BOARD OF
June 20, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, June 15, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, June 13, 2012, prepared by the
5. Discussion and possible action to approve Resolution No. _________ recognizing Oklahoma County 4-H Robotics Club as Oklahoma s First Robotics Team Champions. Requested by LaDonna Dunlop, Director, OSU Extension. (Document Received)
The
following items, No. 6 through 12, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $7,139.04 for period ending June 12, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 555197 through 555583 for Oklahoma County in the amount of $134,515.91 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CV-2012-1099 Simple Title
Case No. CJ-2012-3327 Application
Case No. TC-2012-010 Tort Claim
Case No. CJ-2012-2822 Appearance
Case No. CJ-2012-2809 Appearance
Case No. CJ-2010-7387 Sheriff s Sale
Case No. TC-2012-011 Tort Claim
9. Receive Monthly Report of Fees for the month of May, 2012. (Documents Received)
General
Fund $ 432,462.00
Clerk Lien Fee Fund $ 9,547.50
UCC Central Filing Fund $ 72,056.50
Records Preservation Fund $ 76,513.00
OK Tax Comm. % of Doc Stamps $ 397,130.50
Mechanic Liens/Investments $ 1,300.03
Refunds $ 55,628.31
Total $1,044,637.84
Escrow Cash Bond Fund 8202 $ 1,000.00
Prevention of Child Abuse Fund 8204 $ 33.32
Culvert Pipe Sales Fund 8206 $ 5,035.80
Total $ 6,069.12
Sheriff Fees $ 55,402.73
Sheriff Incarceration Fees $ 934.12
Law Library Fees $ 37,201.06
Revolving Fund Fees $ 48,450.60
Drug Court User Fees $ 3,112.47
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,043,674.54 $ 968,299.42
Deposits & Canceled Vouchers $1,168,923.23 $ 58,724.03
Disbursements $ 550,546.39 $ 77,204.92
Ending Balance $1,662,051.38 $
949,818.53
Election
Board $ 8,499.06
Assessor $ 2,034.75
10. Discussion and possible action for
approval of Tin Horn Installation. This
item is in compliance with Resolution No. 118-08. This item is requested
by Stacey Trumbo, PE,
2-2012-11 $ 881.23
2-2012-12 $ 417.18
1-2012-14 $ 451.72
11. Received cancelled checks as follows: (Document Received)
Check
No. 1001341925 dated May 30, 2012, to Oklahoma Department of Labor, in the
amount of $55.00. Cancelled check was
issued in the wrong amount. Check will be re-issued with corrected amount of
$50.00.
Check
No. 1001341926 dated May 30, 2012, to Oklahoma Department of Labor, in the
amount of $55.00. Cancelled check was
issued in the wrong amount. Check will be re-issued with corrected amount of $50.00.
12. Receive Depository
Fund Accounts Summary for the month of May, 2012. Requested by Forrest Butch
End
of Consent Docket
13. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW13072 Employee Assistance Program
CW13059 HVAC Maintenance Juvenile
CW13079 Prisoner Extradition
District No. 1
14. Discussion and possible approval of Offer to Sell Real Property wherein
the Board of County Commissioners will purchase from Michael K. and Christina
M. Brown the following real estate: Lot 9, Block 1, Crutcho Park Sub Addition
to Oklahoma County, Oklahoma, AKA 2200 Godlin according to the recorded plat
thereof together with all improvements and appurtenances thereunto for the
amount of $91,000.00. This property is
being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park
Acquisition Project, Phase IV and payment will be made from the County Bond
Fund/Flood Control-Crutcho, 2032/1204.
The dollar amount contained in this agreement is based upon the Board of
County Commissioner s original offer. This amount does not include any
additional title requirements, pro-rated ad valorem taxes (if any), closing
costs or relocation payments (Parcel No. 34).
This item is requested by Willa Johnson, County Commissioner, District No.
1, and approved as to form and legality by Gretchen
Crawford, Assistant District Attorney.
(Document Received)
15. Discussion
and possible action for approval of Prisoner
Work Project Contract and Addendum between the Oklahoma Department of
Corrections, and Oklahoma County District No. 1, for the assignment of
prisoners to the Public Works Project.
This contract shall commence on July 1, 2012 and end on June 30,
2013. Requested by Commissioner Willa Johnson,
Oklahoma County District No. 1 and approved as to form and legality
by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
16. Discussion
and possible action to renew a Mutual
Cooperation Agreement between Crooked Oak Public Schools and Oklahoma
County pursuant to Title 19 O.S. 339(16)
and Title 19 O.S. 359; providing for construction of an Activity
Center Parking Lot and Walking Trail on the Crooked Oak Campus. County agrees to incur an amount not to
exceed Thirty-Nine Thousand Five Hundred Eighty-Seven Dollars and Twelve Cents
($39,587.12) for labor and equipment and to reimburse Highway Cash said cost
from District One General Fund. School
agrees to reimburse County an amount not to exceed Ninety Thousand Eight
Hundred Five Dollars and Seventy-Three Cents ($90,805.73) for materials, labor
and equipment. This Agreement shall be
effective upon adoption and shall terminate on June 30, 2012. Requested by Willa Johnson, Commissioner,
District No. 1, and approved as to form and legality by Gretchen Crawford,
Assistant District Attorney. (Document
Received)
17. Discussion and possible action to renew a Mutual Cooperation Agreement between Jones Public Schools and Oklahoma County pursuant to Title 19 O.S. 339(16) and Title 19 O.S. 359; providing for compacting and patching at two parking lots on Jones Public School Campus. County agrees to incur an amount not to exceed One Thousand Nine Hundred Sixty-Two Dollars and Sixty-Six Cents ($1,962.66) for labor and equipment and to reimburse Highway Cash in said cost from District One General Fund. School agrees to reimburse County an amount not to exceed Four Hundred Thirty Dollars and No Cents ($430.00) for materials, labor and equipment. This Agreement shall be effective upon adoption and shall terminate on June 30, 2012. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action to
renew a Mutual
Cooperation Agreement between Mid-Del Public Schools and Oklahoma County
pursuant to Title 19 O.S. 339(16) and
Title 19 O.S. 359; providing for construction of an emergency entrance at the
softball and baseball practice facility.
County agrees to incur an amount not to exceed Four Thousand Two Hundred
Eleven Dollars and No Cents ($4, 211.00) for labor and equipment and to
reimburse Highway Cash in said cost from District One General Fund. School agrees to reimburse County an amount
not to exceed One Thousand Eight Hundred Forty-Eight Dollars and No Cents
($1,848.00) for materials, labor and equipment.
This Agreement shall be effective upon adoption and shall terminate on
June 30, 2012 Requested by Willa Johnson, Commissioner, District No. 1, and
approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
District No. 2
19. Discussion and possible action to approve Mutual Cooperation Agreement between Board of County Commissioners, and Oklahoma City Community College of Oklahoma County, Oklahoma, to assist OCCC as may be requested to construct, improve, repair, and maintain any of the property owned or controlled by the College. This agreement will begin July 1, 2012, and will end June 30, 2013. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve Mutual Cooperation Agreement between Board of County Commissioners, and the Harrah Industrial & Economic Development Trust for property utilized by Oklahoma County District No. 2, for staging and storage of equipment and property. This agreement will begin July 1, 2012, and will end June 30, 2013. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
21. Discussion and possible action to approve Mutual Cooperation Agreement between Board of County Commissioners, and the City of Harrah. The County may work and maintain certain roadways within the incorporated limits of the municipality. The municipality s governing body may submit written requests to the County for particularly described streets or portions of streets and roadway drainage, for which the municipality needs assistance in reconstruction, improvement, repair and maintenance. This contract will begin July 1, 2012, and will end June 30, 2013. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve Mutual Cooperation Agreement between Board of County Commissioners, and the City of Harrah. The County may perform certain construction, improvements, repairs, or maintenance, to include road repair and mowing, on certain roadways and right-of-way that are a continuation of or a connecting link in the State or County Highway System within the incorporated limits of the Municipality. This contract will begin July 1, 2012, and will end June 30, 2013. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
23. Discussion and possible action for approval of Mutual Cooperation Agreement between the Board of County Commissioners and Choctaw-Nicoma Park Public Schools, to assist the School District No. 004, as may be requested with reconstruction, improvement, repair and maintenance of property owned or controlled by the School. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
24. Discussion and possible action for approval of Mutual Cooperation Agreement between the Board of County Commissioners and Oklahoma State University Oklahoma City (OSU-OKC) to assist OSU-OKC as may be requested with reconstruction, improvement, repair and maintenance of property owned or controlled by the University. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
25. Discussion and possible action for approval of Mutual Cooperation Agreement between the Board of County Commissioners and Western Heights Public Schools to assist the School District I-041 as may be requested with reconstruction, improvement, repair and maintenance of property owned or controlled by the School. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
26. Discussion and possible action for approval of Agreement between the Board of County Commissioners of Oklahoma County and the Choctaw-Nicoma Park Public Schools to construct roadway into property of Indian Meridian Elementary and reimburse County a sum of $2,425.00 for the project. This agreement shall commence on July 1, 2012, and continue through June 30, 2013. Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
County Clerk
27. Discussion and possible action to receive the Nationwide Plan Document agreement to be received each fiscal year between Nationwide and Oklahoma County to be effective July 1, 2012. This item was approved by the Retirement Board on May 21, 2012. Requested by Carolynn Caudill, County Clerk, and Secretary to the Board. (Document Received)
28. Discussion and possible action for approval of the Service Agreement between Oklahoma County and InvesTrust 457 Plan effective July 1, 2012, and ending June 30, 2013. This item was approved by the Oklahoma County Retirement Board on May 21, 2012. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
29. Discussion and possible action for approval of the Administrative Services Agreement renewal between Delta Dental Plan of Oklahoma and Oklahoma County. Oklahoma County will continue to pay an Administrative Fee of 6% of paid claims per month and a Cost Containment Fee of not more than 4%. This Agreement shall commence on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11207468 has been issued to Delta Dental Plan of Oklahoma Inc., in the amount of $83,703.00 from Employee Benefits Fund 4010, contingent upon encumbrance of funds. This item was approved by the Oklahoma County Budget Board on June 7, 2012. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
30. Discussion and possible action for approval of the HIPAA Exemption Election Documents and Notice of Enrollees and Notice of Privacy Practices for the fiscal year 2012-2013. This election exempts Oklahoma County Health Benefit Plan from parity in the application of certain limits to mental health benefits. This item was approved by the Budget Board on June 7, 2012. Requested by Carolynn Caudill, County Clerk and Secretary to the Board, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve the Caremark Retail-90 Amendment No. 3 for the Oklahoma County Employee Prescription Plan effective July 1, 2012. This item was approved by the Oklahoma County Budget Board on Thursday, June 7, 2012. Requested by Carolynn Caudill, Oklahoma County Clerk and Secretary to the Board, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
32. Discussion and possible action for approval of the IMWell Clinic Services Amendment No. 2 to the Oklahoma County Employee Benefit Plan effective July 1, 2012. This item was approved by the Oklahoma County Budget Board on Thursday, June 7, 2012. Requested by Carolynn Caudill, Oklahoma County Clerk and Secretary to the Board, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
33. Discussion and possible action to approve AmCad contract renewal for disaster recovery and web hosting. Requisition No. 11207225, has been issued to American Cadastre, LLC, in the amount of $102,612.00, from County Clerk s Record Management and Preservation Fund/County Clerk/Professional Services Other (1152/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
34. Discussion and possible action to approve Contract for Professional Service with Crawford and Associates, P.C. CPA, for Internal Audit Service, General Accounting, Internal Control Advisory Assistance, and Annual Financial State Review and Analysis. Agreement shall begin on July 1, 2012, and end on June 30, 2013. Fees for these services will be billed at contractor s standard hourly rate of $200.00, based on actual hours of work. Total fees for services rendered shall not exceed the amount of $5,000.00 for the term of this agreement. Requisition No. 11207086 has been issued to Crawford & Associates in the amount of $5,000.00 from General/County Clerk/ Professional Services Other (1001/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
35. Discussion and possible action to approve Independent Contractor Agreement by and between the Board of Oklahoma County Commissioners, on behalf of the Oklahoma County Clerk, and Jack Litteral Consulting, Inc., to assist the County Clerk with duties related, but not limited to ROD and UCC Systems. Agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11207089, has been issued to Jack Litteral Consulting, Inc. in the amount of $10,000.00, from General Fund/County Clerk/Professional Services Other (1001/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
36. Discussion and possible action to approve renewal of amendment of solicitation/modification of contract with Get Imaging, Inc. Award #30-08 Production and Duplication of Microfilm. Original Silver Master @ $200.00 per roll, 215 Silver Duplicate @ $20.65 per roll, 215 Diazo Duplicate @ $8.75 per roll, and 100 Diazo Duplicate @ $8.50 per roll. Agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11207088, has been issued to Get Imaging Incorporated in the amount of $10,000.00, from the County Clerk s UCC Central Filing Fund/County Clerk/ Professional Services Other (1151/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
37. Discussion and possible action to approve renewal of amendment of Solicitation/Modification of contract with Get Imaging, Inc. Award #30-08 Production and Duplication of Microfilm. Original Silver Master @ $200.00 per roll, 215 Silver Duplicate @ $20.65 per roll, 215 Diazo Duplicate @ $8.75 per roll, and 100 Diazo Duplicate @ $8.50 per roll. Agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11207087 has been issued to Get Imaging Incorporated in the amount of $15,000.00, from the County Clerk's Records Management & Preservation Fund/County Clerk/ Professional Services Other (1152/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
38. Discussion and possible action to approve AiLIS System Maintenance Agreement for ROD/UCC system. Requisition No. 11207824 has been issued to American Cadastre, LLC in the amount of $105,515.00 from the County Clerk's UCC Central Filing Fund/County Clerk/ Equipment-Vendors Maintenance (1151/1700/54157), contingent upon encumbrance of funds. The extended period of this contract shall be from July 1, 2012 through June 30, 2013. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Community Sentencing
39. Discussion and possible action to approve Standard Long Term Lease Contract between the Oklahoma County Board of County Commissioners and R.K. Black, Inc. Award #52-07 Copiers. Ricoh MP5002, includes all-inclusive maintenance, black and white copies at $0.0011 each. Includes all parts, labor, and supplies (excludes paper), and Ricoh MPC4502 includes all-inclusive maintenance at $0.07 per color impressions and $0.0107 on black impressions. Agreement shall begin on July 1, 2012, and end on June 30, 2013. This is the first of a four year agreement. Requisition No. 11207843 has been issued to R.K. Black, Inc., in the amount of $9,000.00, from the Community Sentencing Fund/Community Sentencing/ Printing Equipment (1270/3110/55350), contingent upon encumbrance of funds. Requested by Ron Lock, Community Sentencing Director, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Court
Services
40. Discussion and possible action to approve Lease Agreement with Standley Systems for Savin 9228SP copier commencing July 1, 2012, and ending June 30, 2013. This is the second year of a three year agreement. One year option to renew remains. Requisition No. 11207775, has been issued to Standley Systems, LLC, in the amount of $2,080.32, from Community Service Fund/GPS User Fees/Equipment-Copiers (1260/3105/54104), contingent upon encumbrance of funds. Requested by Grant Billingsley, Court Services Director, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
41. Discussion and possible action to approve Lease Agreement with Standley Systems for Savin C9145SP copier commencing July 1, 2012, and ending June 30, 2013. This is the second year of a three year agreement. One year option to renew remains. Requisition No. 11207776, has been issued to Standley Systems, LLC,. in the amount of $3,555.60, from Community Service Fund/GPS User Fees/Equipment-Copiers (1260/3105/54104), contingent upon encumbrance of funds. Requested by Grant Billingsley, Court Services Director, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Environmental Health & Safety
42. Discussion and possible action to approve Contract with McBride Clinic for employee drug and breath alcohol testing for an amount not to exceed $15,000.00. The contract is from July 1, 2012, to June 30, 2013, with four one year options to renew under current terms. Requisition Number 11207787 has been issued to McBride Clinic Inc., in the amount of $15,000.00 from General Fund/General Government/Services Other (1001/1100/54456), contingent upon encumbrance of funds. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
43. Discussion
and possible action to approve Service
Agent for Administration of Workers Compensation Self-Insurance Program agreement
between Consolidated Benefits Resources, LLC, and Oklahoma County for the
administration and investigation of workers compensation claims. This agreement shall begin on July 1, 2012,
and end on June 30, 2013. Requisition
No. 11207788 has been issued to Consolidated Benefits Resources, LLC, in the
amount of $45,000.00 from Workers Comp/Workers Comp Adm Exp (4020/0001/54502),
contingent upon encumbrance of funds.
Requested by Dan Matthews, Director, Human Resources/Environmental
Health and Safety, and approved as to form and legality by Aaron Etherington,
Assistant District Attorney. (Document
Received)
44. Discussion and possible action for approval
of Agreement
renewal between Walker, Ferguson and Ferguson and Oklahoma County to
provide legal services for defense of workers compensation claims. This agreement shall begin on July 1, 2012,
and end on June 30, 2013. Requested by
Dan Matthews, Director, Human Resources/Environmental Health and Safety, and
approved as to form and legality by Aaron Etherington, Assistant District
Attorney. (Document Received)
45. Discussion and possible action for approval of contract with Standley Systems for lease of copier from August 1, 2012, until June 30, 2013, with the option for renewal for four additional years. Requisition No. 11207930 has been issued to Standley Systems LLC in the amount of $2,000.00 from General Fund/ Centralization HR/ Health & Safety (1001/2600), contingent upon encumbrance of funds. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Facilities Management
46. Discussion and possible action for approval of Agreement between Zahl-Ford, Inc. and Oklahoma County for Project No. E-2012-B, Structural Condition Assessment and Report of the Sally Port Floor at the Oklahoma County Courthouse, not to exceed $2,000.00. Requisition No. 11207497 has been issued to Zahl-Ford Incorporated in the amount of $2,000.00 from General Fund/Facilities Management-Courthouse/Professional Services-A&E (1001/2801/54454), contingent upon encumbrance of funds. Requested by Mark Stephens, Property Manager, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Juvenile Bureau
47. Discussion and possible action to approve Standard Rental Contract between the Board of County Commissioners of Oklahoma County, on behalf of the Oklahoma County Juvenile Bureau and Francotyp-Postalia, who shall provide for the rental of the following: Postbase 45 Postage Meter with 10lb scale, Envelope Sealer, Accounting Package with 20 accounts, unlimited, resets, and Rate Guard. The contract shall become effective July 1, 2012, through June 30, 2013. Requisition No. 11207913 has been issued to Francotyp-Postalia Inc., in the amount of $564.00, from General Fund, Juvenile Work Restitution Fund, Office Equipment Lease (1001/5200/55380), contingent upon the encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
OSU Extension
48. Discussion
and possible action for approval of contract
between the United States Department of Agriculture and Oklahoma County, on
behalf of the Oklahoma State University Cooperative Extension Services to
conduct extension work. This contract
will begin July 1, 2012, and end June 30, 2013.
Oklahoma County Extension Budget: Total Budget FY 2012-2013: $506,733.00, contingent upon encumbrance of
funds and becoming effective on July 1, 2012. Requested by LaDonna Dunlop,
Director,
Sheriff
49. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and InterAct Public Safety Systems for annual maintenance and service for Packet Cluster Software. Agreement shall begin on July 1, 2012 and terminate on June 30, 2013. Requisition No. 11207844 in the amount of $11,792.64 has been issued to Colossus Inc., DBA Interact Public Safety Systems from Sheriff Service Fee/Sheriff/Telecommunication-Vendor Maint (1160/5100/54159), contingent upon the encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
50. Discussion and possible action for approval of renewal contract between Oklahoma County and Morpho Trak, Inc., for annual maintenance of ILS2 Livescan Fingerprint System. Agreement shall begin on July 1, 2012, and terminate on June 30, 2013. Requisition No. 11207574 has been issued to Morpho Trak Inc., in the amount of $11,537.04 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Equipment-Other (1161/5110/54109), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
51. Discussion and possible action to approve a contract between the State of Oklahoma, Oklahoma Department of Mental Health and Substance Abuse Services, and the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Sheriff s Office. The contract is for the term of one year and is for the organization and operation of the 2M2L task force representing Oklahoma County law enforcement agencies. The term of the contract is July 1, 2012 through June 30, 2013, and will pay Oklahoma County Sheriff s Office $50,000.00 for services rendered by contract. Oklahoma Department of Mental Health and Substance Abuse Services has a new online approval process that will be completed by Captain David Baisden upon approval of the Board of County Commissioners. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
Social Services
52. Discussion and possible action to approve Business Operations/Lease Agreement between the Oklahoma Department of Career and Technology Education and Oklahoma County Social Services to lease 353.51 square feet of office space for $265.13 a month, plus additional costs associated with the provision of services in the Oklahoma County Social Services Facility located at 7401 NE 23rd Street. This agreement shall begin on July 1, 2012, and end June 30, 2013. Requested by Christie Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
53. Discussion and possible action to approve renewal Business Operations/Lease Agreement between the Oklahoma State Employment Security Commission and Oklahoma County Social Services to lease 2,891 square feet of office space for $2,168.25 a month, plus additional costs associated with the provision of services in the Oklahoma County Social Services Facility located at 7401 NE 23rd Street. This agreement shall begin on July 1, 2012, and end June 30, 2013. Requested by Christie Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
54. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County Social Services, and Oklahoma Office Systems, to provide a Konica Minolta Bizhub M362 with RADF-punch-staple. This agreement shall begin on July 1, 2012, and end June 30, 2013. Requisition No. 11108576 has been issued to Oklahoma Offices Systems, LLC. in the amount of $2,338.68 from General Fund/Oklahoma County Social Services, (1001/6100), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director, Oklahoma County Social Services and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
55. Discussion
and possible action to approve a Standard
Long Term Lease Contract between the Board of County Commissioners, on
behalf of Oklahoma County Social Services, and Oklahoma Office Systems. This contract is for a Konica Minolta Bizhub
M362 and 21346. This agreement shall
begin on July 1, 2012, and end June 30, 2013. Requisition No. 11207918 has been issued to
Oklahoma Offices Systems LLC., in the amount of $642.00 from General Fund/Oklahoma
County Social Services/ (1001/6100), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director,
Oklahoma County Social Services, and approved as to form and legality by Aaron
Etherington, Assistant District Attorney. (Document Received)
56. Discussion and possible action to approve
Agreement between the Board of
Oklahoma County Commissioners, on behalf of Oklahoma County Social Services,
and Heartline, Inc., to provide funds for continuation of the 2-1-1 program to
benefit the senior citizens and indigent persons in
Treasurer
57. Discussion and possible action for approval of Bank Fee Agreement between the Bank of Oklahoma, N.A. and Oklahoma County. All account expenses shall be reflected in monthly account analysis statements that provide itemized detail of all charges and average ledger balance information. Any interest earnings and bank charges for any given month will be accounted for. Any adjustment will be made in the following month s charges. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
58. Approve
all claims,
list available for inspection in the office of the
59. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
60. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
61. Commissioners Comments/General Remarks:
62. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
63. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications with the Board s attorney regarding claim of Stanley Mason
b. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications with the Board s attorney regarding claim of Roger Braxton
64. Action regarding confidential communications with the Board s attorney regarding claim of Stanley Mason
65. Action regarding confidential communications with the Board s attorney regarding claim of Roger Braxton
66. Adjourn at __________ until 9:00 a.m., Wednesday, June 27, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board