BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

February 29, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, February 24, 2012.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, February 22, 2012, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action to approve Resolution No. ________ remembering Safari McDoulett.   Requested by Brian Maughan, Commissioner, District No. 2.  (Document Received)

 

The following items, No. 6 through 10, are Consent Items and are routine in nature:

 

6.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $33,441.39 for period ending February 21, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 547241 through 548018 for Oklahoma County in the amount of $255,002.56 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive the following litigation:

Case No. CJ-2011-3410 Foreclosure

Case No. CV-2012-303 Right of Way

Case No. CJ-2012-939 Judgment

Case No. CJ-2012-894 Quiet Title

 

9.         Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of Oklahoma County Emergency Management.  These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

 

One (1) Cannon Printer/ Fax Combo, c/n SP236-00013, s/n UXD-42428, acquired 05/27/1998 from Best Buy, 5801 N. May, Oklahoma City, OK for $349.99

One (1) Epson Stylus 800 Color Printer, c/n SP236-00014, s/n 3HR1574780, acquired 07/01/1998 from Best Buy, 5801 N. May, Oklahoma City, OK 73112 for $299.99

One (1) HP 7110 All-in-One Printer, c/n SP236-00025, s/n SG371D11CJ, acquired 09/09/2003 from Office Depot, PO Box 633211, Cincinnati, OH 45263 for $398.24

One (1) HP LaserJet 6 Printer, c/n SP236-00032, s/n USHB791670, acquired 06/30/1998 from Pacific East Industries, 4643 N. Detroit St., Chandler, AZ for $770.00

One (1) GE Radio Broadcasting Unit, c/n SP601-00031, s/n 7170358, acquired 01/01/1982 from an unknown vendor for $600.00

One (1) Motorola Midland Mobile Radio, c/n SP602-00263, s/n 255471, acquired 08/14/1987 from Southwest Communications Service, 4420 SW 33rd St., Oklahoma City, OK 73119 for $609.91

One (1) TAD Mobile Radio w/ LCD Readout, c/n SP602-00283, s/n 410033, acquired 10/05/1988 from Integrated Circuits, 701 Ranchwood, Yukon, OK for $710.00

One (1) TAD 99FX 2-Way Radio, c/n SP602-00315, s/n 006443, acquired 06/28/1990 from Integrated Circuits, 701 Ranchwood, Yukon, OK for $695.00

One (1) TAD 99FX 2-Way Radio, c/n SP602-00316, s/n 410226, acquired 06/28/1990 from Integrated Circuits, 701 Ranchwood, Yukon, OK for $795.00

One (1) ICOM AT500 Antenna Tuner, c/n SP602-00330, s/n 07089, acquired 01/07/1991 from Jan Industrial Electronics Co., 6630 S. Crescent Blvd., for $510.40

One (1) Motorola Spectra 2-Way Radio, c/n SP602-00378, s/n 617ASLZ011, acquired 07/02/1992 from Lawton Communications, 6210 NW Oak, Lawton, OK for $1188.00

One (1) Motorola Spectra 2-Way Radio, c/n SP602-00379, s/n 617ASLZ012, acquired 07/02/1992 from Lawton Communications, 6210 NW Oak, Lawton, OK for $1188.00

One (1) Motorola Spectra 2-Way Radio, c/n SP602-00380, s/n 617ASLZ013, acquired 07/02/1992 from Lawton Communications, 6210 NW Oak, Lawton, OK for $1256.00

One (1) Motorola Spectra 2-Way Radio, c/n SP602-00381, s/n 617ASLZ014, acquired 07/02/1992 from Lawton Communications, 6210 NW Oak, Lawton, OK for $1256.00

One (1) Motorola Spectra 2-Way Radio, c/n SP602-00499, s/n 617AS50480, acquired 1/24/2000 from Lawton Communications, 6210 NW Oak, Lawton, OK for $1188.00

10.       Discussion and possible action for approval of Resolution No. __________ designating Treasa Wooliver as Receiving Officer for the County Clerk s Officer.  Requested by Carolynn Caudill, County Clerk.   (Document Received)

End of Consent Docket

 

11.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

CW12026   Paint & Related Items

 

Engineering

 

12.       Discussion and possible action for approval of Resolution No. ________________ accepting Oklahoma County Project 2-2010-D, Window Retrofit of the Oklahoma County Annex Building as completed and final payment in the amount of $10,200.00 be made to George Knox Glass Co.  Requested by Stacey Trumbo, PE, County Engineer.   (Document Received)

 

13.       Discussion and possible action for approval of Program Management Agreement between Carter Global Lee, LLC and Oklahoma County for Project No. E-2009-A, development of an Adult/Juvenile Detention Center.  The fee for program management services will be 2.5% of the Board of County Commissioners approved project budget.  Payment is dependent upon a future countywide election approving said project.   Requested by Stacey Trumbo, County Engineer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

Facilities Management

 

14.       Discussion and possible action for approval of the following Change Order No. 15 to Oklahoma County E-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse, not to exceed $11,503.00.

 

Original Contract                                                                                $ 9,839,000.00

Previous Change Order 1                                                                         (232,730.00)

Previous Change Order 2                                                                            26,610.00

Previous Change Order 3                                                                              9,090.00

Previous Change Order 4                                                                            11,196.00

Previous Change Order 5                                                                            32,179.00

Previous Change Order 6                                                                            47,327.00

Previous Change Order 7                                                                              6,408.00

Previous Change Order 8                                                                             (2,644.00)

Previous Change Order 9                                                                           (11,814.00)

Previous Change Order 10                                                                          10,257.00

Previous Change Order 11                                                                          12,326.00

Previous Change Order 12                                                                            7,427.00

Previous Change Order 13                                                                            2,495.00

Previous Chance Order 14                                                                          12,968.00

Amount this Change Order                                                                $      11,503.00

Change Orders                                                                                                  1.93%

 

Requisition No. 11204942 has been issued to Lippert Brothers Inc. in the amount of $11,503.00 from Capital Projects/Capital Improvement-Regular/Other Services (2010/1200/55370) contingent upon encumbrance of funds.   Requested by Mark Stephens, Property Manager and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received).

 

Recurring Agenda Items:

 

15.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

16.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

17.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

18.       Commissioners Comments/General Remarks:

 

19.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

20.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to Title 25 O.S. 307(B) (3) for confidential communications with County Engineer concerning purchase of right-of-way in Section 7 and Section 8, Township 12N, R1E of the Indian Meridian for road improvements along Triple X Road from 50th Street to 63rd Street.

 

21.       Action regarding confidential communications with County Engineer concerning purchase of right-of-way in Section 7 and Section 8, Township 12N, R1E of the Indian Meridian for road improvements along Triple X Road from 50th Street to 63rd Street.

 

22.       Adjourn at __________ until 9:00 a.m., Monday, March 5, 2012.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board