BOARD OF COUNTY COMMISSIONERS

9:00 a.m.

March 28, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Friday, March 23, 2012.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Wednesday, March 21, 2012, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

5. Discussion and possible action to approve Resolution No. ________ commending Josie Freede for outstanding service to Oklahoma County. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)

6. Discussion and possible action to approve Resolution No. ________ appointing Tonjua Whetstone as Trustee of the Oklahoma County Finance Authority. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)

The following items, No. 7 through 10, are Consent Items and are routine in nature:

7. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $48,088.79 for period ending March 20, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

8. Approve Employee Benefit Trust Warrant No. 549568 through 550087 for Oklahoma County in the amount of $428,731.45 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

9. Receive the following litigation:

Case No. CJ-2012-1547 Judgment

Case No. CJ-2012-1663 Judgment

Case No. CJ-2012-1583 Foreclosure

Case No. CJ-2012-1697 Judgment

Case No. CJ-2012-1711 Foreclosure

10. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

JOE MIRICH 14-627-0790; DAYS GARDEN ADDITION; LOT 015; BLOCK 003

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)

End of Consent Docket

11. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

CW12003 Ammunition, Gun and Range Supplies

CW12009 Hydrating Sports Drink

CW12039 Truck & Cargo Van Rental

CW12035 Office Furniture

CW12080 Heavy Equipment Rental

District No. 1

12. Discussion and possible action to approve Agreement between Oklahoma County and EST, Inc. for Geosynthetic Reinforced Soil-Integrated Bridge Systems for two bridges located in District No. 1: NE of Jones on the Choctaw Bypass; and mile NE of Dobbs Road/Covell Road Intersection. Requisition No. 11205817 has been issued to EST, Inc. in the amount of $38,500.00 from County Road & Bridge (CBRI)/County Road & Bridge (CBRI)/Professional Services-A&E (1111/1200/54454), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

13. Discussion and possible action to approve Resolution No. ___________ determining that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Sarah Lane, and is located at 3302 Timber Lane, Spencer, Oklahoma 73084 and more particularly described as:

Block 016, Lots 9 and 10 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S. 360. Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

14. Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Sarah Lane and is located at 3302 Timber Lane, Spencer, Oklahoma 73084 and more particularly described as:

Block 016, Lots 9 and 10 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

Pursuant to 19 O.S. 360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

15. Discussion and possible action to approve Resolution No. ____________ determining that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by June M. Lane, and is located at 3304 Timber Lane, Spencer, Oklahoma 73084 and more particularly described as:

Block 016, Lots 11 and 12 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

16. Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by June M. Lane and is located at 3304 Timber Lane, Spencer, Oklahoma 73084 and more particularly described as:

Block 016, Lots 11 and 12 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

17. Discussion and possible action to approve Resolution No. __________ determining that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Rashida Mack, and is located at 3405 Wright Avenue, Spencer, Oklahoma 73084 and more particularly described as:

Block 009, Lots 1 and 2 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

18. Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Rashida Mack and is located at 3405 Wright Avenue, Spencer, Oklahoma 73084 and more particularly described as:

Block 009, Lots 1 and 2 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

19. Discussion and possible action to approve Resolution No. __________ determining that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Michael and Valerie Barnett, and is located at 3600 Hicks Avenue, Spencer, Oklahoma 73084 and more particularly described as:

Block 003, Lots 7 and 8 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

20. Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Michael and Valerie Barnett and is located at 3600 Hicks Avenue, Spencer, Oklahoma 73084 and more particularly described as:

Block 003, Lots 7 and 8 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.

County Clerk

21. Discussion and possible action to adopt and convey Oklahoma County s responses, to the Federal Reportable Findings of the State Auditor and Inspector in the audit of Oklahoma County for the fiscal year ending June 30, 2011. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)

Environmental Health & Safety

22. Discussion and possible action to approve Contract Addendum between Walker, Ferguson and Ferguson and Oklahoma County to provide legal services for defense of workers compensation claims. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

Facilities Management

23. Discussion and possible action to approve Resolution No. ________, accepting Oklahoma County Project No. E-2011-C, Repair of the Roof of the Juvenile Justice Center as being satisfactorily complete and final payment has been made to Mr. Roof, Inc. in the amount of $21,475.00. Requested by Mark Stephens, Property Manager. (Document Received)

Sheriff

24. Discussion and possible action to approve an application to the Oklahoma Highway Safety Office, the Administrator of the National Highway Traffic Safety Administration Funds. This application is for continued funding of an additional deputy/instructor for the Rollover Simulator and CRASHs Court. The application will also include overtime for deputies working traffic safety and DUI enforcement in Oklahoma County in an effort to continue reduction of injuries and deaths on Oklahoma County roadways. It also includes funds to place wireless video cameras in 10 of the Sheriff s Office Patrol Units, equipment necessary for the investigation of accidents, and upgrades to statewide mobile data project. The total request of funds is for $356,205.69. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)

25. Discussion and possible action to approve an agreement by and between the Oklahoma County Sheriff s Office and Appriss VINE Smartphone Application. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

26. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

27. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

28. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

29. Commissioners Comments/General Remarks:

30. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

31. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

11205228 Lithonia LED Lighting Fixtures or Equiv. and Lutron Controls or Equiv. and Installation

11205431 New Motor for Gradall Excavator with Installation

32. Executive Session for the purpose of discussing the following:

a. To enter into Executive Session pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss April Layton, et al v Correctional Healthcare Management of Oklahoma, Inc. et al, Case No. CIV-09-1208 travel, lodging, fees and expenses regarding upcoming oral arguments before the 10^th Cir Court of Appeals in Denver, CO. Currently scheduled for May 7, 2012.

33. Action regarding confidential communications with Board s attorney to discuss April Layton, et al v Correctional Healthcare Management of Oklahoma, Inc. et al, Case No. CIV-09-1208 travel, lodging, fees and expenses regarding upcoming oral arguments before the 10^th Cir Court of Appeals in Denver, CO. Currently scheduled for May 7, 2012.

34. Adjourn at __________ until 9:00 a.m., Monday, April 2, 2012.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy and Director of Clerks of the Board