BOARD OF
February 15, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, February 10, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, February 8, 2012, prepared by the
The
following items, No. 5 through 14, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $22,426.39 for period ending February 7, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 546370 through 546862 for Oklahoma County in the amount of $291,759.82 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
TC-2012-003 Tort Claim
Case No. 11-38733-H1-11 Bankruptcy
Case No. 11-05972H Subpoena Duces Tecum
Case No. CJ-2012-612 Foreclosure
Case No. CJ-2012-688 Judgment
8. Receive Monthly Report of Fees for the month of January, 2012. (Document Received)
Planning Commission Inspection Fee Fund $ 39,595.58
Planning Commission State Building Code Fund $ 1,342.50
Planning Commission Fee Fund Report $ 14,276.45
General Fund $ 313,108.31
Clerk Lien Fee Fund $ 10,062.92
UCC Central Filing Fund $ 62,776.64
Records Preservation Fund $ 67,675.00
OK Tax Comm. % of Doc Stamps $ 207,233.94
Mechanic Liens/Investments $ 2,049.67
Refunds $ 31,220.37
Total $ 694,126.85
Culvert Pipe Sales Fund
8206 $
1,941.86
Total $ 1,941.86
Juvenile Bureau $ 252,738.15
Sheriff Fees $ 117,307.59
Sheriff Incarceration Fees $ 2,178.48
Law Library Fees $ 36,303.87
Revolving Fund Fees $ 47,418.99
Drug Court User Fees $ 3,943.75
Court
Fund Bank of Oklahoma Revolving
Beginning Balance $1,910,701.75 $1,082,988.13
Deposits & Canceled Vouchers $ 978,953.05 $ 35,432.08
Disbursements $1,947,194.12 $ 43,425.56
Ending Balance $ 942,460.68 $1,074,994.65
9. Received cancelled as follows: (Document Received)
Check No. 111078014 dated January 11, 2012, to William (Bill) Davis DBA G&K Tire, in the amount of $30.00. Company name has changed. Do not re-issue.
Check No. 1160036712 dated February 8, 2012, to Oklahoma Natural Gas Company, in the amount of $1,866.58. Wrong vendor chosen, do not re-issue.
10. Discussion and possible action to approve Resolution No._______________ designating Angela Riley as Requisitioning Officer, replacing John Waldenville, for the Oklahoma County Sheriff. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
11. Discussion and possible action to approve Resolution No._______________ designating Maureen Redwine as Receiving Officer, replacing Gary Kinney, for the Oklahoma County Sheriff. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
12. Discussion and possible action to approve
Resolution
No.___________ disposing of equipment from the inventory of the Oklahoma
County District No. 1. These items are
under the required minimum of $500.00 and with approval will be removed from
inventory according to Title 19 Section 178.1.
(Document Received)
One (1) DMI Walnut
Book Case, c/n DA106-00106, acquired 05/30/1995 from Aaron Rents & Sells,
4600A I-35, Oklahoma City, OK 73129 for $348.27
One (1) GLB
Presidential Credenza, c/n DA109-00105, acquired 10/31/2000 from Copelin s
Office Center, 120 N. Robinson, Oklahoma City, OK 73102 for $499.95
One (1) Metal Storage
Cabinet, c/n DA109-00107, acquired 07/29/2002 from Office Depot, PO Box 633211,
Cincinnati, OH 45263 for $310.59
One (1) Computer
Workstation, c/n DA110-00103, acquired 12/03/1986 from Odom Office Supply, 4538
NW 5th, Oklahoma City, OK 73122 for $264.94
One (1) Water Cooler,
c/n DA210-00102, acquired 10/11/1985 from Eureka Water Co., 729 SW 3rd,
Oklahoma City, OK 73109 for $252.60
One (1) Norstar Remote
Access Device, c/n DA603-00114, acquired 11/30/1999 from Southwestern Bell
Telephone, PO Box 650443, Dallas, TX 75222 for $271.63
One (1) Panasonic 13
TV/VCR Combo, s/n H1AA11654, acquired 01/17/1992 from Silo #29, Midwest City,
OK for $499.99
One (1) Zenith Hi-Fi
VCR, c/n DA641-00106, acquired 03/30/1999 from Sight & Sound for $274.92
One (1) Berger Survey
Level/Tripod/Rod, c/n DA610-00106, s/n 75108, acquired 02/20/2004 from
Contractors Supply, 20 NE 30th, Oklahoma City, OK 73101 for $395.00
One (1) Frigidaire
Refrigerator, c/n DA6621-00104, s/n BA40419139, acquired 03/02/2004 from
Anthony s TV & Appliance, 5108 SE 15th, Del City, OK 73115 for
$377.00
One (1) HON Lateral
File Cabinet, c/n DA104-00139, acquired 05/15/2003 from Office Depot, PO Box
633211, Cincinnati, OH 45263 for $513.62
One (1) Frigidaire
Refrigerator, c/n DA621-00105, s/n BA40410593, acqureid 03/02/2004 from
Anthony s TV & Appliance, 5108 SE 15th, Del City, OK 73115 for
$377.00
One (1) Sharp 25 TV
w/ Remote, c/n DA641-00107, s/n 012802201, acquired 02/28/2001 from Corporate
Express, 1131 Enterprise, Suite 11 & 12, Oklahoma City, OK 73128 for
$282.55
One (1) Stihl
Chainsaw, c/n DA330-00136, s/n 246774107, acquired 08/30/2000 from G&R
Equipment, 3826 Newcastle Rd., Oklahoma City, OK for $398.00
One (1) Snap-On
Cordless Hand Drill, c/n DA402-00106, s/n CDR38507C, acquired 03/14/2003 from
Snap-On Tools, 320 S. Habben Way for $385.15
One (1) Traffic Counter,
c/n DA348-00101, s/n 12906, acquired 05/31/2004 from Delta Technologies, Inc.,
PO Box 703174, Tulsa, OK 74170 for $297.00
One (1) Traffic
Counter, c/n DA348-00102, s/n 12907, acquired 05/31/2004 from Delta
Technologies, Inc., PO Box 703174, Tulsa, OK 74170 for $297.00
One (1) Traffic
Counter, c/n DA348-00103, s/n 12908, acquired 05/31/2004 from Delta
Technologies, Inc., PO Box 703174, Tulsa, OK 74170 for $297.00
One (1) Traffic
Counter, c/n DA348-00104, s/n 12909, acquired 05/31/2004 from Delta Technologies,
Inc., PO Box 703174, Tulsa, OK 74170 for $297.00
One (1) Falcon Chair,
acquired 06/26/1992 from an unknown vendor for $288.00
13. Discussion and possible action to approve
Resolution
No.___________ disposing of equipment from the inventory of the Oklahoma
County Sheriff. This item is broken or
obsolete, and is too costly to repair, and with the requested disposal will be
junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) LMSI Rapid
Changer, c/n B236-00024N, s/n 2103, acquired 12/17/1991 from an unknown vendor
for $36,500.00
14. Discussion and possible action to approve Transfer
No. T-1-12 transferring equipment from the inventory of the Oklahoma County
Assessor to the District Attorney in accordance with the provisions set forth
in Title 19 Section 421. (Document
Received)
One (1) ENO Whiteboard w/ Interactive Pattern, c/n H221-00001, s/n ENO2610A, acquired 07/20/2011 from Workspace Solutions dba Scott Rice, PO Box 960017, Oklahoma City, OK 73196 for $1599.00
End
of Consent Docket
15. Awards. Tabulation of
bids from the Central Purchasing Department with recommendation for selection
of lowest and best bid:
CW12007 Waste Disposal, Medical & Biological
District
No. 1
16. Discussion and possible action for the
approval of the Mutual
Cooperation Agreement between the City of Del City and Oklahoma County
pursuant to Title 69, O.S. 1903 (B)and Title 11, O.S. 36-113(D) for road
improvements associated with reconstruction and overlay of Wofford Avenue and
Judy Drive in the City of Del City. The
City of Del City agrees to reimburse the County in an amount not to exceed Two
Hundred Thousand Eight Hundred Eighty Nine Dollars and Fifty Three Cents
($200,889.53) for labor, equipment, and materials. This Agreement shall become effective upon
adoption and shall terminate on June 30, 2012.
Requested by Willa Johnson, Commissioner, District No. 1, and approved
as to form and legality by Sandi Elliot, Assistant District Attorney. (Document Received)
17. Discussion and possible action for the
approval of the Mutual
Cooperation Agreement between the City of Oklahoma City and Oklahoma County
pursuant to Title 69, O.S. 1903 (B) to reconstruct, improve, repair, and
maintain certain city streets in the City of Oklahoma City. This Agreement shall become effective upon
adoption and shall terminate on June 30, 2012.
