BOARD OF
May 16, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, May 11, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, May 9, 2012, prepared by the
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers
Compensation claim payments from Consolidated Benefits Resources in the
amount of $9,063.46 for period ending May 8, 2012, pending notification of
encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee
Benefit Trust Warrant No. 552951 through 553327 for Oklahoma County in the
amount of $485,613.73 pending notification of encumbrance to Donna Lovelace,
County Treasurer's Office. (Document
Received)
7. Receive the following litigation:
Case No. CJ-2012-138 Publication and
Affidavit
Case No. TC-2012-008 Tort Claim
8. Received cancelled check as
follows: (Document Received)
Check
No. 1001341363 dated April 11, 2012, to The Home Depot Supply Inc, in the
amount of $367.00. Cancelled check was
issued to wrong vendor. Check will be re-issued to correct vendor when
Facilities Maintenance Department re-encumbers.
9. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2012-10 $ 850.68
2-2012-09 $ 898.47
2-2012-10 $ 1,232.30
10. Receive Monthly Report of Fees for the month of April, 2012. (Documents Received)
Sheriff Fees $ 154,489.61
Sheriff Incarceration Fees $ 2,976.70
Law Library Fees $ 38,850.73
Revolving Fund Fees $ 58,701.48
Drug Court User Fees $ 3,842.92
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,984,317.32 $
994,492.80
Deposits & Canceled Vouchers $1,171,166.41 $ 57,910.23
Disbursements $2,111,809.19 $
84,103.61
Ending Balance $1,043,674.54 $
968,299.42
General
Fund $ 360,508.70
Clerk Lien Fee Fund $ 9,553.00
UCC Central Filing Fund $ 64,628.60
Records Preservation Fund $ 75,000.00
OK Tax Comm. % of Doc Stamps $ 261,072.30
Mechanic Liens/Investments $ 7,405.65
Refunds $ 54,347.91
Total $ 832,516.16
Culvert Pipe Sales Fund 8206 $ 2,956.83
Total $ 2,956.83
Planning
Commission Inspection Fee Fund $ 38,691.58
Planning
Commission State Building Code Fund $ 4,666.35
Planning
Commission Fee Fund Report $ 13,005.00
Election
Board $ 9.680.64
End
of Consent Docket
District No. 1
11. Discussion and possible action for approval of Circuit Engineering District 5 Fund Project Application for District No. 1 to receive $25,000.00 as its share of CED excess funds. These funds will be used to purchase a spreader, snow plow, and a 250 gallon tank to be used for ice and snow removal. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
12. Discussion and possible approval of Offer to
Sell Real Property wherein the Board of County Commissioners will purchase from
HSBC Bank USA N.A., as Trustee for Wells Fargo Home Equity Trust 2005-3 the
following real estate: Lot 14, Block 3, Crutcho Park Sub Addition to Oklahoma
County, Oklahoma, AKA 2004 Hughson according to the recorded plat thereof
together with all improvements and appurtenances thereunto for the amount of
$70,000.00. This property is being
acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park
Acquisition Project, Phase V and payment will be made from the County Bond
Fund/Flood Control-Crutcho, 2032/1204.
The dollar amount contained in this agreement is based upon the Board of
County Commissioner s original offer. This amount does not include any
additional title requirements, pro-rated ad valorem taxes (if any), closing
costs or relocation payments (Parcel No. 32).
Requested by Willa Johnson, County Commissioner, District No. 1, and
approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
District
No. 3
13. Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Timothy L. and Lisa D. Thompson and is located at 6709 Tanglewood Circle, Edmond, Oklahoma 73034 and more particularly described as:
Lot 013 Block 002 of Hidden Hills Subdivision, Oklahoma County, Oklahoma according to the recorded plat thereof
Pursuant to 19 O.S. 360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
14. Discussion and possible action for approval of Agreement between Deer Creek Water Corporation and Oklahoma County for Utility Relocation Agreement for Oklahoma County Project 3-2008-A, Two Bridges 0.4 Mile South of NW 178th Street and Council Road, and 0.1 Mile South of 178th Street and Council Road, District No. 3. The estimated county share of the cost is 73.35% or $39,169.40. Requisition No. 11206851 has been issued to Deer Creek Water Corporation from Highway Cash/Highway District #3/Maintenance and Operation (1110/9300/54000), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval of the Agreement with The City of Edmond and The City of Oklahoma City for reconstruction of the 33rd/NE 150th Street between Anderson and Hiwasse roads. Upon completion of the work each City will reimburse Oklahoma County of the costs for all sub-contractors and/or materials used in completing this project. The cost for materials and sub-contractors required to complete this project is estimated to not exceed $472,000.00, provided, the work is completed within the duration of the current County contracts for Highway Materials and Supplies and Highway Construction Services both ending on June 30, 2012. Both cities agree the not to exceed cost will be adjusted to reflect increases and decreases in costs paid by the County for contract items used to complete this project during future contract periods without approval, regardless of cause. After completion of construction both cities shall be responsible for all repair and maintenance to their portion of this mile of roadway. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
16. Discussion and possible action to approve Memorandum of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC and ERecording Partners Network (EPN) for Electronic Recording of Real Estate eFilings. This agreement is effective through June 30, 2012. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Engineering
17. Discussion
and possible action for authorization of the Chairman to execute on behalf of
Oklahoma County, Division Order Contract from Baron Exploration Company for the following
described property:
Carlson 1-28H Section 28-12N-4W, Oklahoma County Oklahoma
Requested by Stacey Trumbo, P.E., County
Engineer. (Document Received)
Treasurer
18. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the County Clerk s UCC Central
Filing Fund, not immediately necessary for expenditure for a period of one day
or more, with any interest earned from investments to be deposited into said
fund, effective July 1, 2012, through June 30, 2013. Requested by Forrest Butch
19. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment
of the County Clerks Records Management and Preservation Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2012, through June 30, 2013.
