all matters related thereto, including but not limited to the waiver of competitive bidding thereof; and declaring an emergency. Requested by Kelly Work, General Counsel, Oklahoma County Finance Authority. (Document Received)

County Clerk

11. Discussion and possible action to approve Memorandum of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and INGEO for Electronic Recording of Real Estate eFilings. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

Juvenile

12. Discussion and possible action to approve an agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Detention Center and Lionell A. Mangrum, who shall serve as a part time barber. Oklahoma County will pay $7.00 per resident, not to exceed $1,000.00. This agreement shall begin on January 1, 2012, and end on June 30, 2012. Requisition No. 11203983 in the amount of $1,000.00 has been issued to Lionell A. Mangrum from General Fund/Juvenile Justice Bureau/Professional Services Other (1001/5200/54455), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

MIS

13. Discussion and possible action to approve funding to relocate the County s existing fiber due to Project 180 construction in the amount of $39,260.00. contingent upon encumbrance of funds. This item will be placed on the Budget Board Agenda for Thursday, January, 19, 2012. Requested by Mike Harmon, Director, MIS.

Purchasing

14. Discussion and possible action to approve of short term lease agreement with G.W. Van Keppel to cover contract performance period January 18, 2012 thru February 29, 2012. Requisition No. 11204201 has been issued to G.W. Van Keppel in the amount of $10,000.00. This is a short term agreement while we put heavy equipment rental out to bid. Requested by Jane Gaston, Purchasing Director, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

15. Discussion and possible action to approve ITB CW12024-2 Highway Construction Service Contracts with; Donelson Construction Co., LLC, Haskell Lemon Construction Co., Vance Brothers, Inc., Action Safety Supply Company, Atlas Paving Company, T.J. Campbell Construction, Rudy Construction Company, and Wood & Sons Paving, Inc. to cover contract performance period January 1, 2012 to June 30, 2012. AWARD/RESOLUTION No. 2-12. Requested by Jane Gaston, Purchasing Director, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

16. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

17. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

18. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

19. Commissioners Comments/General Remarks:

20. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

21. Executive Session for the purpose of discussing the following:

a. Pursuant to 25 O.S. 307(B) (4), discussion regarding possible settlement of Workers Compensation case on Carin Dumas Harris.

b. Pursuant to 25 O.S. 307(B) (4), discussion regarding possible settlement of Workers Compensation case on James Kellogg.

c. Pursuant to 25 O.S. 307(B) (4), discussion regarding possible settlement of Workers Compensation case on Sherkia Brown.

22. Action regarding possible settlement of Workers Compensation case on Carin Dumas Harris.

23. Action regarding possible settlement of Workers Compensation case on James Kellogg.

24. Action regarding possible settlement of Workers Compensation case on Sherkia Brown.

25. Adjourn at __________ until 9:00 a.m., Wednesday, January 25, 2012.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy and Director of Clerks of the Board