BOARD OF COUNTY COMMISSIONERS

Regular Meeting Agenda

9:00 a.m.

April 11, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, April 6, 2012.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Monday, April 2, 2012, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and action on a Resolution No. ________ commending Al Snipes for outstanding service to Oklahoma County.  Requested by Brian Maughan, County Commissioner, District No. 2.  (Document Received)

 

6.         Discussion and possible action whereby the Board of County Commissioners of Oklahoma County recognizes the Forty Sixth Annual Festival Of The Arts, April 24   29, 2012.  Requested by Ray Vaughn, County Commissioner, District No. 3.

 

The following items, No. 7 through 12, are Consent Items and are routine in nature:

 

7.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $29,918.54 for period ending April 3, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

8.         Approve Employee Benefit Trust Warrant No. 550524 through 551075 for Oklahoma County in the amount of $239,160.04 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

9.         Receive the following litigation:

            Case No. CV-2011-1109 Answer to Motion to Withdraw

            Case No. CJ-2012-1757 Foreclosure

            Case No. CJ-2012-1949 Foreclosure

 

10.       Received cancelled checks as follows:  (Document Received)

 

Check No. 820028525 dated February 29, 2012, to Tiffany Mitchell, in the amount of $584.92.  Lost Check.  Re-issued Check No. 820032198 on March 30, 2012.

 

Check No. 1001340697 dated March 14, 2012, to Cheryle Hollis, in the amount of $113.22.   Lost Check.  Re-issue for April 11, 2012, meeting date.

 

Check No. 1001340382 dated February 15, 2012, to Cheryle Hollis, in the amount of $106.56.   Lost Check.  Re-issue for April 11, 2012, meeting date.

 

Check No. 1001340051 dated January 18, 2012, to Cheryle Hollis, in the amount of $90.47.   Lost Check.  Re-issue for April 11, 2012, meeting date.

 

Check No. 820102029 dated January 31, 2008, to Bennie Joe Powell, in the amount of $3,556.64.   Stale dated check. Re-issued Check No. 820032195 on March 21, 2012.

 

11.       Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.  (Document Received)

 

1-2012-06                                                                    $364.43

 

1-2012-07                                                                    $426.79

 

 

12.       Receive Monthly Report of Fees for the month of March, 2012. (Document Received)

 

Juvenile Bureau                                                           $   214,371.78

 

            County Assessor                                                         $       1,416.75

 

Planning Commission Inspection Fee Fund               $     38,469.08

 

Planning Commission State Building Code Fund      $       3,504.85

 

Planning Commission Fee Fund Report                     $     10,818.85

 

End of Consent Docket

 

District No. 2

 

13.       Discussion and possible action for approval of Agreement between Oklahoma County and Crafton, Tull Associates, Inc. for Survey on Memorial Road from Dobbs Road to Harrah Road in District No. 2.  Requisition No. 11206100 has been issued to Crafton, Tull Associates, Inc. in the amount of $2,000.00 from Highway Cash/ Highway District No. 2/ Road & Bridge Vendor Contract (1110/9200/54169), contingent upon encumbrance of funds.   Requested by Brian Maughan, County Commissioner, District No. 2 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

14.       Discussion and possible action for approval of Resolution No. _________ requesting funding for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road Beginning at Junction SE 29th Street extending approximately 1.5 miles, Utility Relocation Agreement with The City of Harrah to be paid from CIRB funds held at ODOT.   Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

15.       Discussion and possible action for approval of Agreement between The City of Harrah and Oklahoma County for Utility Relocation Services for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road Beginning at Junction SE 29th Street extending approximately 1.5 miles, District No. 2.  No county funds will be expended other than those awarded by CIRB funding which are apportioned and held by ODOT.  Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

16.       Discussion and possible action for approval of Engineering Claim from Myers Engineering to ODOT for County Improvement Road and Bridge Fund (CIRBF) for Oklahoma County Project 2-2009-A-BR W beginning at Junction SE 29th Street South approximately 1.5 miles for Waterline Relocation.   This claim is for the amount of $4,231.00 to be paid from CIRB funds at ODOT.  Requested by Brian Maughan, County Commissioner, District No. 2.  (Document Received)

 

County Clerk

 

17.       Discussion and possible action to approve a contract between KOFILE Preservation, Inc. and the Board of County Commissioners on behalf of the Oklahoma County Clerk for the preservation of 400 historical record books per Title 28   32-D.   This contract shall be effective March 27, 2012, and terminate on June 30, 2012.   Requisition No. 11206098 has been issued to KOFILE Preservation, Inc. in the amount of $764,000.00 from County Clerk's Records Management & Preservation Fund (1152), contingent upon encumbrance of funds.   Requested by Carolynn Caudill, County Clerk and has been approved as to form and legality by Sandra Elliot, Assistant District Attorney.   (Document Received)

 

18.       Discussion and possible action to receive the amended 2010 Oklahoma County Single Audit Report for the Fiscal Year Ended June 30, 2010.  Requested by Carolynn Caudill, County Clerk.  (Document Received)

 

Engineering

 

19.       Discussion and possible action to authorize Chairman to sign a Final Quantity Change Order from ODOT for Oklahoma County Project 1-2005-F-BR, Bridge and Approaches on Anderson Road over Choctaw Creek 0.1 mile north of NE 36th Street.  Requested by Stacey Trumbo, County Engineer.   (Document Received)

 

Emergency Management

 

20.       Discussion and possible action for approval of the Central Oklahoma Urban Area Security Initiative (COUASI) reimbursement grant for three (3) approved projects for the Oklahoma County Office of Emergency Management.  Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney.   (Document Received)

 

Sheriff

 

21.       Discussion and possible action to approve an agreement between American Correctional Association (ACA), and Oklahoma County for the preparation, planning and activating of ACA certification for the Oklahoma County Detention Center.  Requisition No. 11205952 has been issued to American Correctional Association, ACA, in the amount of $7,500.00 from Sheriff Special Revenue Fund/Prisoner Boarding Fee /Professional Services Other (1161/5110/54455), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney.  (Document Received)

 

22.       Discussion and possible action to approve an addition to the Oklahoma Highway Safety Office contract to increase funding for the purchase of a SIDNE (Simulated Impaired Driving Experience) vehicle and transport trailer.  The original contract was in the amount of $169,500.00 and the new contract amount is $193,220.00.  There are no matching funds required.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

23.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

24.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

25.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

26.       Commissioners Comments/General Remarks:

 

27.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

28.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW12056   Sheriff s Office Uniforms

 

29.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to Title 25 O.S.   307(b) (4) for confidential communications with Board s attorney to discuss Ramona Hamilton v. Correctional Healthcare Management, et al, CIV-11-1, regarding travel and related litigation expenses.

 

b. Pursuant to Title 25 O.S.   307(b) (4) for confidential communications with the Board s attorney to discuss pending litigation of the claim of John Waldenville against Oklahoma County.

 

30.       Action regarding confidential communications with Board s attorney to discuss Ramona Hamilton v. Correctional Healthcare Management, et al, CIV-11-1, regarding travel and related litigation expenses.

 

31.       Action regarding confidential communications with the Board s attorney to discuss pending litigation of the claim of John Waldenville against Oklahoma County.

 

32.       Adjourn at __________ until 9:00 a.m., Wednesday, April 18, 2012.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board