BOARD OF
April 25, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday April 20, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, April 18, 2012, prepared by the
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $25,516.77 for period ending April 17, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 551343 through 551885 for Oklahoma County in the amount of $347,782.33 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2012-2103 Judgment
Case No. CV-2012-817 Vacate Easement
8. Discussion and possible action for approval of Tin Horn Installation:
2-2012-07 $899.55
This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
9. Received cancelled checks as follows: (Document Received)
Check No. 403002025 dated March 28, 2012, to Professional Reporters, in the amount of $1,275.75. Department chose the wrong vendor. Do not re-issue.
Check No. 403002026 dated April 2, 2012, to Professional Reporters, in the amount of $443.00. Department chose the wrong vendor. Do not re-issue.
10. Receive Depository
Fund Accounts Summary for the month of March, 2012. Requested by Forrest
Butch
11. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
NEXTLOTS LLC 09-833-0935; ECKROAT ADDITION;
N90FT OF LOTS 1 & 2; BLOCK 003
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
12. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW12056 Sheriff s Office Uniforms
CW12044 Radios, Base Stations & Equipment
District No. 3
13. Discussion and possible action for approval of Project Agreement between Oklahoma Department of Transportation and Oklahoma County for Project 3-2012-A, STPG-155F(605)AG, JP 24107(04), Fifteen Miles of Striping in District No. 3. This project will be funded 100% STP-UZA Safety Funds through ACOG. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
14. Discussion and possible action to receive letter dated March 15, 2012, from the Department of Justice concerning Oklahoma County Adult Detention Center and Memorandum in response dated April 3, 2012. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
15. Discussion and possible action for acceptance of a Permanent Easement granted by Oklahoma County to Oklahoma Gas and Electric Company for property located at the former GM Plant, District No. 2, as follows:
Part of the Southwest Quarter (SW ) of Section 27, Township 11 North, Range 2 West of the Indian Meridian, Oklahoma County, Oklahoma further described as:
Commencing at the Northwest Corner of said SW 1/4 ; thence N89 36 20 E on the North line of said SW for a distance of 60.00 feet to the POINT OF BEGINNING: Thence N89 36 20 E for a distance of 10.01 feet: Thence S00 04 01 E for a distance of 190.08 feet: Thence S89 39 32 W for a distance of 17.27 feet: Thence N02 07 12 E for a distance of 190.18 feet to the POINT OF BEGINNING.
Containing 0.0595 acres, more or less.
Requested by Stacey Trumbo, County Engineer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
MIS
16. Discussion and possible action to approve the renewal of the Continuant, Inc., contract for FY-2013. This is for the Nortel phone system support and maintenance, not to exceed $46,102.56. Requisition No. 11206307 has been issued to Continuant, Inc., in the amount of $46,102.56 from General/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
17. Discussion and possible action for approval of renewal of the Oracle FY 2013 Contract for support and maintenance of the Oracle database and Oracle Financials Application. Requisition No. 11206314 in the amount of $155,014.25 has been issued to Oracle from General Fund/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
18. Discussion and possible action to approve a Memorandum of Understanding between Oklahoma County Sheriff s Office (OCSO) and Jones Public Schools for the provision of one school resource officer. The assignment of the deputy from OCSO shall begin August 16, 2012, and terminate at the close of school business on May 23, 2013. Reimbursement for the Deputy s services will be billed monthly by invoice at the end of each pay period beginning in August 2012, and concluding May 2013. During the course of this agreement there are one hundred and seventy five (175) school days billed at a total of one dollar ($1.00). Will adjust month and amount according to placement at school and attendance. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
19. Discussion
and possible action for approval of agreement
by and between the City of Oklahoma City and the County of Oklahoma County
whereas the United States Department of Justice was required to reconstruct the
Local Law Enforcement Block Grant Program and therefore a new program Justice
Assistance Grants (JAG) Program was designed. This agreement states the City of
Recurring
Agenda Items:
20. Approve
all claims,
list available for inspection in the office of the
21. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
22. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
23. Commissioners Comments/General Remarks:
24. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
25. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b) (4) for confidential communications with the Board s attorney to discuss pending claim and request for mediation by Lippert Bros.
26. Action regarding confidential
communications with the Board s attorney to discuss pending claim and request
for mediation by Lippert Bros.
27. Adjourn at __________ until 9:00 a.m., Wednesday, May 2, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board