BOARD OF COUNTY COMMISSIONERS

9:00 a.m.

June 4, 2012

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Thursday, May 31, 2012.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Wednesday, May 30, 2012, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

5. Discussion and possible action to receive Resolution No. _________ commending Outstanding Young Scholars. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received).

The following items, No. 6 through 10, are Consent Items and are routine in nature:

6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $52,123.13 for period ending May 29, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

7. Approve Employee Benefit Trust Warrant No. 554191 through 554594 for Oklahoma County in the amount of $374,079.35 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)

8. Receive the following litigation:

Case No. CJ-2012-2884 Amended Notice to Defendants

Case No. CJ-2012-2812 Amended Notice to Defendants

Case No. CJ-2012-2809 Dismissal Without Prejudice

9. Discussion and possible action to approve to release Voucher No. _______ in the amount of $1,000.00, to Five G s Construction Inc. for the return of an Escrow Cash Bond for Pipeline Permit No. 404 and No. 405. Release of the bond has been authorized by Gerald Wright, Superintendent, District No. 3. Requested by Brad Holt, Administrator, Board of County Commissioners. (Document Received)

10. Discussion and possible action to approve Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

CHARLES LE 05-155-1990; MILITARY PARK ADDITION; LOTS 1 & 2; BLOCK 012

JOEL LEONOR 09-833-6130; ECKROAT ADDITION; LOTS 21 & 22; BLOCK 011

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)

End of Consent Docket

District No. 1

11. Discussion and possible action to approve a Mutual Cooperation Agreement between the City of Midwest City and Oklahoma County pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), Title 11, O.S. 336-113D and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Midwest City. Agreement shall begin July 1, 2012, and shall terminate on June 30, 2013. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

12. Discussion and possible action to approve of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Bob and Deborah Bozarth the following real estate: Lot 23, Block 3, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 2205 Boyd according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $106,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase V and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement is based upon the Board of County Commissioner s original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments (Parcel No.10). Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.

County Clerk

13. Discussion and possible action to receive copy of Abstractor s Bond from American Eagle Title Insurance Co. of Oklahoma City, Oklahoma, in the amount of $100,000.00, beginning on July 1, 2012, and ending June 30, 2013. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)

14. Discussion and possible action to receive copy of Abstractor s Bond from Stewart Abstract & Title of Oklahoma City, Oklahoma, in the amount of $100,000.00, beginning on May 12, 2012, and ending May 12, 2013. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)

Election Board

15. Discussion and possible action to approve a Standard Maintenance Contract between the Board of County Commissioners, on behalf of the Election Board, and Whitaker Brothers. Whitaker Brothers shall supply Burster Cut Sheet Cutter with trimmers and Conveyor. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11207415 has been issued to Whitaker Brothers Business Machines Inc., in the amount of $745.00 from General Government/Election Board/Equipment-Vendors Maintenance (1001/2500/54157), contingent upon encumbrance of funds. Requested by Cheryle Hollis, Election Board Secretary, approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

Juvenile

16. Discussion and possible action to approve a contract agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Detention Center and Ernest V. Turner, DDS, who shall provide on call dental services for residents detained in the Oklahoma County Juvenile Detention Center. The County agrees to pay Fifteen Dollars ($15.00) per child/youth treated per visit (s) plus the fee listed on the attached fee schedule for the specific service(s) or procedure(s) performed on each child/youth treated. The amount that can be paid pursuant to this agreement cannot exceed Two Thousand Dollars ($2,000.00) during the contract period. The contract shall become effective July 1, 2012, through June 30, 2013. Requisition No. 11207039 has been issued to Ernest Turner Family Dentistry in the amount of $2,000.00 from General/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

17. Discussion and possible action to approve contract agreement between Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and Jerry C. Childs, Jr. D.O. on behalf of C & W Medical LLC who shall serve as the Oklahoma County Juvenile Detention Center Health Authority and Medical Doctor for the County and agrees to provide medical examinations to children/youth and staff as provided for in this agreement. This agreement is effective July 1, 2012 through June 30, 2013. Requisition No. 11207038 has been issued to C & W Medical in the amount of $30,000.00 which is to be divided up into 12 monthly payments of Two Thousand Five Hundred (2,500.00) each from General/Juvenile Justice Bureau/Professional Services-Medical (1001/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

18. Discussion and possible action to approve Building Usage Fee Contract between the Oklahoma County Juvenile Bureau and NorthCare who shall provide the office space to be used for the offsite probation office located at 2512 S Harvey, Oklahoma City, Oklahoma. This agreement is effective July 1, 2012, through June 30, 2013. Requisition No. 11207472 in the amount of $1,200.00 has been issued to NorthCare from Juvenile Grant Fund/Title IV-E/Office Space (1233/5216/54102), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Detention Center and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

19. Discussion and possible action to approve Memorandum of Understanding between the Oklahoma County Juvenile Bureau and CASA of Oklahoma County. The Juvenile Bureau shall provide adequate office space which consist of 2,588 sq ft of space @ $9.70 per sq ft ($25,103.60/market value), telecommunications, network access and technical support for such. This agreement shall commence July 1, 2012, and shall terminate June 30, 2013. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

20. Discussion and possible action to approve Contract Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau, and the Board of Regents of the University of Oklahoma, on behalf of the Department of Pediatrics, Center of Child Abuse and Neglect, who shall provide psychological treatment and consultation of adolescent sex offenders coming to the attention of the County. Agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11207456 in the amount of $30,000.00 has been issued to Center on Child Abuse/Neglect from Juvenile Probation Fee Fund/Juvenile Justice Bureau/Professional Services-Medical (1231/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

21. Discussion and possible action to approve Contract Agreement between the Oklahoma County Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and G. Richard Kishur, Ph.D., who shall provide psychological evaluations on clients coming to the attention of the County. This contract agreement shall be effective July 1, 2012, through June 30, 2013. Requisition No. 11207040 in the amount of $15,000.00 has been issued to Richard Kishur DBA Kishur & Associates from Juvenile Grant Fund/Title IV-E/Professional Services-Medical (1233/5216/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

22. Discussion and possible action to approve Agreement between the Oklahoma County Commissioners of Oklahoma County, on behalf of Oklahoma County Juvenile Bureau, and Kelli M. Warren RD/LD, Nutrition Management Services Inc. Kelli Warren agrees to serve as part-time dietician for the County and agrees to provide on-site consultation to the County as provided for in this agreement at a rate of $55.00 per hour, not to exceed $2,500.00. This agreement is effective July 1, 2012, through June 30, 2013. Requisition No. 11207043 has been issued to Nutrition Management Services Inc., in the amount of $2,500.00 from General Fund/Juvenile Probation Fee Fund/Professional Service Other (1001/5200/54455), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

23. Discussion and possible action to approve Contract Agreement between the Oklahoma County Board of County Commissioners, on behalf of the Oklahoma County Juvenile Bureau and Gail Poyner, Ph.D. who shall provide psychological evaluations on clients coming to the attention of the County. This contract agreement shall be effective July 1, 2012, through June 30, 2013. Requisition No. 11207041 in the amount of $20,000.00 has been issued to Poyner Psychological Services, from General Fund/Juvenile Justice Bureau/Professional Services-Medical (1233/5216/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

24. Discussion and possible action to approve an agreement between the Board of County Commissioners of Oklahoma County, on behalf of the Oklahoma County Juvenile Detention Center and Lionell A. Mangrum, who shall serve as a part time barber. Oklahoma County will pay $7.00 per resident, not to exceed $3,003.00. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11207454 in the amount of $3,003.00 has been issued to Lionell A. Mangrum from General Fund/Juvenile Justice Bureau/Professional Services Other (1001/5200/54455), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

Metro Parking

25. Discussion and possible action to approve Memorandum of Understanding between the Sheriff s office, and the Oklahoma County Public Buildings Authority for the provision of one uniformed Deputy to be assigned to Metro I and II parking garages. The assigned Deputy will work on-site at Metro I and Metro II parking garages, buildings and grounds, Monday through Friday, from 8:30 a.m. through 5:30 p.m. of operation. Reimbursement of salary and benefits for the Deputy s services will be billed monthly by invoice at the end of each pay period. This agreement shall be effective July 1, 2012 through June 30, 2013. Requisition No. 11207426 has been issued to Oklahoma County Sheriff s Department in the amount of $53,346.00, from Public Buildings Authority Trust/Metro Parking Garage/Professional Services-Other, (7030/3300/54455), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

MIS

26. Discussion and possible action to approve Commercial Services Agreement renewal between Oklahoma County and Cox Communications for Internet service for Social Services. This contract shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11207291 has been issued to Cox Communications, Inc., in the amount of $4,319.40 from General Fund/MIS/ Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

27. Discussion and possible action to approve Commercial Services Agreement between Oklahoma County and Cox Communications, Inc., for internet service for the Courthouse. This contract shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11206873 has been issued to Cox Communications, Inc., in the amount of $1,188.00, from General/MIS/Subscriptions, (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

28. Discussion and possible action to approve Commercial Services Agreement between Oklahoma County and Cox Communications, Inc., for internet service for the Election Board. This contract shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11207292 has been issued to Cox Communications, Inc., in the amount of $1,379.40, from General/MIS/Subscriptions, (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

29. Discussion and possible action to approve Commercial Services Agreement between Oklahoma County and Cox Communications, Inc., for internet service for the Juvenile Justice Center. This contract shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11207465 has been issued to Cox Communications, Inc., in the amount of $4,079.40, from General/MIS/Subscriptions, (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

30. Discussion and possible action to approve Commercial Services Agreement between Oklahoma County and Cox Communications, Inc., for internet service for the Juvenile Justice Center for Northcare. This contract shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11207282 has been issued to Cox Communications, Inc., in the amount of $1,109.35, from General/MIS/Subscriptions, (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

31. Discussion and possible action to approve Commercial Services Agreement between Oklahoma County and Cox Communications, Inc., for cable television service for Health and Safety. This contract shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11207590 has been issued to Cox Communications, Inc., in the amount of $307.80, from General/MIS/Subscriptions, (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

32. Discussion and possible action to approve Commercial Services Agreement between Oklahoma County and Cox Communications, Inc., for cable television service for Emergency Management. This contract shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11207592 has been issued to Cox Communications, Inc., in the amount of $496.80, from General/MIS/Subscriptions, (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

Sheriff

33. Discussion and possible action for approval of contract renewal between Oklahoma County and Lockwood Technology Corporation for subscription for software and hardware maintenance and support for the Lockwood Physical Inventory and Asset Tagging System. Agreement shall begin on July 1, 2012, and terminate on June 30, 2013. Requisition No. 11207366 has been issued to Lockwood Technology Corporation in the amount of $4,600.00, from Sheriff Service Fee / Sheriff /Subscriptions (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)

34. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and CelleBrite USA for annual maintenance agreement on UFED Unlimited Software upgrades and support extended warranty for FY 2012-2013. Agreement shall begin on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11207337 has been issued to CelleBrite USA Corp. in the amount of $999.00, from Sheriff Service Fee/ Sheriff /DP Equipment-Vendors Maintenance (1160/5100/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)

35. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and Visual Statement Inc. for annual maintenance agreement on UP-EdgeFX Crash to include technical support and update protection with product updates for fiscal year 2012-2013. Agreement shall begin on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11207431 has been issued to VS Visual Statement Inc. in the amount of $219.50, from Sheriff Service Fee/ Sheriff /DP Equipment-Vendors Maintenance (1160/5100/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)

36. Discussion and possible action to approve a Memorandum of Understanding between Oklahoma County Sheriff s Office and Deer Creek Public Schools for the provision of two (2) School Resource Officers. Deer Creek Public Schools agrees to reimburse the OCSO for the salary and benefits of the assigned Deputies from the period of August 14, 2012 until May 30, 2013. One hundred and seventy-five (175) school days billed for each Deputy. OCSO will be reimbursed at a rate of $209.69 per day, for first deputy for a total of $36,695.75 and $243.33 for the second deputy for a total of $42,582.75. Will adjust month and amount according to placement at school and attendance. Requested by John Whetsel, County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)

37. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Smith s Detection for annual maintenance for x-ray machines. Agreement shall begin on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11207569 has been issued to Smiths Detection Inc. in the amount of $23,428.00, from Sheriff Service Fee/Court Security/Equipment- Vendors Maint (1160/5160/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)

38. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and Dowley Security Systems for Subscription for AMAG Site Support Agreement. Agreement shall begin July 1, 2012, and terminate on June 30, 2013. Requisition No. 11207571 has been issued to Dowley Security Systems Inc. in the amount of $1,087.00, from Sheriff Service Fee/Courthouse Security Fee/ Subscription (1160/5160/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)

39. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and Intelek Technologies for Annual Subscription for BitDefender Cloud Security for Endpoints P/N: BD2 211AHB01D for 60 unit.. Agreement shall begin July 1, 2012, and terminate on June 30, 2013. Requisition No. 11207570 has been issued to Intelek Technologies in the amount of $600.00, from Sheriff Service Fee/Courthouse Security Fee/ Subscription (1160/5160/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)

Treasurer

40. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners and Summit Mailing and Shipping Systems. Lease of the following items: Neopost IJ-90 Mail Machine with 30lb scale and Neopost Dynamic Scale with In-Motion Weighing, Maintenance, Meter Rental and Rate Change Protection for the life of the lease. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11207372 has been issued to Summit Business Systems, Inc. in the amount of $8,485.92 from Resale Property-Budgeted /Treasurer/Printing Equipment (1130/1500/55350), contingent upon encumbrance of funds. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

41. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

42. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

43. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

44. Commissioners Comments/General Remarks:

45. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

46. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

CW13031 Lawn Maintenance Supplies

CW13079 Prisoner Extradition Services

47. Executive Session for the purpose of discussing the following:

a. Pursuant to 25 O.S. 2001 307.B.1, discussion regarding employment, appointment, promotion, demotion, disciplining, or resignation of the Director of Facilities Management.

48. Action regarding employment, appointment, promotion, demotion, disciplining, or resignation of the Director of Facilities Management.

49. Adjourn at __________ until 9:00 a.m., Wednesday, June 13, 2012.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy