BOARD OF
April 18, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday April 13, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, April 11, 2012, prepared by the
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $27,265.34 for period ending April 10, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 551076 through 551342 for Oklahoma County in the amount of $319,649.97 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2012-2079 Foreclosure
Case No. CJ-2012-2183 Foreclosure
Case No. CJ-12-84 Judgment
8. Received cancelled check as follows: (Document Received)
Check No. 1001340862 dated March 21, 2012, to Kevin J. Jackson, in the amount of $80.00. Issued to the wrong vendor. Do not re-issue.
9. Receive Monthly Report of Officers for the month of March, 2012. (Document Received)
9N Restitution $ 27,615.51
9J Restitution $ 4,507.23
JJC Emergency $ 1,896.26
10. Receive Monthly Report of Fees for the month of March, 2012. (Document Received)
Juvenile Bureau $ 257,526.11
Election Board $ 57,690.42
Sheriff Fees $ 142,016.92
Sheriff Incarceration Fees $ 6,251.94
Law Library Fees $ 38,746.76
Revolving Fund Fees $ 57,879.71
Drug Court User Fees $ 3,208.58
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,353,029.25 $1,088,635.48
Deposits & Canceled Vouchers $1,232,526.11 $ 54,858.46
Disbursements $ 601,238.04 $ 149,001.14
Ending Balance $1,984,317.32 $ 994,492.80
General Fund $ 360,882.70
Clerk Lien Fee Fund $ 9,553.00
UCC Central Filing Fund $ 64,628.60
Records Preservation Fund $ 75,000.00
OK Tax Comm. % of Doc Stamps $ 261,072.30
Mechanic Liens/Investments $ 7,405.65
Refunds $ 54,347.91
Total $ 832,890.16
Prevention of Child Abuse Fund 8204 $ 24.44
Culvert Pipe Sales Fund
8206 $ 2,733.09
Total $ 2,757.53
End
of Consent Docket
11. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW12033 Medical Supplies
CW12041 Plumbing Supplies Rebid
District No. 2
12. Discussion and possible action for approval of Resolution No. ____________ for the Choctaw Land Run Bike Ride and specifically grants the Choctaw Parks Foundation permission to hold the race on April 21, 2012, on certain county roads within and outside of certain unincorporated county areas. Requested by Brian Maughan, Commissioner, District No. 2. (Document Received)
13. Discussion and possible action to approve Release of Notice of Dilapidation and Lien for property located at 18820 Oakwind Rd., Choctaw, Oklahoma 73020-6824 and more particularly described as:
Lot 011 Block 001 of Oakwind Subdivision, Oklahoma County, Oklahoma according to the recorded plat thereof
Pursuant to 19 O.S. 360 the Release of Notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
14. Discussion and possible action for approval of Agreement between Oklahoma County and Cobb Engineering Company, to Evaluate Temporary Structures in District No. 2 and Produce Report with Pictures, Drainage Areas, and Recommendations. Requisition No. 11206160 has been issued to Cobb Engineering Company in the amount of $13,500.00 from County Road & Bridge (CBRI)/ County Road & Bridge (CBRI)/ Professional Services- A&E (1111/1200/54454), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval of Engineering
Claim from Grace and Sons Appraisal Service to ODOT for County Improvement
Road and Bridge Fund (CIRBF) for Oklahoma County Project 2-2009-A-BR W
beginning at Junction SE 29th Street South approximately 1.5 miles
for Review Appraisal Service. This claim
is for the amount of $8,500.00 to be paid from CIRB funds at ODOT. Requested by Brian Maughan, County
Commissioner, District No. 2. (Document
Received)
16. Discussion and possible action for approval of Programming Resolution No. _______ for Oklahoma County Project 2-2012-A, Bridge and Approaches on Luther Road approximately 350 feet south of the NE 136th Street (Memorial Road) Intersection (CN 178), Oklahoma County District No. 2. The estimated construction cost is $850,000.00. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
17. Discussion and possible action to approve an agreement with Richard N. Mann for legal representation for Brian Maughan, in his individual capacity, in the defense of the lawsuit James L. Kalkbrenner vs. Board of County Commissioners of Oklahoma County, Oklahoma, et al, Case Number CIV-12-155. The initial estimate of the projected fees and expenses that may become payable under this agreement is $20,000.00. Requisition No. 11206245 in the amount of $20,000.00 has been issued to Richard N. Mann from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2 and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Engineering
18. Discussion
and possible action for approval of Engineering
Claim and Report of Conference to ODOT for County Bridge and Road
Improvement Fund (CBRIF) for Oklahoma County Off System Bridge Inspections
completed by Cobb Engineering Company.
This claim is for the amount of $32,886.17. Requested by Stacey Trumbo, PE, County
Engineer. (Document Received)
Social Services
19. Discussion and possible action to approve the recommendation from the
Child Abuse Prevention Fund Committee for disbursement of funds as per statute
28-86.1, Jurors and Witnesses Fees-Donation to Agencies for the Prevention of
Child Abuse. Members of the committee
are Kevin Jacobs, David Prater, Tim Rhodes, Ryan Hauser, and Miranda Taylor,
representing the required offices identified by statute. Recommendations for disbursement are as
follows: Parent Promise: $3,660; Sunbeam
Family Services: $2,500; Community Learning Council: $1,000; Youth in Action on
behalf of Lawyers for Children: $6,500; Smart Start: $2,085; and Community
Health Centers: $1,544. Requested by
Christi Jernigan, Director.
Treasurer
20. Discussion and possible action to authorize the Chairman to sign the engagement letter for professional services between Oklahoma County and Bank of New York Mellon related to arbitrage services for the $4,765,000.00 OIA Lease Revenue Bonds (Oklahoma County Courthouse Project) Series 2001. Cost of services is not to exceed $2,000.00. Requisition No. 11205938 in the amount of $2,000.00, has been issued to The Bank of New York Mellon Trust Company, from General Fund/General Government/Professional Services-Other (1001/1100/54455), contingent upon encumbrance of funds. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
21. Approve
all claims,
list available for inspection in the office of the
22. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
23. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
24. Commissioners Comments/General Remarks:
25. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
26. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW12044 Radios, Base Stations & Equipment
CW12029 Commissary Items
11205880 Repair Bridge & Approaches on Luther Roads over North Canadian River
27. Adjourn at __________ until 9:00 a.m., Wednesday, April 25, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board