BOARD OF
March 14, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 9, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Monday, March 5, 2012, and the minutes
of the special meeting of Friday, March 9, 2012, prepared by the
The
following items, No. 5 through 14, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $136,748.76 for period ending March 6, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 548422 through 548880 for Oklahoma County in the amount of $215,955.35 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case
No. CJ-2012-1219 Judgment
Case
No. CJ-2012-1284 Foreclosure
Case
No. CJ-2012-1201 Foreclosure
Case No. CJ-2012-1351 Foreclosure
8. Received cancelled checks as follows: (Document Received)
Check No. 1161051703 dated February 15, 2012, to Timothy Odom, in the amount of $75.00. Vendor never received check. Re-issue for the March 14, 2012 meeting date.
Check No. 1161051781 dated March 5, 2012, to United States Postal Service at Sheriff Department s request, in the amount of $4,500.00. Check will not be re-issued.
9. Discussion and possible action for approval of Tin Horn Sale to be installed by Oklahoma City:
1-2012-04 $ 312.57
This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
10. Discussion and possible action for approval of Tin Horn Installation:
1-2012-05 $ 1,540.23
This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
11. Receive Monthly Report of Fees for the month of January, 2012. (Document Received)
9N Restitution $ 27,060.67
9J Restitution $ 4,507.23
JJC Emergency $ 1,896.26
12. Receive Monthly Report of Fees for the month of February, 2012. (Document Received)
Escrow Cash Bond 8202 $ 19,797.39
Commissioners/Child Abuse 8204 $ 40.00
Culvert Pipe Sales Fund
8206 $ 1,294.22
Total $ 21,131.61
General Fund $ 292,243.10
Clerk Lien Fee Fund $ 8,056.00
UCC Central Filing Fund $ 59,428.52
Records Preservation Fund $ 66,690.00
OK Tax Comm. % of Doc Stamps $ 184,911.15
Mechanic Liens/Investments $ 788.33
Refunds $ 38,172.39
Total $ 650,289.49
9N Restitution $ 28,589.17
9J Restitution $ 4,507.23
JJC Emergency $ 1,896.26
Juvenile Bureau $ 348,962.12
Planning Commission Inspection Fee Fund $ 38,896.58
Planning Commission State Building Code Fund $ 1,885.00
Planning Commission Fee Fund Report $ 17.600.95
13. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
DEBT FREE SOONER, LLC 08-623-4420;
CARNEY HEIGHTS ADDITION; LOTS 34 THRU 36, BLOCK 011
ROXANA MENDOZA 09-889-3000;
VICTORY SUB ADDITION; LOT 006; BLOCK 002
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch
Freeman,
14. Discussion and possible action for approval of Resolution No. __________ designating Terri McDaniel as Receiving Officer for Court Services replacing Joy Salyards. Requested by Grant Billingsley, Director, Court Services. (Document Received)
End
of Consent Docket
District No. 2
15. Discussion and possible action to approve an Agreement between the Oklahoma County Board of County Commissioners and the City of Harrah to repair a section of Harrison Street, in Harrah, OK. The City of Harrah agrees to reimburse Oklahoma County an amount not to exceed $5,400.00 for labor, equipment, and materials. This Agreement shall be effective upon execution by both parties and shall terminate on May 31, 2012. Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve Mutual Cooperation Agreement between Board of County Commissioners and Eastern Oklahoma County Technology Center. This contract will begin March 1, 2012, and will end June 30, 2012. Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
District No. 3
17. Discussion and possible action to approve Resolution No. __________ to determine that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Timothy L. and Lisa D. Thompson and is located at 6709 Tanglewood Circle, Edmond, Oklahoma 73034 and more particularly described as:
Lot 013 Block 002 of Hidden Hills Subdivision, Oklahoma County, Oklahoma according to the recorded plat thereof
The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S. 360. Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
18. Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Timothy L. and Lisa D. Thompson and is located at 6709 Tanglewood Circle, Edmond, Oklahoma 73034 and more particularly described as:
Lot 013 Block 002 of Hidden Hills Subdivision, Oklahoma County, Oklahoma according to the recorded plat thereof
Pursuant to 19 O.S. 360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
Engineering
19. Discussion and possible action for
approval of Chairman to sign a Utility,
Encroachment and ROW Affidavit to ODOT for Oklahoma County Project
3-2012-A, Pavement Marking on Multiple Roads. Requested by Stacey Trumbo, PE, County Engineer. (Document
Received)
Sheriff
20. Discussion and possible action for approval of authorization for the Sheriff s Office to apply to the Office of Community Oriented Policing Services (COPS), U.S. Department of Justice, COPS Hiring Program grant to fund an additional fifteen deputies whose positions are currently frozen. If awarded, the grant will pay 75% salaries and benefits for a period of three years and will require veterans who served from September 11, 2011, until now. The application will be completed online (Grants.gov website) and will be completed by Captain David Baisden of the Sheriff s Office. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
Social Services
21. Discussion and possible action to approve Agreement between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services and CASA of Oklahoma County, to provide partial funding for salaries and fringe benefits for four CASA staff members who are eligible under the agreement. Amount payable under this contract is not to exceed $50,000.00. Requisition No. 11205197 has been issued to CASA of Oklahoma County, Inc., in the amount of $50,000.00 from General Fund/Social Services, (1001/6100), contingent upon encumbrance of funds. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2012. Requested by Christi Jernigan, Director, Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW12003 Ammunition, Gun & Range Supplies
CW12009 Hydrating Sports Drinks
28. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss OG&E claim TC-2012-003.
b. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss Jerold Wilson, et al v State Farm Mutual Insurance, et al, Case No. CJ-2011-1444 and Dustin Davenport v Board of County Commissioners of Oklahoma County CJ-2011-2691, regarding status update and witness(es).
c. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss Ramona Hamilton v. Correctional Healthcare Management, et al, CIV-11-1, regarding status update and witness(es).
d. Pursuant to Title 25 O.S. 307(b)(4), discussion regarding possible settlement of Workers Compensation case on Patricia Miller.
e. Pursuant to Title 25 O.S. 307(b)(4), discussion regarding possible settlement of Workers Compensation case on Victor McDonald.
f. Pursuant to Title 25 O.S. 2001 307.(b)(1), discussion
regarding employment, appointment, promotion demotion, disciplining or
resignation of
Director of Court Services, BOCC Administrator, Director of Social Services,
and Director of MIS.
29. Action regarding confidential communications with Board s attorney to discuss OG&E claim TC-2012-003.
30. Action regarding confidential communications with Board s attorney to discuss Jerold Wilson, et al v State Farm Mutual Insurance, et al, Case No. CJ-2011-1444 and Dustin Davenport v Board of County Commissioners of Oklahoma County CJ-2011-2691, regarding status update and witness(es).
31. Action regarding confidential communications with Board s attorney to discuss Ramona Hamilton v. Correctional Healthcare Management, et al, CIV-11-1, regarding status update and witness(es).
32. Action regarding possible settlement of Workers Compensation case on Patricia Miller.
33. Action regarding possible settlement of Workers Compensation case on Victor McDonald.
34. Action regarding employment, appointment, promotion demotion, disciplining or resignation of Director of Court Services, BOCC Administrator, Director of Social Services, and Director of MIS.
35. Adjourn at __________ until 9:00 a.m., Wednesday, March 21, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy