BOARD OF
June 27, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, June 22, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, June 20, 2012, prepared by the
The
following items, No. 5 through 13, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $7,345.59 for period ending June 19, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 555584 through 556303 for Oklahoma County in the amount of $500,554.91, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case
No. TC-2012-012 Tort Claim
Case
No. CJ-2012-3583 Judgment
Case No. CJ-2012-3676 Judgment
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2012-15 $ 387.44
3-2012-04 $ 350.51
3-2012-05 $3,324.26
9. Discussion and possible action for approval of Tin Horn Sale to be installed by Oklahoma City. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
1-2012-16 $309.95
1-2012-17 $309.95
1-2012-18 $309.95
10. Received cancelled checks as follows: (Document Received)
Check
No. 1001342141 dated June 20, 2012, to Konica Minolta Business Solution US, in
the amount of $926.41. Cancelled check
was issued in the wrong amount. Check will be re-issued June 27, 2012, with correct
cost center in Oracle.
Check
No. 1001341884 dated May 23, 2012, to Thimgan & Associates, in the amount
of $29,000.00. Vendor never received
Check, will be re-issued June 27, 2012.
11. Receive Monthly Report of Fees for the month of May, 2012. (Document Received)
County Sheriff $1,277,165.19
9N Restitution $ 28,280.51
9J Restitution $ 4,602.23
JJC Emergency $ 1,896.26
12. Discussion
and possible action for approval of Annual
Financial Statement of the Resale Property Fund as of May 31, 2012, in
accordance with Title 68 O.S. 3137. Requested by Forrest Butch
13. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
02-008-9225 DAYS HASSMAN PARK ADDITION; LOT 009; BLOCK
004
02-010-3345 GARDEN OAKS ADDITION; LOT 014; BLOCK 012
02-700-8520 BATH ORCHARD ADDITION; LOT 000; BLOCK 012;
LOTS 15 & 16
02-714-3250 EDGEMONT ADDITION; LOT 000; BLOCK 002;
LOTS 39 & 40
02-714-4400 EDGEMONT ADDITION; LOT 000; BLOCK 003;
LOTS 17 & 18
02-742-4100 EDGEMONT 2ND ADDITION AMD; LOT
000; BLOCK 002; LOTS 19 & 20
03-003-6318 CRESTON HILLS ADDITION; LOT 003; BLOCK 024
03-019-0560 GAST HEIGHTS ADDITION; LOT 000; BLOCK 002;
LOTS 6 & 7
03-123-5600 SUMMITT HEIGHTS SUB ADDITION; LOT 000;
BLOCK 013; LOTS 31 & 32
03-131-6545 WINAHOME SUB BLK 15 ADDITION; LOT 000;
BLOCK 002; LOTS 12 & 13
03-195-8416 ROSS HT ADDITION SB BLK 9; LOT 020; BLOCK
009
03-235-2490 ROSS HTS SUB BLK 14
ADDITION; LOT 000; BLOCK 001; W LOT 12 & ALL LOT 13
03-243-4950 STEVENS HAMILL SUB ADDITION; LOT 000;
BLOCK 001; LOTS 35 & 36
03-251-2250 WALLACE SUB ADDITION; LOT 000; BLOCK 000;
LOTS 14 & 15
03-355-3008 CULBERTSON HEIGHTS ADDITION; LOT 000;
BLOCK 007; ALL LOTS 25 & 26 & BEG AT NW/C LOT 27 TH E3FT SWLY TO SW/C
TH N TO BEG03-427-1330 CLASSENS N HIGHLAND PARKED ADDITION; LOT 000; BLOCK 002;
LOTS 29 & 30
03-661-9750 ROANOKE PLACE ADDITION; LOT 000; BLOCK
002; LOTS 21 THRU 24
03-827-3990 HAMPTON PLACE ADDITION; LOT 000; BLOCK
002; S70FT OF LOTS 25 & 26
03-835-0700 ALTA VISTA 2ND ADDITION; LOT
000; BLOCK 001; LOTS 7 THRU 10
03-850-2305 PARK TERRACE ADDITION; LOT 002; BLOCK 007
03-867-4140 MCNABB PARK ADDITION; LOT 013; BLOCK 009
05-385-4050 ROBERTS SUB ADDITION; LOT 005; BLOCK 022
05-945-8280 GLENVIEW ADDITION; LOT 000; BLOCK 004; S6
1/2 FT OF LOT 6 & LOT 7 EX S25FT
07-025-7700 ETHELS PARK PLACE ADDITION; LOT 000; BLOCK
006; LOTS 25 & 26
07-073-0500 PATRICK MOORE SUB ADDITION; LOT 000; BLOCK
001; LOTS 10 11 & 12
07-081-3400 PATRICK MOORE THIRD ADDITION; LOT 000;
BLOCK 002; LOTS 36 & 37
07-081-5300 PATRICK MOORE THIRD ADDITION; LOT 000;
BLOCK 003; LOTS 36 & 37
07-081-6300 PATRICK MOORE THIRD ADDITON; LOT 000;
BLOCK 004; LOTS 12 THRU 15
07-418-3945MOORES BOULEVARD ADDITION; LOT 000; BLOCK
015; LOTS 41 & 42 EX THAT PART USED AS DRAIN DITCH
07-442-5150 MOORE HEIGHTS ADDITION; LOT 000; BLOCK
019; LOTS 1 THRU 3
07-446-0403 HUDSON PARK ADDITION; LOT 000; BLOCK 001;
PT LOT 8 BEG 60.10FT S OF NW/C LT 8 TH E.31FT S44FT W.31FT N44FT TO BEG CONT
13.64 SQ FT MORE OR LESS
08-974-9220 EDWARDS HEIGHTS ADDITION; LOT 024; BLOCK
016
08-986-5010 ROGER GIVENS SOUTHWEST ADDITION; LOT 000;
BLOCK 017; LOTS 15 & 16
08-997-2120 ZURLINE PARK ADDITION; LOT 013; BLOCK 006
09-027-7400 EAST TENTH STREET ADDITION; LOT 000; BLOCK
013; LOTS 27 THRU 30
09-124-2000 RIBBLES SUB ADDITION; LOT 000; BLOCK 002;
LOTS 21 & 22
09-343-4940 OLIVER PARK ADDITION; LOT 000; BLOCK 000;
A STRIP ADJ BLK 21 ON W SIDE APPROX 28.5FT WIDE BEG 125F S OF NW/CBLK 21
RUNNING TO SW/C
09-399-0850 SCHILLINGS ADDITION; LOT 000; BLOCK 005;
N115FT LOTS 37 THRU 40 & ALL LOTS 41 & 42
09-567-1680 FROST HEIGHTS ADDITION; LOT 000; BLOCK
003; LOTS 17 & 18
09-833-1705 ECKROAT ADDITION; LOT 000; BLOCK 004; LOTS
10 & 11
09-833-2475 ECKROAT ADDITION; LOT 000; BLOCK 005; LOTS
20 & 21
10-050-3220 COLLEGE HILL ADDITION; LOT 000; BLOCK 010;
LOTS 5 & 6
10-050-4800 COLLEGE HILL ADDITION; LOT 000; BLOCK 015;
LOTS 7 & 8
10-160-7840 FREEDOM CITY SUB ADDITION; LOT 125; BLOCK
000
10-160-8600 FREEDOM CITY SUB ADDITION; LOT 138; BLOCK
000
10-160-9123 FREEDOM CITY SUB ADDITION; LOT 148; BLOCK
000
10-363-1290 DODSON HEIGHTS ADDITION; LOT 000; BLOCK
005; W36 1/2FT OF LOT 2
10-402-7600 BOWERS ADDITION; LOT 043; BLOCK 001; S45FT
OF N47 1/2FT OF W10FT
10-842-0840 HIGGINS HEIGHTS ADDITION; LOT 000; BLOCK
003; LOTS 17 & 18
10-952-5550 SUNSET PARK ADDITION; LOT 004; BLOCK 027
11-625-0100 PARK ESTATES SECOND ADDITION; LOT 00A;
BLOCK 001
12-201-1380 OAKCLIFF SEC 15 ADDITION;
LOT 015; BLOCK 041
12-248-1020 BENTREE COUNTRY PLACE ADDITION; LOT 003;
BLOCK 001
12-248-1030 BENTREE COUNTRY PLACE ADDITION; LOT 004;
BLOCK 001
12-248-2030 BENTREE COUNTRY PLACE ADDITION; LOT 033;
BLOCK 006
12-248-2320 BENTREE COUNTRY PLACE ADDITION; LOT 001;
BLOCK 008
12-248-2350 BENTREE COUNTRY PLACE ADDITION; LOT 004;
BLOCK 008
12-248-2570 BENTREE COUNTRY PLACE ADDITION; LOT 002;
BLOCK 009
12-248-2960 BENTREE COUNTRY PLACE ADDITION; LOT 002;
BLOCK 011
12-248-2970 BENTREE COUNTRY PLACE ADDITION; LOT 003;
BLOCK 011
12-288-1255 BOCAGE ADDITION; LOT 000; BLOCK 003; PT OF
LOT 13 BEG AT SW/C LOT 13 TH E20FT NLY29.24FT NW69.76FT SELY66.83FT SLY21.9FT
TO BEG
12-612-2010 WILLOW BEND SEC 1 ADDITION; LOT 000; BLOCK
00A; COMMON AREA
13-016-2975 BRITTON CITY SECOND ADDITION; LOT 000;
BLOCK 028; LOTS 17 & 18
13-032-6820 ESTES PARK ADDITION; LOT 000; BLOCK 009;
LOTS 45 & 46
13-044-1075 BOULEVARD HEIGHTS ADDITION; LOT 017; BLOCK
002; W27.7FT
13-052-4320 BRITTON PARK ADDITION; LOT 003; BLOCK 011
13-052-8130 BRITTON PARK ADDITION; LOT 000; BLOCK 017;
LOTS 44 THRU 47
13-065-1275 J W RICHARDSON P P VIL 1ST
ADDITION; LOT 007; BLOCK 003
13-072-2120 BRITTON HEIGHTS ADDITION; LOT 000; BLOCK
012; LOTS 25 & 26
13-072-2988 BRITTON HEIGHTS ADDITION; LOT 000; BLOCK
016; E15FT OF LOT 28
13-076-0509 COLLEGE PARK ADDITION; LOT 000; BLOCK 004;
LOTS 27 & 28 EX S17FT
13-084-2450 HOMEDALE ADDITION; LOT 000; BLOCK 003;
LOTS 1 THRU 8
13-160-8315 HIGHLAND VIEW ADDITION; LOT 000; BLOCK
024; E5FT LOT 44 & ALL LOTS 45 & 46
13-178-2010 UNPLTD PT SEC 05 11N 3W; PT OF SW4 SEC 5
11N 3W BEG 160FT WLY FROM SE/C BLK 58 STOCKYARDS 3RD ADD TH S50FT
WLY TO PT 50FT SLY OF SW/C BLK 58 NLY50FT ELY TO BEG
13-440-5000 UNPLTD PT SEC 19 13N 3W; PT SW4 SEC 19 13N
3W BEG 588.23 FT E & 123FT S & 70.89FT SELY & 33.95FT SELY &
18FT S OF NW/C SW4 TH S16.92FT S12FT ALONG A CURVE 41.23FT NWLY 174.41FT NWLY
& SWLY 420.79FT TO E R/W LINE MAY AVE N50FT NELY & SELY 528.53FT NE18FT
SELY 134.97FT TO BEG
13-492-0300 UNPLTD PT SEC 25 13N 3W; PT NE4 SEC 25 13N
3W BEING A STRIP OF LAND APPROX 16.87FT BY 208.09FT BEG 440FT N & 417.6FT W
OF SE/C NE4
14-124-1640 NEW CHANCE CITY ADDITION; LOT 032; BLOCK
000
14-133-5040 WEBBS HEIGHTS SUB ADDITION; LOT 047; BLOCK
008
14-133-5280 WEBBS HEIGHTS SUB ADDITION; LOT 050; BLOCK
008
14-133-7680 WEBBS HEIGHTS SUB ADDITION; LOT 000; BLOCK
010; LOTS 34 & 35
14-133-8800 WEBBS HEIGHTS SUB ADDITION; LOT 000; BLOCK
011; LOTS 23 & 24
14-283-2235 TINKER TOWN ADDITION; LOT 028; BLOCK 004
14-285-3655 MORNING VIEW HEIGHTS ADDITION; LOT 093;
BLOCK 000
14-287-2400 GREEN PASTURES ADDITION; LOT 334; BLOCK
000
14-287-2817 GREEN PASTURES ADDITION; LOT 000; BLOCK
000; ALL LOT 408 & E LOT 409
14-287-3150 GREEN PASTURES ADDITION; LOT 534; BLOCK
000
14-287-3540 GREEN PASTURES ADDITION; LOT 000; BLOCK
000; LOT 594B
14-287-4410 GREEN PASTURES ADDITION; LOT 937; BLOCK
000
14-291-4140 SCHOOL GREEN PASTURE ADDITION; LOT 000;
BLOCK 000; LOT S112
14-291-0280 SCHOOL GREEN PASTURE ADDITION; LOT 000;
BLOCK 000; LOTS S001 THRU S004
14-291-7000 SCHOOL GREEN PASTURE ADDITION; LOT 000;
BLOCK 000; TRS S201 & S202
14-291-4160 SCHOOL GREEN PASTURE ADDITION; LOT 000;
BLOCK 000; LOT S114
14-296-0200 SCHOOL GREEN PASTURE ADDITION; LOT 000;
BLOCK 000; LOT S288
14-291-7060 SCHOOL GREEN PASTURE ADDITION; LOT 000;
BLOCK 000; LOT S204
14-324-4160 PARKER HEIGHTS ADDITION; LOT 000; BLOCK
005; LOTS 33 & 34
14-324-1300 PARKER HEIGHTS ADDITION; LOT 000; BLOCK
003; LOTS 32 THRU 34
14-372-7200 DELUXE SUB ADDITION; LOT 295; BLOCK 000
14-325-1075 DUNJEE PARK ADDITION; LOT 008; BLOCK 001
14-373-0330 CAULKS VICTORY SUB ADDITION; LOT 000;
BLOCK 000; LOT 402 EX E150FT OF S
14-372-7220 DELUXE SUB ADDITION; LOT 296; BLOCK 000
14-373-4130 CAULKS VICTORY SUB ADDITION; LOT 000;
BLOCK 000; TRS 503 THRU 505
14-373-1815 CAULKS VICTORY SUB ADDITION; LOT 000;
BLOCK 000; N60FT OF TRACTS 437 438 & 439
14-373-6515 CAULKS VICTORY SUB ADDITION; LOT 587;
BLOCK 000
14-373-5075 CAULKS VICTORY SUB ADDITION; LOT 527;
BLOCK 000
14-373-7800 CAULKS VICTORY SUB ADDITION; LOT 000;
BLOCK 000; E OF TR 614
14-486-9100 SKI ISLAND LAKE SEC 5 ADDITION; LOT 014;
BLOCK 014
14-627-2030 DAYS GARDEN ADDITION; LOT 015; BLOCK 007
15-022-1350 ATKINSON HEIGHTS 1ST ADDITION;
LOT 027; BLOCK 001
15-405-4080 RIDGEVIEW HTS REPLAT ADDITION; LOT 016;
BLOCK 013
15-405-4090 RIDGEVIEW HTS REPLAT ADDITION; LOT 017;
BLOCK 013
15-441-1790 RIDGEVIEW HEIGHTS 2ND ADDITION;
LOT 002; BLOCK 005
15-532-0893 UNPLTD PT SEC 30 12N 2W; PT NE4 SEC 30 12N
2W BEG 661FT W & 129FT N & 158FT W OF NE/C OF S OF NE4 TH N33FT W158FT
S33FT E158FT TO BEG CONT .12ACRS MORE OR LESS
19-192-1035 EAST SPENCER 3RD ADDITION; LOT
004; BLOCK 007
19-192-1185 EAST SPENCER 3RD ADDITION; LOT
003; BLOCK 008
Authorize
Chairman to execute
End
of Consent Docket
14. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW13027 Correctional Facility Equipment & Supplies
CW13025-1 Highway Materials & Supplies
CW13079 Prisoner Extradition
District No. 1
15. Discussion and possible action to approve Mutual Cooperation Agreement between the Town of Forrest Park and Oklahoma County pursuant to Title 69 O.S. 1903 (B) to reconstruct, improve, repair, and maintain certain city streets in the Town of Forrest Park. This agreement shall become effective July 1, 2012, and shall terminate on June 30, 2013. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
District No. 2
16. Discussion and possible action for the approval of the Mutual Cooperation Agreement between the City of Nicoma Park and Oklahoma County pursuant to Title 69, O.S. 601 (A) and Title 69, O.S. 1903 (B) to reconstruct, improve, repair, and maintain certain city streets in the City of Nicoma Park. This Agreement shall become effective July 1, 2012, and shall terminate on June 30, 2013. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
17. Discussion and possible action to approve a Mutual Cooperation Agreement between the City of Bethany and Oklahoma County pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), Title 11, O.S. 336-113D, and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Bethany. This Agreement shall become effective July 1, 2012, and shall terminate on June 30, 2013. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve a Mutual Cooperation Agreement between the City of Bethany and Oklahoma County pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), Title 11, O.S. 336-113D, and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets including road repair and mowing in the City of Bethany. This Agreement shall become effective July 1, 2012, and shall terminate on June 30, 2013. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
19. Discussion and possible action for approval of Prisoner Work Project Contract and Addendum between the Oklahoma Department of Corrections, and Oklahoma County District No. 2, for the assignment of prisoners to the Public Works Project. This contract shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requisition No. 11207893 in the amount of $3,565.20 has been issued to the Oklahoma Department of Corrections/Clara Waters C C C, from Highway Cash/Highway District No 2/Professional Services Other (1110/9200/54455), contingent upon encumbrance of funds. Requested by Commissioner Brian Maughan, Oklahoma County District No. 2 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 3
20. Discussion and possible action for approval of Prisoner Work Project Contract and Addendum between the Oklahoma Department of Corrections, and Oklahoma County District No. 3, for the assignment of prisoners to the Public Works Project. This contract shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requisition No. 11208169 in the amount of $3,565.20 has been issued to the Oklahoma Department of Corrections/Clara Waters C C C, from Highway Cash/Highway District No 3/Professional Services Other (1110/9300/54455), contingent upon encumbrance of funds. Requested by Ray Vaughn, Oklahoma County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Documents Received)
21. Discussion and possible action to approve Mutual Cooperation Agreement between Oklahoma County, and Putnam City Independent School District No. 001, to assist the Putnam City Public Schools as may be requested by the Putnam City Public Schools with reconstruction, improvement, repair or maintenance of property owned or controlled by the school district. This agreement shall commence on July 1, 2012, and continue through June 30, 2013. Requested by Ray Vaughn, Oklahoma County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Documents Received)
District Attorney
22. Discussion and possible action to receive Certificate of No Action Necessary for Oklahoma Brownfields Voluntary Redevelopment issued by DEQ for the former GM Plant and to direct the certificate be filed with the Register of Deeds. Requested by Gretchen Crawford, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve legal representation of James Saffle, in William Sweat vs. Board of County Commissioners of Oklahoma County, Oklahoma, et al CIV-11-1281 in his individual capacity. Requested by Aaron Etherington, Assistant District Attorney. (Document Received)
Assessor
24. Discussion and possible action to approve
renewal
contract between Colorado CustomWare, Inc., and
25. Discussion and possible action to approve renewal contract with Thimgan & Associates and the Board of County Commissioners of Oklahoma County. Agreement shall begin July 1, 2012, and shall terminate on June 30, 2013. Requisition No. 11208027 in the amount of $35,500.00 has been made out to Thimgan & Associates, from General Fund/Assessor Revaluation/Professional Services- Other (1001/1400/54455), contingent upon encumbrance of funds. Requested by Leonard Sullivan, County Assessor and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County
Clerk
26. Discussion and possible action for approval of an amendment to the Oklahoma County Defined Contribution Plan incorporating applicable regulatory and statutory changes regarding provisions of the Pension Protection Act ( PPA ) of 2006, the Heroes Earnings Assistance and Relief Tax Act ( HEART ) of 2008, and the Worker, Retiree and Employer Recovery Act ( WRERA ) of 2008, and subsequent laws. This amendment is to be effective by June 30, 2012. This item was approved by the Oklahoma County Retirement Board on May 21, 2012. Requested by Carolynn Caudill, Oklahoma County Clerk, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve the Consulting Services Agreement and Exhibit A for Milliman to provide Reserves, Funding & COBRA rates for the Oklahoma County Health Plan. The combined cost for these services is not to exceed $18,500.00. This Agreement shall commence on July 1, 2012, and terminate on June 30, 2013. Requisition No. 11207438 has been issued to Milliman in the amount of $18,500.00 from Employee Benefits Fund (4010), contingent upon encumbrance of funds. This item was approved by the Oklahoma County Budget Board on June 21, 2012. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
28. Discussion and possible action for approval of the InvesTrust, N.A. Service Agreement for The County of Oklahoma County Retirement System between InvesTrust and Oklahoma County. This Agreement shall commence on July 1, 2012, and terminate on June 30, 2013. Requisition No. 11207084 has been issued to InvesTrust in the amount of $310,000.00 from General Fund/General Government/Professional Services (1001/1100/54455), contingent upon encumbrance of funds. This item was approved by the Oklahoma County Retirement Board on May 21, 2012, and by the Oklahoma County Budget Board on June 21, 2012. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
29. Discussion and possible action to choose Oklahoma County s Stop Loss Renewal Option for the 2012-2013 fiscal year. This item was approved by the Oklahoma County Budget Board on June 21, 2012. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
30. Discussion and possible action for approval of an amendment to the Oklahoma County Defined Contribution Plan incorporating applicable regulatory and statutory changes regarding provisions of the Pension Protection Act ( PPA ) of 2006, the Heroes Earnings Assistance and Relief Tax Act ( HEART ) of 2008, and the Worker, Retiree and Employer Recovery Act ( WRERA ) of 2008, and subsequent laws. This amendment is to be effective by June 30, 2012. This item was approved by the Oklahoma County Retirement Board on May 21, 2012. Requested by Carolynn Caudill, County Clerk and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
31. Discussion and possible action for approval of contract for services between SGRisk, LLC, and the Board of County Commissioners of Oklahoma County, for actuarial services on Oklahoma County Workers Compensation to commence on July 1, 2012, and continue through June 30, 2013. Contract price shall not exceed $3,500.00. Requisition No. 11207946 has been issued to Stergiou & Gruber Risk Consultants, LLC. in the amount of $3,500.00 from Workers Compensation/Professional Services-Auditing & Accounting (4020/0001/54452), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
32. Discussion
and possible action for approval of Resolution
No. ________ amending the Oklahoma County Employee Handbook in regards to
Transportation Cost. The effective date
of this resolution will be July 1, 2012.
This item was approved by the Oklahoma County Budget Board on June 21,
2012. Requested by
Carolynn Caudill, County Clerk.
(Document Received)
33. Discussion and possible action to approve seventy-seven (77) Memorandum of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
1. Abel
Chiropractic Care PC, MWC, OK
2. ACB
Bank, Cherokee, OK
3. American
National Bank, Ardmore, OK
4. Anadarko
Bank and Trust, Anadarko, OK
5. AVB
Bank, Broken Arrow, OK
6. BancFirst, Chandler, OK
7. BancFirst, Sand Springs, OK
8. Bank
of Cordell, Cordell, OK
9. Bank
of Gravett, Gravette, AR
10. Bank
of Oklahoma, Tulsa, OK
11. Bank
of Western Oklahoma, Elk City, OK
12. Barber
& Bartz PC, Tulsa, OK
13. Barrow
& Grimm PC, Tulsa, OK
14. Calvert
Law Firm, Oklahoma City, OK
15. Carpenter
Chiropractic Clinic, Oklahoma City, OK
16. Citizens
Bank of Edmond, Edmond, OK
17. Citizens
State Bank, Okemah, OK
18. Citizens
State Bank, Paden, OK
19. Colorado
East Bank & Trust, Lamar, CO
20. Community
National Bank & Trust, Chanute, OK
21. CornerBank
NA, Winfield, KS
22. Cornerstone
Bank, Southwest City, MO
23. Equity
Bank NA, Wichita, KS
24. Farm
Credit of Western Oklahoma ACA,
Woodward, OK
25. Fidelity
Bank, Wichita Falls, TX
26. First
American Title & Trust Company,
Oklahoma, OK
27. First
Bank & Trust Company, Ketchum, OK
28. First
Enterprise Bank, Oklahoma City, OK
29. First
Family Federal Credit Union, Okmulgee,
OK
30. First
National Bank & Trust Co, Shawnee,
OK
31. First
State Bank, Elmore City, OK
32. Fuller,
Tubb, Bickford & Krahl PLLC,
Oklahoma, OK
33. Grand
Bank, Tulsa, OK
34. Grant
County Bank, Ulysses, KS
35. Great
Plains National Bank, Burns Flat, OK
36. Great
Plains National Bank, Cordell, OK
37. Great
Plains National Bank, Elk City, OK
38. Great
Plains National Bank, Granite, OK
39. Great
Plains National Bank, Hobart, OK
40. Great
Plains National Bank, Hollis, OK
41. Great
Plains National Bank, Mangum, OK
42. Great
Plains National Bank, Oklahoma City, OK
43. Great
Plains National Bank, Sayre, OK
44. Great
Plains National Bank, Tuttle, OK
45. Guaranty
Bank, Springfield, MO
46. Hiersche
Law Firm, Oklahoma City, OK
47. Holliday
American Mortgage, Tulsa, OK
48. Horizon
Attorneys & Counselors at Law PLC,
Tulsa, OK
49. Ingeo
Systems Inc, Logan, UT
50. Inglish
& Gaither PC, Okmulgee, OK
51. Jerry
Amundsen Inc, Oklahoma City, OK
52. Lakeside
Bank of Salina, Salina, OK
53. Liberty
Bank of AR, Fayetteville, AR
54. Logan
& Lowry LLP, Grove, OK
55. McCormick
& Field PLLC, Tulsa, OK
56. Mickey
K Leslie, Tulsa, OK
57. MorrelSaffa
Craige PC, Tulsa, OK
58. NBC
Oklahoma, Oklahoma, OK
59. OCT
Equipment LLC, Oklahoma, OK
60. Oklahoma
City Abstract & Title Co, Edmond, OK
61. Payne
County Bank, Perkins, OK
62. PB
Hoidale Co Inc, Wichita, KS
63. Peoples
Bank & Trust Co, Ryan, OK
64. Red
Crown Federal Credit Union, Tulsa, OK
65. RelianzBank, Wichita, KS
66. Riggs,
Abney, Neal, Turpen, Orbison & Lewis,
Tulsa, OK
67. Robertson
& Williams, Oklahoma City, OK
68. Rural
Enterprises of Oklahoma, Durant, OK
69. Security
National Bank of Enid, Enid, OK
70. Southwest
Missouri Bank, Carthage, MO
71. Southwest
National Bank, Custer City, OK
72. Southwest
National Bank, Weatherford, OK
73. SpiritBank, Tulsa, OK
74. Stewart
Abstract & Title, Oklahoma, OK
75. Stewart
Escrow Title, Midwest City, OK
76. Valliance
Bank, Oklahoma, OK
77. Yukon
National Bank, Yukon, OK
Engineering
34. Discussion and possible action for approval of Agreement second renewal between Smith-Roberts Land Services, Inc. for Project No. E-2008-D, Crutcho Park Acquisition Project, Phase IV. The term of this agreement shall commence upon July 1, 2012, and conclude June 30, 2013. Requisition No. 11207895 has been issued to Smith-Roberts Land Services, Inc. in an amount of $120,025.00, from County Bonds 2008/Flood Control-Crutcho /Other Services (2032/1204/55370), contingent upon encumbrance of funds. Requested by Stacey Trumbo, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
35. Discussion and possible action for approval of Agreement second renewal between Smith-Roberts Land Services, Inc. for Project No. E-2008-D, Crutcho Park Acquisition Project, Phase V. The term of this agreement shall commence upon July 1, 2012, and conclude June 30, 2013. Requisition No. 11207896 has been issued to Smith-Roberts Land Services, Inc. in an amount of $292,800.00, from County Bonds 2008/Flood Control-Crutcho /Other Services (2032/1204/55370), contingent upon encumbrance of funds. Requested by Stacey Trumbo, County Engineer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
36. Discussion and possible action to approve Agreement second renewal between First American Title and Trust Company for Project No. E-2008-D, Crutcho Park Acquisition Project, Phase IV and V. The term of this agreement shall commence upon July 1, 2012, and conclude June 30, 2013. Requisition No. 11207894 will be issued to First American Title and Trust Company in the amount not to exceed $43,615.00, from County Bonds 2008/Flood Control-Crutcho/Other Services (2032/1204/55370), contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
37. Discussion
and possible action to approve agreement
for Household Hazardous Waste Disposal between Midwest City Municipal Authority
and Oklahoma County. Under this
agreement, Midwest City agrees to accept household waste from residents of unincorporated
Oklahoma County. Oklahoma County agrees
to reimburse Midwest City Municipal Authority upon receipt of invoice, not to
exceed $1,500.00. The term of this
agreement shall commence upon July 1, 2012, and conclude June 30, 2013. Requisition No. 11207901 has been issued to
Midwest City Municipal Authority in the amount of $1,500.00 from General
Fund/Engineering/Maintenance and Operations (1001/9400/54173), contingent upon
encumbrance of funds. Requested by
Stacey Trumbo, P.E.,
38. Discussion and possible action for approval of Standard Long Term Lease Contract Renewal between Oklahoma County and the ImageNet Consulting for Canon Image Runner 3480 copier lease. The term of this agreement shall commence July 1, 2012, and conclude June 30, 2013. Planning Requisition No. 11207847 has been issued to ImageNet in the amount of $2,000.00, from Planning Commission/Lease Equipment (1240/3000/55390); Engineering Requisition No. 11207818 has been issued to ImageNet in the amount of $1,500.00, from General Fund/Engineering/Equipment-Vendors Maintenance (1001/9400/54104); BOCC Requisition No. 11207819 has been issued to ImageNet in the amount of $1,500.00, from General Fund/County Commissioners/Equipment-Vendors Maintenance (1001/1200/54157); Emergency Management. Requisition No. 11207848 has been issued to ImageNet in the amount of $1,300.00, from General Fund/Emergency Management/Other (1001/5500/54040), contingent upon encumbrance of Funds. Requested by Stacey Trumbo, County Engineer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Facilities Management
39. Discussion and possible action for approval of Standard Long Term Lease Contract with the Board of County Commissioners, on behalf of Facilities Management and Standley Corporation, for one Savin C2828 Copier, includes all-inclusive maintenance, black and white copies at $0.0110 each and color copies at $0.0550, including all parts, labor and supplies, (excludes paper). Requisition No. 11207904 in the amount of $2,665.32 has been issued to Standley Corporation from General Fund/Facilities Management/Leased Equipment (1001/2801/55390), contingent upon encumbrance of funds. This agreement shall commence on July 1, 2012, and terminate on June 30, 2013. Requested by Mark Stephens, Director, Facilities Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
40. Discussion and possible action for approval of Occupancy Agreement for vending facilities between the Board of County Commissioners and the Department of Rehabilitation Services, Division of Visual Services. This agreement commences on July 1, 2012, and ends on June 30, 2013. Requested by Mark Stephens, Director, Facilities Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
41. Discussion and possible action for approval of contract for lease of County Courthouse floor space for shoe shine stand. Cleo s Professional Shine, the current tenant, is requesting a one year lease for the purpose of operating a shoe shine stand. The cost is $30.00 per month. The lease will be effective July 1, 2012, and ending June 30, 2013. Requested by Mark Stephens, Property Manager and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
42. Discussion and possible
action to approve Public
Works Project contract between Board of County Commissioners and the
Oklahoma Department of Corrections for use of inmate labor according to Title
57, O.S. 2001, Section 215, Prisoners Public Work
Act. This contract shall commence on
July 1, 2012, and end June 30, 2013.
Requisition No. 11208032 in the amount of $6,500.00 has been issued to
Oklahoma Department of Corrections/Clara Waters CCC from General Fund/Facilities
Management/Services Other (1001/2801/54456), contingent upon encumbrance of
funds. Requested by Mark Stephens,
Director, Facilities Management, and
approved as to form and legality by Aaron Etherington, Assistant District
Attorney. (Document Received)
MIS
43. Discussion and possible action to approve contract renewal of the Interact Public Safety contract. This contract provides maintenance and support for the Sheriff s CAD, Mobile Cop, and EJustice sytem. Contract shall begin on July 1, 2012, and end on June 30, 2013. Requisition No 11207609 has been issued to Colossus Inc. dba Interact Public Safety in the amount of $209,905.33 from General/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
44. Discussion and possible action to approve contract renewal between the Oklahoma County Sheriff s Office and RB Akins Company for annual full service maintenance includes six (6) bi-monthly inspection and test visits per year. All parts, maintenance & service, including emergency service is included for the Liebert PH125AUA10 s/n 154389-001, DCDF216A condensor on Liebert Equipment at the Detention Center. Agreement shall begin July 1, 2012, and terminate June 30, 2013. Requisition No.11207950 has been issued to RB Akins Company for the amount of $2,182.00, from Sheriff Special Revenue Fund/Facility Maintenance/Equipment-Vendors Maintenance (1161/5108/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
45. Discussion and possible action to approve an agreement
between the Sheriff s Office and the Independent School District No. 89 of
Oklahoma County for teachers to provide continuing secondary and GED
instruction to inmates at the Oklahoma County Detention Center. Requested by John Whetsel, Oklahoma
County Sheriff, and approved as to form and legality by James B. Robertson,
Assistant District Attorney. (Documents
Received).
46. Discussion and possible action for approval of Jail Services Agreement between the City of Oklahoma City and the Board of County Commissioners, on behalf of the Sheriff of Oklahoma County, for the boarding of municipal prisoners. The City of Oklahoma City agrees to pay the County a rate of $45.00 per prisoner per day. This agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received).
Social
Services
47. Discussion and possible action to approve Non-Financial Agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and RSVP of Central Oklahoma. This agreement is to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2013. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
48. Discussion and possible action to approve Contract between the Board of Oklahoma County Commissioners on behalf of the Department of Oklahoma County Social Services and the Health Alliance for the Uninsured, Inc., to receive reimbursement for medication and related pharmaceutical expenses provided by the Oklahoma County Pharmacy to patients of free clinics approved by Health Alliance for the Uninsured, Inc. The amount received under this agreement is not to exceed $70,000.00. This is agreement is to be effective July 1, 2012, through June 30, 2013. Requested by Christi Jernigan, Director, Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Treasurer
49. Discussion and possible action for approval of Annual Bank Fee Agreement between JP Morgan Chase Bank, N.A. of Oklahoma City, and Oklahoma County for all account expenses that shall be reflected in a separate monthly account analysis of the County Treasurer s accounts. The monthly account analysis will provide itemized detail of all charges, average ledger balance information, and an invoice. The invoices, issued quarterly, will be paid within 30 days of receipt, provided there are no disputes with the corresponding analysis. Invoices for the duration of the agreement are not to exceed $50,000.00. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11207678 in the amount of $50,000.00, has been issued to JPMorgan Chase Bank, National Association, from General Fund/Treasurer/Professional Services-Other (1001/1500/54455), contingent upon encumbrance of funds. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
50. Approve
all claims,
list available for inspection in the office of the
51. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
52. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
53. Commissioners Comments/General Remarks:
54. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
55. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW13004 Community Support Grants
56. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s Attorney to discuss Jerold Wilson, et al v State Farm Mutual Automobile Insurance Co., et al, Case No. CJ-11-1444 appointment of representative at deposition currently scheduled for July 20, 2012.
b. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with the Board s Attorney to discuss upcoming Mediation with Lippert Bros. and to designate an individual to attend mediation.
57. Action regarding confidential communications with Board s Attorney to discuss Jerold Wilson, et al v State Farm Mutual Automobile Insurance Co., et al, Case No. CJ-11-1444 appointment of representative at deposition currently scheduled for July 20, 2012.
58. Action regarding confidential communications with the Board s Attorney to discuss upcoming Mediation with Lippert Bros. and to designate an individual to attend mediation.
59. Adjourn at __________ until 9:00 a.m., Monday, July 2, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board