BOARD OF
May 23, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, May 18, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, May 16, 2012, prepared by the
5. Discussion and possible action to
approve Resolution
No. ____________to support the First Tee of Metropolitan Oklahoma City
Spring Roundup Golf Tournament.
Requested by Willa Johnson,
The
following items, No. 6 through 11, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $18,536.09 for period ending May 15, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 553328 through 553767 for Oklahoma County in the amount of $198,738.69 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CJ-2012-2816 Eminent Domain
Case No. CJ-2012-2885 Eminent Domain
Case No. CJ-2012-2819 Eminent Domain
Case No. CJ-2012-2818 Eminent Domain
Case No. CJ-2012-2822 Eminent Domain
Case No. CJ-2012-2820 Eminent Domain
Case No. CJ-2012-2813 Eminent Domain
Case No. CJ-2012-2812 Eminent Domain
Case No. CJ-2012-2809 Eminent Domain
Case No. CJ-2012-2821 Eminent Domain
Case No. CJ-2012-2815 Eminent Domain
Case No. CJ-2012-2884 Eminent Domain
Case No. CJ-2012-2814 Eminent Domain
Case No. CJ-2012-2817 Eminent Domain
Case
No. CJ-2012-2819 Amended Eminent Domain
Case
No. CJ-2012-2663 Judgment
9. Receive Monthly Report of Fees for the month of April, 2012. (Document Received)
County Assessor $ 1,039.00
10. Receive Monthly Report of Fees for the month of May, 2012. (Document Received)
Sheriff Fees $ 60,620.64
Sheriff Incarceration Fees $ 3,286.68
11. Receive Depository
Fund Accounts Summary for the month of April, 2012. Requested by Forrest Butch
End
of Consent Docket
12. Discussion
and possible action to approve Resolution No. ______________ approving
and authorizing the incurrence of indebtedness by the Oklahoma Industries
Authority through the issuance of its lease revenue refunding bonds (Oklahoma
County Facilities Project) Taxable Series 2012A (The "Bonds") in the
amount of not to exceed $15,000,000.00; approving negotiated sale of the bonds;
approving an amendment to lease purchase agreement between the Oklahoma County
Public Buildings Authority and Oklahoma Industries Authority; approving any
other documents relating thereto to be entered into by Oklahoma County,
Oklahoma Industries Authority and the Oklahoma County Public Buildings
Authority; and containing other provisions relating thereto. Requested by Kelly Work, Bond Council,
Oklahoma Finance Authority. (Document
Received)
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW13001 Harley Davidson Patrol Motorcycles
District No. 3
14. Discussion and possible action for approval of the Agreement with The City of Edmond and The City of Oklahoma City for reconstruction of the 33rd/NE 150th Street between Anderson and Hiwasse roads. Upon completion of the work each City will reimburse Oklahoma County of the costs for all sub-contractors and/or materials used in completing this project. The cost for materials and sub-contractors required to complete this project is estimated to not exceed $472,000.00, provided, the work is completed within the duration of the current County contracts for Highway Materials and Supplies and Highway Construction Services both ending on June 30, 2012. Both cities agree the not to exceed cost will be adjusted to reflect increases and decreases in costs paid by the County for contract items used to complete this project during future contract periods without approval, regardless of cause. After completion of construction both cities shall be responsible for all repair and maintenance to their portion of this mile of roadway. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval of the Kronos Sales, Software License and Service Agreement for the Kronos HR, Timekeeper, and Payroll modules. Agreement shall begin June 30, 2011, for a period of 12 months. Requisition No. 11207357 has been issued to Kronos Incorporated in the amount of $23,920.27, from Capital Improvement/Regular/Other Services (2010/1200/55370), contingent upon encumbrance of funds. . Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
16. Discussion and possible action for approval of the Kronos Sales, Software License and Service Agreement for the Kronos HR, Timekeeper, and Payroll modules. Agreement shall begin June 30, 2012, for a period of 12 months. Requisition No. 11207358 has been issued to Kronos Incorporated in the amount of $73,079.73, from Capital Improvement/Regular/Other Services (2010/1200/55370), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Sheriff
17. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Cummins Allison for maintenance agreement for JetScan 4062 Currency Scanner. Agreement shall begin July 1, 2012, and terminate on June 30, 2013. Requisition No. 11206981 has been issued to Cummins Allison Corp. in the amount of $316.00, from Sheriff Service Fee/Sheriff/ Equipment-Vendors (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and TimeKeeping Systems Inc. Annual maintenance agreement on Guard 1 plus Server Edition support Subscription. Agreement shall begin on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11207016 has been issued to Timekeeping Systems Inc. in the amount of $1,070.00, from Sheriff Special Revenue Fund/ Prisoner Boarding Fee/ Subscription (1161/5110/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
19. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and LeadsOnline. Annual subscription to Leads Online. Agreement shall begin on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11206991 has been issued to LeadsOnline, LLC. in the amount of $10,588.00, from Sheriff Service Fee / Prisoner Boarding Fee/ Subscription (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and View Systems Inc. Annual maintenance for 2 ViewScan Systems, Serial no. 0148 & 1024. Agreement shall begin on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11207025 has been issued to View Systems Inc in the amount of $3,600.00, from Sheriff Special Revenue Fund/ Prisoner Boarding Fee/ DP Equipment-Vendors Maintenance (1161/5110/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
21. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Utility Data Services, Inc., for data search services for locating defendants with outstanding warrants. Agreement shall begin July 1, 2012, and terminate on June 30, 2013. Requisition No. 11207024 has been issued to Utility Data Services, Inc., in the amount of $6,600.00, from Sheriff Service Fee/Sheriff/Professional Services-Other (1160/5100/54455), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve contract renewal between the Oklahoma County Sheriff s Office and US Fleet Tracking Corp. for annual maintenance and service for AVL Server Software. Agreement shall begin July 1, 2012, and terminate June 30, 2013. Requisition No. 11207022 has been issued to US Fleet Tracking, LLC, in the amount of $14,000.00, from Sheriff Service Fee/Sheriff/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve contract renewal agreement between Oklahoma County Sheriff s Office and UniFirst Holdings, Inc. for maintenance for fleet shop towel service. Agreement shall begin on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11207021 has been issued to UniFirst /Corporation DBA Unifirst Holdings Inc, in the amount of $822.90, from Sheriff Service Fee/Sheriff/Professional Services Other (1160/5105/54456), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve contract renewal between Oklahoma County and SHI International Corp. Annual maintenance agreement for Adobe Connect for fiscal year 2012-2013. Agreement shall begin on July 1, 2012, and terminate on June 30, 2013. Requisition No. 11207012 has been issued to Software House International Inc., in the amount of $7,330.00, from Sheriff Service Fee/Sheriff/DP Equipment-Vendors Maintenance (1160/5100/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Faronics for annual maintenance agreement on Deep Freeze Standard Maintenance Package Subscription renewal for 65 licenses. Agreement shall begin July 1, 2012, and terminate on June 30, 2013. Requisition No. 11206988 has been issued to Faronics Technologies USA, Inc. in the amount of $352.30, from Sheriff Service Fee/Sheriff/Computer Equipment-Vendor Maintenance. (1160/5100/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve contract renewal between the Sheriff s Office and Department of Public Safety, for annual maintenance agreement on OLETS software, maintenance, and upgrades. Agreement shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11206985 has been issued to Department of Public Safety Oklahoma in the amount of $13,800.00, from Sheriff Service Fee/Sheriff/Telecommunications Services. (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve contract renewal between the Oklahoma County Sheriff s Office and MSC Technologies Inc. for annual maintenance for APC 40 KW Symmerta PX uninterruptible power supply, serial no. PD0615240269. Agreement shall begin July 1, 2012, and terminate June 30, 2013. Requisition No. 11206996 has been issued to MSC Technologies, Inc. in the amount of $3,725.00, from Sheriff Service Fee/Sheriff/Equipment-Vendors Maint. (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve contract renewal between the Oklahoma County Sheriff s Office and MSC Technologies Inc. for the APC/MGE UPS Advantage Ultra service agreement, to include twice yearly full battery preventative maintenance visits for the Galaxy 30 KVA UPS, serial no. A09-10025 located in 1B of the Detention Center. Agreement shall begin July 1, 2012, and terminate June 30, 2013. Requisition No. 11206995 has been issued to MSC Technologies, Inc. in the amount of $3,564.00, from Sheriff Service Fee/ Prisoner Boarding Fee/Sheriff/Equipment-Vendors Maint. (1160/5110/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve contract renewal between Oklahoma County and MSC Technologies, Inc. for annual maintenance for Powerware 10 KVA UPS System in computer room of Detention Center Serial No. FD10K05189. Agreement shall begin July 1, 2012, and terminate June 30, 2013. Requisition No. 11206993 has been issued to MSC Technologies Inc. in the amount of $2,280.00, from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Equipment-Vendors Maint. (1161/5110/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
30. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Francotyp-Postalia Inc. for Rental of FPT-1000 Postage Meter, FP 5li Postage Scale and envelope moistener-stand-catch tray. Agreement shall begin July 1, 2012, and terminate on June 30, 2013. Requisition No. 11206989 has been issued to Francotyp-Postalia Inc. in the amount of $359.40 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Equipment-Other (1161/5110/54109), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve contract renewal between the Sheriff s Office and Department of Public Safety for CAD Interface for MobileCop Services. Agreement shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11206983 has been issued to Oklahoma Department of Public Safety in the amount of $300.00 from Sheriff Service Fee/Sheriff/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and CrossMatch Technologies annual maintenance for Palm Print System Bundled Assembly, 500P with LSMS on desktop. Agreement shall begin on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11206980 has been issued to Cross Match Technologies Inc in the amount of $3,240.00, from Sheriff Service Fee/ Sheriff / Equipment-Vendors Maint (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
33. Discussion and possible action to approve contract renewal between the Board of County Commissioners on behalf of Oklahoma County Sheriff s Office and CI Technologies, for services on IAPro Unlimited Software Package. This agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requisition No. 11206974 has been issued to CI Technologies, Inc. in the amount of $1,875.00, from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Subscriptions (1161/5110/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
34. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Addtronics Business Systems for annual agreement for Data Card CP80 ID Printer, s/n P70340. Agreement shall begin on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11206963 has been issued to CW Cook Inc., dba Addtronics Business Systems in the amount of $2,600.00, from Sheriff Service Fee/Courthouse Security/Equipment-Vendors Maint (1160/5160/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
35. Discussion and possible action to approve contract renewal between Oklahoma County and Software House International, Inc. for the annual maintenance agreement for NetMotion. Agreement shall begin on July 1, 2012, and terminate on June 30, 2013. Requisition No. 11207014 has been issued to Software House International, Inc., in the amount of $6,720.00 from Sheriff Service Fee/Sheriff/Subscription (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
36. Discussion and possible action to approve contract between Oklahoma County and SHI International Corp. for the annual maintenance agreement for Bomgar. Agreement shall begin on July 1, 2012, and terminate on June 30, 2013. Requisition No. 11207015 has been issued to Software House International, Inc., in the amount of $1,562.00 from Sheriff Service Fee/Sheriff/Subscription. (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
37. Discussion and possible action to approve contract renewal between the Sheriff s Office and L-3 Communications extended maintenance agreement for Mobile Vision In-Car Video Systems and Backend Solution. Agreement shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11206990 to L-3 Communications Mobile-Vision Inc., in the amount of $4,731.40, from Sheriff Service Fee/Sheriff/Equipment-Vendors (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
38. Discussion and possible action to approve contract renewal between the Sheriff s Office and Security Inspection, Inc. for the annual maintenance agreement for wiTECH System Maintenance Bundle and wiTECH VCI Pod Maintenance Bundle. Agreement shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11206997 to Security Inspection.com Inc., in the amount of $1,585.00, from Sheriff Service Fee/Fleet/Subscription (1160/5105/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
39. Discussion and possible action to approve an application for funding by and between the State of Oklahoma, Oklahoma Department of Mental Health and Substance Abuse Services, and the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Sheriff s Office. The contract is for the term of one year and is to provide for the client transportation and other Emergency Law Enforcement Response as directed by the Oklahoma County Crisis Intervention Center. The term of the contract is July 1, 2012 through June 30, 2013, and will pay Oklahoma County Sheriff s Office $87,000.00 for services rendered by contract. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
Social Services
40. Discussion
and possible approve to recognize RSVP of
Central Oklahoma for their contribution of over 238,000 hours of volunteer
service in the central Oklahoma area during the last year and announcement of
the dollar value of those volunteer hours.
Requested by Christi Jernigan, Director, Oklahoma County Social
Services.
Treasurer
41. Discussion and possible action to receive the arbitrage report from Bank of New York Mellon Trust Company, N.A. for the $4,765,000.00 OIA Lease Revenue Bonds (Oklahoma County Courthouse Project) Series 2001. As shown in the report, no rebate amount is required as of the final computation date, therefore, no payment to the IRS is required. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received)
Recurring
Agenda Items:
42. Approve
all claims,
list available for inspection in the office of the
43. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
44. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
45. Commissioners Comments/General Remarks:
46. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
47. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW12017 Exterminating Services
48. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss claim of Paul Judkins, Jr., Claim TC-2012-005.
b. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss settlement, if any, regarding Lawanna Thompson v. Board of County Commissioners of Oklahoma County, CJ-2011-6051.
c. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney to discuss tort claim TC-2012-008, Katrina Kalb, and possible action.
49. Action regarding confidential communications with Board s attorney to discuss claim of Paul Judkins, Jr., Claim TC-2012-005.
50. Action regarding confidential communications with Board s attorney to discuss settlement, if any, regarding Lawanna Thompson v. Board of County Commissioners of Oklahoma County, CJ-2011-6051.
51. Action regarding confidential communications with Board s attorney to discuss tort claim TC-2012-008, Katrina Kalb, and possible action.
52. Adjourn at __________ until 9:00 a.m., Wednesday, May 30, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board