BOARD OF COUNTY COMMISSIONERS

 

Amended

 

Regular Meeting Agenda

 

9:00 a.m.

March 21, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

1.         Call to order.

 

2.                  Notice of the meeting was posted Friday, March 16, 2012.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, March 14, 2012, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action for approval of Resolution No. __________ to declare the week of April 8-14, 2012, National Telecommunicator Week in Oklahoma County to honor the men and women who keep our region s citizens and emergency responders safe.  Requested by Willa Johnson, County Commissioner, District No. 1.  (Document Received)

 

The following items, No. 6 through 13, are Consent Items and are routine in nature:

 

6.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $21,628.57 for period ending March 13, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 548881 through 549567 for Oklahoma County in the amount of $400,292.11 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive the following litigation:

            Case No. CV-2011-2368 Summary Judgment

            Case No. CJ-97-4518-67 Judgment

            Case No. TC-2012-005 Tort Claim

 

9.         Received cancelled checks as follows:  (Document Received)

 

Check No. 1001340558 dated February 29, 2012, to Center for Local Government Tech, in the amount of $245.00.  Check issued to incorrect vendor.  Re-issue to correct vendor.

 

Check No. 1160036706 dated February 8, 2012, to Melissa Abernathy, in the amount of $73.95.  Check to be re-issued March 21, 2012.

 

10.       Discussion and possible action for approval of Tin Horn Installation:

 

2-2012-06                                                                    $454.95

 

This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.

 

11.       Receive Monthly Report of Fees for the month of February, 2012.   (Document Received)

 

County Assessor                                                         $      2,645.50

 

County Sheriff                                                            $1,228,423.40

 

Court Clerk

Sheriff Fees                                                                 $   137,855.34

Sheriff Incarceration Fees                                           $       3,286.68

Law Library Fees                                                        $     40,526.75

Revolving Fund Fees                                                  $     54,833.20

Drug Court User Fees                                                 $       4,266.11

 

Court Fund                                                                 Bank of Oklahoma      Revolving

Beginning Balance                                                       $   942,460.68             $1,074,994.65

Deposits & Canceled Vouchers                                  $1,013,038.01             $     47,456.53

Disbursements                                                             $   602.469.44             $     33,815.70

Ending Balance                                                           $1,353,029.25             $1,088,635.48

 

12.       Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

NEXTLOTS LLC         02-784-5190; CENTRAL ADDITION; LOTS 17 18 & 19; BLOCK 016

NEXTLOTS LLC         09-833-5010; ECKROAT ADDITION; LOTS 27 & 28; BLOCK 009

NEXTLOTS LLC         12-908-1380; COUNTRY OAKS ADDITION; COMMON LOT A; BLOCK 000

            NEXTLOTS LLC         13-188-8060; UNPLTD PT SEC 10 11N 3W; BEG AT NE/C BLK 1 BLEVINS

                                                                       SECOND ADD TH E140FT S97FT W140FT N97FT TO BEG

NEXTLOTS LLC         14-123-6500; JACKSON HEIGHTS SUB ADDITION; PT LOT 22 BEING A TR IN

                                                           SE/C 50FT E & W BY 150FT N & S; BLOCK 007

NEXTLOTS LLC         14-124-6025; NEW CHANCE CITY ADDITION; S   LOT 128; BLOCK 000

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions.  Requested by Forrest  Butch  Freeman, County Treasurer.  (Document Received)

 

13.       Receive Depository Fund Accounts Summary for the month of February, 2012.  Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer.  (Document Received).

 

End of Consent Docket

 

District No. 2

 

14.       Discussion and possible action for approval of Plans and to sign the Title Sheet for Proposed Oklahoma County Project, 2-2010-A Bridge and Approaches on Luther Road over North Canadian River.  The plans were prepared by Cobb Engineering.   Requested by Brian Maughan, Commissioner, District No. 2.  (Document Received)

 

15.       Discussion and possible action for approval of Engineering Claim from Pinnacle Consulting Management Group, Inc. to ODOT for Oklahoma County 2-2009-A-BR, bridge replacement on Harrah Road 0.3 mile North of SE 44th Street, Creek, District No. 2.  This claim is for the amount of $6,120.00 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT.   Requested by Brian Maughan, County Commissioner, District No. 2.  (Document Received)

 

District No. 3

 

16.       Discussion and possible action for approval of Supplemental and Modification Agreement between Oklahoma County and Cobb Engineering Company for Revised Hydraulic Report and New Profile Grade for two bridges 0.4 South of NW 178th Street and 0.1 South of 178th Street and Council Road, Oklahoma County Project 3-2008-A, not to exceed $6,000.00.   Requisition No. 11205474 has been issued to Cobb Engineering in the amount of $6,000.00 from County Road & Bridge (CBRI)/ County Road & Bridge (CBRI)/ Professional Services-A&E (1111/1200/54454), contingent upon encumbrance of funds.  Requested by Ray Vaughn, County Commissioner, District No. 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

17.       Discussion and possible action to authorize the Chairman s signature on letter to The City of Midwest City Police Department regarding their desire to return to the County fifty (50) plus light bars that had previously been declared by the County to be surplus.   Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

18.       Discussion and possible action to receive and respond to the Report on Internal Control over Financial Reporting and on Compliance for the year ended June 30, 2011, from the Oklahoma State Auditor and Inspector.  Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

19.       Discussion and possible action to authorize the Chairman to sign and deliver to the Oklahoma State Auditor and Inspector its audit letter dated March 8, 2012.  Requested by Ray Vaughn, County Commissioner, District No. 3.  (Document Received)

 

County Clerk

 

20.       Discussion and possible action to receive Oklahoma County Home Finance Authority Audit for Report to the Board of Trustees, June 30, 2011, as performed by Cole & Reed, P.C., Certified Public Accountants.  Requested by Carolynn Caudill, Oklahoma County Clerk.  (Document Received)

 

21.       Discussion and possible action to approve Clinic Management Services Agreement between IM Well Health and Oklahoma County.  This item was approved at the March 15, 2012, meeting of the Budget Board of Oklahoma County.   Requested by Carolynn Caudill, Oklahoma County Clerk.  (Document Received)

 

Engineering

 

22.       Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from Baron Exploration Company for the following described property:

 

Carlson 2-20H Section 20-12N-4W, Oklahoma County Oklahoma

 

Requested by Stacey Trumbo, P.E., County Engineer.   (Document Received)

 

Sheriff

 

23.       Discussion and possible action to approve FY 2011-2012 amended contract with Pierce Couch Hendrickson Baysinger & Green, LLC for legal services in the case of Hamilton vs. Correctional Healthcare Management of Oklahoma Inc., BOCC, and Sheriff John Whetsel, Case No. CIV-11-00001-C.  Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by James B. Robertson, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

24.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

25.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

26.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

27.       Commissioners Comments/General Remarks:

 

28.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

29.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW12039   Truck & Cargo Van Rental

CW12033   Medical Supplies

CW12035   Office Furniture

 

30.       Executive Session for the purpose of discussing the following:

 

            a. Pursuant to Title 25 O.S. 2001   307.(b)(1), discussion regarding employment, appointment, promotion demotion, disciplining or resignation of County Engineer, Director of Planning, Director of Emergency Management, Director of Property Management, Director of Human Resources

 

31.       Action regarding employment, appointment, promotion demotion, disciplining or resignation of County Engineer, Director of Planning, Director of Emergency Management, Director of Property Management, Director of Human Resources

 

32.       Adjourn at __________ until 9:00 a.m., Wednesday, March 28, 2012.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board