Requested by Forrest Butch
20. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Protest Tax Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2012, through June 30, 2013.
Requested by Forrest Butch
21. Discussion
and possible action for approval of Resolution
No. __________ authorizing the County Treasurer to escrow interest earned
on Tax Protest Funds for the Common School Fund pending a court of competent
jurisdiction s determination of entitlement to said interest under Title 19
O.S. 682, 70 O.S. 691, and 62 O.S. 348.1, effective July 1, 2012 through
June 30, 2013. Requested by Forrest
Butch
22. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Tinker Clearing 2002 Fund,
not immediately necessary for expenditure for a period of one day or more, with
any interest earned from investments to be deposited into said fund, effective
July 1, 2012, through June 30, 2013.
Requested by Forrest Butch
23. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Tinker Projects Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2012, through June 30, 2013.
Requested by Forrest Butch
24. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Capital Improvement Fund,
not immediately necessary for expenditure for a period of one day or more, with
any interest earned from investments to be deposited into said fund, effective
July 1, 2012, through June 30, 2013.
Requested by Forrest Butch
25. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Self-Insuring Workers
Compensation Fund, not immediately necessary for expenditure for a period of
one day or more, with any interest earned from investments to be deposited into
said fund, effective July 1, 2012, through June 30, 2013. Requested by Forrest Butch
26. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Employee Defined Benefit
Retirement Fund, not immediately necessary for expenditure for a period of one
day or more, with any interest earned from investments to be deposited into
said fund, effective July 1, 2012, through June 30, 2013. Requested by Forrest Butch
27. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Sale of Property Proceeds
Fund, not immediately necessary for expenditure for a period of one day or
more, with any interest earned from investments to be deposited into said fund,
effective July 1, 2012, through June 30, 2013.
Requested by Forrest Butch
28. Discussion and possible action for approval of Resolution No. __________ authorizing the investment of the County Sinking Fund, not immediately necessary for expenditure for a period of one day or more, with any interest earned from investments to be deposited into said fund, effective July 1, 2012, through June 30, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received)
29. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the DA COMIT Hold Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2012, through June 30, 2013.
Requested by Forrest Butch
30. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the DA CDS Revolving Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2012, through June 30, 2013.
Requested by Forrest Butch
31. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the Court Clerk Patricia
Presley 1401 Fund, not immediately necessary for expenditure for a period of
one day or more, with any interest earned from investments to be deposited into
said fund, effective July 1, 2012, through June 30, 2013. Requested by Forrest Butch
32. Discussion and possible action for
approval of Resolution
No. __________ the investment of the Tax Increment Financing Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from the investments to be deposited into said fund, effective
July 1, 2012, through June 30, 2013.
Requested by Forrest Butch
33. Discussion and possible action for approval of Resolution No. __________ authorizing the allocation of General Fund Interest to Highway Cash Fund, effective July 1, 2012, through June 30, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received)
34. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the Sheriff Asset Forfeiture
Fund, not immediately necessary for expenditure for a period of one day or
more, with any interest earned from investments to be deposited into said fund,
effective July 1, 2012, through June 30, 2013.
Requested by Forrest Butch
35. Discussion
and possible action for approval of Resolution
No. __________ authorizing the allocation of General Fund Interest to the
Sheriff Special Revenue Fund, effective July 1, 2012, through June 30, 2013. Requested by Forrest Butch
36. Discussion
and possible action for approval of Resolution
No. __________ authorizing the allocation of General Fund Interest to the
Sheriff Service Fee Fund, effective July 1, 2012, through June 30, 2013.
Requested by Forrest Butch
37. Discussion
and possible action for approval of Resolution
No. __________ designating Bank of Oklahoma of Oklahoma City as the
official designee for processing tax payments under the Lock Box Services
pursuant to Title 19 O.S. 625 for the period of July 1, 2012, through June
30, 2013. Requested by Forrest Butch
38. Discussion and possible action for
approval of Resolution
No. __________ authorizing the County Treasurer to purchase overnight
investments/repurchase agreements which are guaranteed by the full faith and
credit of the United States Government and authorized by Title 62 O.S.
348.1. Any interest earned from these
investments is to be deposited into the General Fund of Oklahoma County,
effective July 1, 2012, through June 30, 2013.