Requested by Willa Johnson, Commissioner, District No. 1, and approved
as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action to renew a
Mutual
Cooperation Agreement between Millwood Public Schools and Oklahoma County
pursuant to Title 19 O.S. 339(16) and Title 19 O.S. 359; providing for
construction of a softball facility at Millwood Public Schools. This Agreement shall be effective upon
adoption and shall terminate on June 30, 2012. Requested by Willa Johnson, Commissioner,
District No. 1, and approved as to form and legality by Sandi Elliot, Assistant
District Attorney. (Document Received)
District No. 2
19. Discussion and possible action for approval of Resolution No. ____________ requesting funding for services by Grace and Sons Appraisal Services be paid by CIRB Funds held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
20. Discussion and possible action for approval of Agreement between Grace and Sons Appraisal Services and Oklahoma County for Oklahoma County Project No. 2-2009-A Right-of-Way Acquisition Review Services for Bridge and Approaches, Harrah Road Beginning at Junction SE 29th Street and Extending South Approximately 1.5 Miles to be paid by CIRB Funds held at ODOT. This item is requested by Brian Maughan, County Commissioner, District 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
21. Discussion and possible action for approval of Project Agreement between Oklahoma Department of Transportation and Oklahoma County for Project 1-2010-B, STP-155B(800)AG, JP 27834(04) Intersection Improvements at Hickman and NE 10th Street. Requisition No. 11204477 has been issued to ODOT in the amount of $250,000.00 from Highway Cash/Highway District No. 2/Road & Bridge Vendor Contract (1110/9200/54169) upon encumbrance of funds, for Oklahoma County s local match. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve an agreement between the City of Oklahoma City and Oklahoma County. The agreement requests the County to remove graffiti on public and private property in areas of Oklahoma City that are within Oklahoma County and also remove brush, overgrowth, trash and debris that have been identified for remediation by either the City or the County. The City will pay the County $25,000.00, per fiscal quarter to pay for supervisory labor hours, equipment hours utilized and consumables used for the program. The County is required to submit an activity report consisting of the Graffiti Action Plan and SHINE Project Resource Sheet to the City for invoicing purposes. The agreement is effective retroactive to January 1, 2012 through June 30, 2012, and may be renewed for additional fiscal years in one year increments, subject to availability of funds. Requested by Brian Maughan, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve Resolution No. _________________ to enter into an agreement with the City of Oklahoma City and Oklahoma County requesting the County to remove graffiti on public and private property in areas of Oklahoma City that are within Oklahoma County and also remove brush, overgrowth, trash and debris that have been identified for remediation by either the City or the County. Requested by Brian Maughan, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
District No. 3
24. Discussion and possible action to approve the release of claims and satisfaction of judgment on SC-17074, Board of County Commissioners vs. Donald R. Prince, Jr. defendant Prince has satisfied the judgment, and the claim needs to be released. Requested by Ray Vaughn, County Commissioner, District No.3, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
County Clerk
25. Discussion and possible action to approve
the publishing of the annual
Oklahoma County payroll records as required by 19 O.S. 2001 444. It shall be the mandatory duty of the Board of
County Commissioners to be caused to be published a full and complete report of
all the County employees and their salaries paid annually. Requested by Carolynn Caudill, County
Clerk. (Document Received)
26. Discussion and possible action to
approve a new Federal
Tax-Exempt Status letter for use with vendors that the county does business
with. Requested by Carolynn Caudill,
County Clerk and approved as to form and legality by Sandra Howell-Elliott,
Assistant District Attorney. (Document
Received)
Engineering
27. Discussion and possible action for approval of Chairman to sign a Utility, Encroachment and ROW Affidavit to ODOT for Oklahoma County Project 1-2012-A, Mill and Overlay Britton Road from Indian Meridian to Triple X Road. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
28. Discussion and possible action for approval of Resolution No. ________ reducing the speed limit on Triple X Road from 50th Street to Wilshire Avenue to 40 mph. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
Facilities Management
29. Discussion and possible action for approval of contract for lease of County Courthouse floor space for shoe shine stand. Cleo s Professional Shine, the current tenant, is requesting a one year lease for the purpose of operating a shoe shine stand. The cost is $30.00 per month. The lease will be effective February 1, 2012 and ending June 30, 2012. Requested by Mark Stephens, Property Manager and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Social Services
30. Discussion and possible action to approve modification of the cooperative agreement between the Board of Oklahoma County Commissioners on behalf of the Department of Oklahoma County Social Services and the Health Alliance for the Uninsured, Inc., to receive reimbursement for medication and related pharmaceutical expenses provided by the Oklahoma County Pharmacy to patients of free clinics approved by Health Alliance for the Uninsured, Inc. The modification increases the not to exceed amount of the contract from $70,000.00 to $82,500.00. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2012. Requested by Christi Jernigan, Director, Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
31. Approve
all claims,
list available for inspection in the office of the
32. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
33. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
34. Commissioners Comments/General Remarks:
35. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
36. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW12026 Paint & Related Items
37. Adjourn at __________ until 9:00 a.m., Wednesday, February 22, 2012.
NAME OF PERSON REPORTING:
Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board