BOARD OF
May 9, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday May 4, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the regular meeting of Wednesday, May 2, 2012, and the minutes
of the special meeting of Monday, May 7, 2012, prepared by the
5. Discussion and possible action to approve Resolution No. ________ designating May 2012, as Stroke Month. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
The
following items, No. 6 through 11, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $19,250.46 for period ending May 1, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 552383 through 552950 for Oklahoma County in the amount of $168,408.90 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Approve Employee Benefit Trust Warrant No. 552206 through 552207 for Oklahoma County in the amount of $565,401.30 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
9. Receive the following litigation:
Case No. CJ-2012-138: Petition
Case No. TC-2012-007: Tort Claim
10. Receive Monthly Report of Fees for the month of April, 2012. (Document Received)
Juvenile Bureau $81,442.90
11. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
1-2012-09 $ 428.84
End
of Consent Docket
12. Discussion
and possible action to approve Resolution
No. ________________ relating to the incurring of indebtedness by the Trustees
of the Oklahoma County Finance Authority to be accomplished by the issuance of
lease revenue bonds, notes or other evidences of indebtedness in one or more
series on a tax-exempt or taxable basis in the aggregate principal amount of
not to exceed $11,000,000.00 to provide funds to Independent School
District No. 3, Oklahoma County, Oklahoma ( Luther Public Schools or the
District ) required to complete the
acquisition, construction, equipping, renovating and remodeling of school
buildings, acquiring school furniture, fixtures, and equipment and acquiring
and improving school sites; establish a reserve fund, capitalize
interest and pay costs of issuance and all matters related thereto, including but not
limited to the waiver of competitive bidding thereof; and declaring an
emergency. Requested by Kelly Work, Bond Counsel,
Oklahoma County Finance Authority.
(Document Received)
13. Discussion and possible action to approve Resolution
No. ____________ authorizing the Oklahoma County Finance Authority to issue
its Lease Revenue Notes, Series 2012 (Deer Creek Public Schools Project) in an
aggregate principal amount not to exceed $16,000,000.00; waiving competitive
bidding and authorizing said Notes to be sold on a negotiated basis; and
containing other provisions relating thereto.
Requested by Kelly Work, Bond Counsel, Oklahoma County Finance
Authority. (Document Received)
14. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW12029 Commissary Items
District No. 1
15. Discussion and possible approval of Offer to Sell Real
Property wherein the Board of County Commissioners will purchase from HSBC Bank
USA N.A., as Trustee for Wells Fargo Home Equity Trust 2005-3 the following
real estate: Lot 14, Block 3, Crutcho Park Sub Addition to Oklahoma County,
Oklahoma, AKA 2004 Hughson according to the recorded plat thereof together with
all improvements and appurtenances thereunto for the amount of $70,000.00. This property is being acquired as part of
the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase V
and payment will be made from the County Bond Fund/Flood Control-Crutcho,
2032/1204. The dollar amount contained
in this agreement is based upon the Board of County Commissioner s original
offer. This amount does not include any additional title requirements,
pro-rated ad valorem taxes (if any), closing costs or relocation payments
(Parcel No. 32). Requested by Willa
Johnson, County Commissioner, District No. 1, and approved as to form and
legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 2
16. Discussion and possible action for approval of Engineering
Claim from Grace and Sons Appraisal Service to ODOT for County Improvement
Road and Bridge Fund (CIRBF) for Oklahoma County Project 2-2009-A-BR beginning
at Junction SE 29th Street South approximately 1.5 miles for
appraisal service. This claim is for the
amount of $500.00 to be paid from CIRB funds at ODOT. Requested by Brian Maughan, County
Commissioner, District No. 2. (Document Received)
MIS
17. Discussion and possible action to approve contract renewal between the Board of County Commissioners, on behalf of Oklahoma County MIS and for Business Imaging Systems, Inc. for maintenance and support of the District Attorney s DMP Reader Printer. This agreement shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11206702 has been issued to Business Imaging Systems inc. in the amount of $992.45 from General Fund/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve contract renewal between the Board of County Commissioners, on behalf of Oklahoma County Information Technology and Standley Systems. Lease of Savin C2828, copier serial no. 17689. Copier, color, fax, scanner, printer with maintenance at a cost per color copy at $0.0550 and cost per black and white copies at $0.0110. Monthly lease cost at $145.00. This agreement shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11206466 has been issued to Standley Systems, Inc., in the amount of $2,400.00 from General/MIS/Subcriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
19. Discussion and possible action to approve the contract renewal with Windstream Communications. This is a 100MB dedicated internet line. This agreement shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11206412 has been issued to Windstream Communications in the amount of $25,083.12 from General Fund/MIS /Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve the contract renewal with Oklahoma State Regents for Higher Education (ONENET) for FY-2013. This contract provides the county-wide internet access. This agreement shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11206755 has been issued to Oklahoma State Regents for Higher Education (ONENET) in the amount of $27,600.00, from General/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Social Services
21. Presentation about Oklahoma County Social Services Garden of Hope . Requested by Christi Jernigan, Director, Oklahoma County Social Services.
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss settlement, if any, regarding Ramona Hamilton, et al v. The Board of County Commissioners of Oklahoma County, Oklahoma, et al, CIV-11-1.
28. Action regarding confidential communications with Board s attorney to discuss settlement, if any, regarding Ramona Hamilton, et al v. The Board of County Commissioners of Oklahoma County, Oklahoma, et al, CIV-11-1.
29. Adjourn at __________ until 9:00 a.m., Wednesday, May 16, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board