Requested by Forrest Butch
39. Discussion and possible action for
approval of Resolution
No. __________ approving four change funds, two with $500 and two with
$250. This money is used to conduct
daily monetary transactions and the amounts so retained by the Treasurer s
Office shall not be cumulative, in accordance with Title 19 O.S. 2001 682, we
are therefore approving the change funds effective July 1, 2012, through June
30, 2013. Requested by Forrest Butch
40. Discussion and possible action for
approval of Resolution
No. __________ authorizing the investment of the County Clerk s Mechanical
Lien Fund, not immediately necessary for expenditure for a period of one day or
more, with any interest earned from investments to be deposited into said fund,
effective July 1, 2012, through June 30, 2013.
Requested by Forrest Butch
41. Discussion
and possible action for approval of Resolution
No. __________ authorizing the investment of the General Fund, not
immediately necessary for expenditure for a period of one day or more, with any
interest earned from investments to be deposited into said fund, effective July
1, 2012, through June 30, 2013.
Requested by Forrest Butch
42. Discussion and possible action for
approval of Resolution
No. __________ Oklahoma County Investment Policy and Guidelines for FY 2012-2013. Requested by Forrest Butch
43. Discussion
and possible action for approval of Resolution
No. __________ for the following financial institutions of Oklahoma County
be designated as official depositories for FY 2012-2013 in accordance with
provisions of Title 19 O.S. 121 and 123, 2001. Requested by Forrest Butch
Federal Home Loan Bank
Federal Reserve Bank of
LPL Financial Services
Merrill Lynch
Wells & Associates
BOSC, Inc. BOK Financial Corp.
JP Morgan Securities, Inc.
FTN Financial
Commerce Bank
Wells Fargo
Baker Group
Morgan Stanley Smith Barney
Paine Webber
44. Discussion
and possible action for approval of Resolution
No. __________ for the following banks of Oklahoma County be designated as
official depositories for the FY 2012-2013 according to the provisions of Title
19 O.S. 121 and 123, 2001. Requested
by Forrest Butch
Advantage Bank First National Bank of MWC
All American Bank First Security Bank & Trust Co. OKC
Kirkpatrick Bank First State Bank of Jones
Coppermark Bank Frontier State Bank
Arvest Bank Spirit Bank
BancFirst InvesTrust
Bank of America Valliance Bank
RCB of Nichols Hills International Bank of Commerce
Bank of Oklahoma MidFirst Bank
JP
Morgan Chase Bank NBC
Oklahoma State Bank Edmond Bank and Trust
First Bank and Trust, Luther Yukon National Bank
First Bethany Bank and Trust Quail Creek Bank
First Commercial Bank First United Bank
First Enterprise Bank Stillwater National Bank
First Fidelity Bank The Bankers Bank
First
National Bank of Oklahoma Citizens
Bank of
UMB Bank Bank 2
Prime Bank InterBank
First
Bank of the West Rose Rock Bank
Intrust Bank Legacy Bank
Heritage Trust Bank Bank 7
Wells Fargo Bank City National Bank
The First State Bank Summit Bank
45. Discussion and possible action for approval of Resolution No. __________ Oklahoma County Employee Defined Benefit Retirement System Investment Policy and Guidelines for FY 2012-2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received)
46. Discussion and possible action for
approval of Resolution
No. __________ authorizing the County Treasurer to deposit all interest
earned from the investments of County Funds to the General Fund with the
exception of those accounts so specified by resolution or statute, effective
July 1, 2012, through June 30, 2013.
Requested by Forrest Butch
47. Discussion and possible action for
approval of Resolution
No. __________ for the Oklahoma County Self Insuring Employee Benefit Fund
for FY 2012-2013. Requested by Forrest
Butch
48. Discussion
and possible action for approval of Resolution
No. __________ for the following persons to be authorized to open,
maintain, and invest the accounts of the County Treasurer of Oklahoma County,
including the Oklahoma County Retirement System and School Districts for which
the County Treasurer acts as Treasurer with all approved financial institutions
in accordance with the statutes of the State of Oklahoma, effective July 1,
2012, through June 30, 2013: Forrest
Butch Freeman, County Treasurer; Mark Seikel, Chief of Investments; Christie
Miller, Comptroller. Requested by
Forrest Butch
49. Discussion and possible action for approval of Resolution No.__________ authorizing the investment of the County Bonds 2008 Fund, not immediately necessary for expenditure for a period of one day or more, with any interest earned from investments to be deposited into said fund, effective July 1, 2012, through June 30, 2013.
50. Discussion and possible action for approval of Resolution No._________ authorizing the investment of the County Bonds 2008 Reimbursement Fund, not immediately necessary for expenditure for a period of one day or more, with any interest earned from investments to be deposited into said fund, effective July 1, 2012, through June 30, 2013.
Recurring
Agenda Items:
51. Approve
all claims,
list available for inspection in the office of the
52. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
53. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
54. Commissioners Comments/General Remarks:
55. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
56. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW12001 Harley Davidson Patrol Motorcycles
57. Adjourn at __________ until 9:00 a.m., Wednesday, May 23, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy