BOARD OF
July 2, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday, June 28, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, June 27, 2012, prepared by the
The
following items, No. 5 and 6, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $2,889.44 for period ending June 26, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Receive the following litigation:
Case
No. CJ-2012-3814 Foreclosure
Case
No. CV-2012-1259 Foreclosure
Case No. CV-2012-1291 Foreclosure
End
of Consent Docket
7. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW13022-1 Grocery Products
CW13024-1 Highway Construction Services
CW13031 Lawn Maintenance Supplies
District No. 1
8. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County District No. 1, and BMI Systems. Lease of the following item: iRCADVANCE5030 w/CFU, print, fax, ecopy. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11208141 has been issued to Imagenet Consulting LLC formerly BMI Systems in the amount of $4,162.00 from General Government/District No. 1/ Equipment-Vendors Maintenance (1110/9100/54157), contingent upon encumbrance of funds. Requested by Willa Johnson, Oklahoma County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
9. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County District No. 1, and BMI Systems. Lease of the following item: Cannon Image Runner Color 5030 w/CFU, Print, Fax, ecopy. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11108091 has been issued to Imagenet Consulting LLC formerly BMI Systems in the amount of $5,184.60 from General Fund/ District No. 1/Equipment-Vendors Maintenance. (1001/9100/54157), contingent upon encumbrance of funds. Requested by Willa Johnson, Oklahoma County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
10. Discussion and possible action to approve On-Call Accounting Services Contract between Susan Lane, DBA as Sue Allen Lane, CPA, PLLC, and the Board of County Commissioners, on behalf of District No. 1, in the amount not to exceed $10,000.00 per year at the hourly rate of $35.00 per hour, for as needed accounting service for Oklahoma County District No. 1, including but not limited to the development of cash flow management system, training of District No. 1 personnel on use of cash flow management system, assistance with monthly updates, assistance with year-end reports, assistance with budget preparation, and review of other documents as necessary. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11208148 has been issued to Sue Allen Lane CPA, PLLC in the amount of $10,000.00, from Highway/Highway Levy D-1/Professional Services Auditing & Accounting (1110/9100/54452), contingent upon encumbrance of funds. Requested by Willa Johnson, Oklahoma County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
11. Discussion
and possible approval of payment for moving expenses as part of the Relocation
Supplement for Tiffany Christie, tenant of the following property: 2200
Godlin Avenue in the amount of $30,655.38, as stipulated under the Uniform
Relocation Assistance and Real Property Acquisition Act of 1970. This property is being acquired as part of
the Oklahoma County Project E-2008-D, Crutcho Park Acquisition
Project. Payment will be made from the
County Bond Fund/Flood Control-Crutcho, 2032/1204. (Parcel No. 33). Requested
by Willa Johnson, County Commissioner, District No. 1, and approved as to form
and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
12. Discussion and possible action for approval of Resolution No. ________ authorizing the Board of County Commissioners to enter into a Project Agreement with ODOT for Oklahoma County Project 1-2005-H, Bridge and Approaches over Smith Creek, 0.8 mile East of Triple X Road, BRO-155D(690)CI, JP 26079(04). This $875,981.00 project will be funded by 75% Federal Funds, 19.9% CIRB Funds held at ODOT, and 5.1% CBRI Funds, not to exceed $40,785.00. Requisition No. 11208373 has been issued to ODOT in the amount of $40,785.00 from County Road & Bridge/County Commissioners/Professional Services Other (1111/1200/54455). Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
13. Discussion and possible action to approve Mutual Cooperation Agreement between the City of Oklahoma City, and Oklahoma County Board of County Commissioners, pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), Title 11, O.S. 336-113D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the City of Oklahoma City. Agreement shall begin July 1, 2012, and end June 30, 2013. Requested by Willa Johnson, County Commissioner, District No. 1, approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
14. Discussion and possible action to approve Mutual Cooperation Pothole Repair Agreement between the City of Oklahoma City, and Oklahoma County Board of County Commissioners; agreements provides for routine pothole repair within the incorporated limits of the City pursuant to Title 69, O.S. 1903 (B). Agreement shall begin July 1, 2012, and end June 30, 2013. Requested by Willa Johnson, County Commissioner, District No. 1, approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
District No. 2
15. Discussion and possible action to accept a temporary easement granted by Dennis M. George and Mary George Revocable Living Trust for the purpose to correct the drainage for a county road. The easement description is as follows:
A part of the South Half of the West 25 Acres of the North Half of the Northwest Quarter of Section 10, T-11-N, R-1-E, I.M., Oklahoma County, Oklahoma.
This temporary easement will terminate upon completion of the project. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
16. Discussion and possible action for approval of Engineering Claim from Pinnacle Consulting Management Group, Inc. to ODOT for Oklahoma County 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 mile, District No. 2. This claim is for the amount of $27,300.00 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
17. Discussion and possible action for approval of Engineering Claim from Pinnacle Consulting Management Group, Inc. to ODOT for Oklahoma County 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 mile, District No. 2. This claim is for the amount of $2,250.00 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
18. Discussion and possible action for approval of Agreement between Oklahoma City and Oklahoma County for removal of graffiti and overgrowth, brush, trees, and debris on public areas within Oklahoma City and within Oklahoma County. Requested by Brian Maughan, County Commissioner, District No. 2, and legality by James B. Robertson, Assistant District Attorney. (Document Received)
District No. 3
19. Discussion and possible action authorizing the Chairman s signature reappointing Mr. Ralph Bullard to the Metropolitan Library Commission for another 3 year term. This appointment will run from August 1, 2012, until July 31, 2015. Requested by Ray Vaughn, Chairman, Board of County Commissioners. (Document Received)
20. Discussion and possible action for approval of Resolution No. ________ renewal of Interlocal Cooperative Agreement between the Board of County Commissioners of Payne, Logan, Oklahoma, Cleveland, McClain, Garvin and Murray Counties (CED 5) for services for project management on county projects funded with County Improvements for Roads and Bridges (CIRB) Funds. Requested by Ray Vaughn, Chairman, Board of County Commissioners. (Document Received)
21. Discussion and possible action for approval of Resolution No. __________ designating official board members to Circuit Engineering District No. 5. Requested by Ray Vaughn, Chairman, Board of County Commissioners. (Document Received)
22. Discussion
and possible action to approve Mutual
Cooperation Agreement between Board of County Commissioners and Edmond
Independent School District No. I-12, to assist the Edmond Schools as may be
requested by the Edmond Schools with reconstruction, improvement, repair and
maintenance of property owned or controlled by the
Assessor
23. Discussion and possible action to approve Storage Space Agreement between Oklahoma County Assessor and GET Imaging, for lease of storage space located at one or more of GET Imaging s storage facilities, including without limitation, the facilities currently located at 3905 NW 36th Street, Oklahoma City, Oklahoma, and 3909 NW 36th Street, Oklahoma City, Oklahoma. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11207751 has been issued to GET Imaging, Inc. in the amount of $6,000.00 from General Fund/Assessor Regular/Services Other (1001/1300/54456), contingent upon encumbrance of funds. Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Board of County Commissioners
24. Discussion and possible action for approval of Resolution No. ____________ and contract between the Board of County Commissioners of Oklahoma County and the Oklahoma City Economic Development Foundation, subject to Title 19 Oklahoma Statutes, Section 1101, et seq. for the purposes of economic and community development in Oklahoma County. Contract shall not exceed Two Hundred Thousand Dollars and No Cents ($200,000.00). This agreement shall be effective July 1, 2012, and shall continue through June 30, 2013. Requisition No. 11208247 has been issued to the Oklahoma City Economic Development Foundation in the amount of $200,000.00 from County Bonds 2008/ Sale of Material from the GM Plant/ Services Other (2032/1207/54456), contingent upon encumbrance of funds. Requested by Brad Holt, Administrator, Board of County Commissioners, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
25. Discussion and possible action to approve Commercial Services Agreement between Oklahoma County Clerk and Cox Communications, Inc., for internet service for Register of Deeds Department. Requisition No. 11208725 has been issued to Cox Communications, Inc., in the amount of $204.95 per month, yearly in the amount of $2,459.40, from County Clerk's Records Management & Preservation Fund/County Clerk/Equipment-Telecommunications, (1152/1700/54108), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
26. Discussion and possible action to approve Oracle contract to provide Oracle Linux basic and Premier Support (4006215). This agreement shall commence on July 1, 2012, and continue through June 30, 2013. Requisition No. 11207223, has been issued to Oracle America Inc., in the amount of $5,937.64, from General/County Clerk/Equipment Vendors Maintenance (1001/1700/54157), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve Oracle contract to provide Oracle Linux basic and Premier Support (2888546). This agreement shall commence on July 1, 2012, and continue through June 30, 2013. Requisition No. 11207222, has been issued to Oracle America Inc. in the amount of $2,676.46, from General/County Clerk/Equipment Vendors Maintenance (1001/1700/54157), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve Oracle contract to provide Software Update License and support for Oracle Financials-80 application users from July 1, 2011 thru June 30, 2012, under contract No. 3623689. This agreement shall commence on July 1, 2012, and continue through June 30, 2013. Requisition No. 11207220 has been issued to Oracle America Inc. in the amount of $22,515.08, from General/County Clerk/Computer Software (1001/1700/55095), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve 204 Memorandum of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. This agreement shall begin on July 1, 2012, and end on June 30, 2013.Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
1.
166 Auto Auction LLC, Springfield, MO
2.
Abel Chiropractic Care, P.C., Midwest
City, OK
3.
ACB Bank, Cherokee, Waukomis, Garber, OK
4.
Affiliated Finance, Inc., Amarillo, TX
5.
Affiliated Foods, Inc., Amarillo, TX
6.
Agricredit Acceptance LLC, Johnston, IA
7.
Air Compressor Supply, Oklahoma City, OK
8.
Alamo Sales Corp, Seguin, TX
9.
Allegiance Credit Union, Oklahoma City,
OK
10.
Alloy Welding Supply, Inc., Sapulpa, OK
11.
Altra Federal Credit Union, La Crosse,
WI
12.
Alva State Bank & Trust Company,
Alva, Enid, Burlington, OK
13.
American Bank & Trust Company,
Tulsa, OK
14.
American Exchange Bank, Lindsay, OK
15.
American National Bank, Ardmore, OK
16.
Anadarko Bank and Trust Company,
Anadarko, OK
17.
Anchor D. Bank, Guymon, OK
18.
Armstrong Bank, Muskogee, OK
19.
Associate Equity Business Sales AKA Fort
Worth-Tarrant Sunbelt Inc., Irving, TX
20.
AVB Bank, Broken Arrow, OK
21.
B&C Business Products, Stillwater,
OK
22.
BancFirst, Chandler, OK
23.
BancFirst, Sand Springs, OK
24.
Bank of Cherokee County, Hulbert, OK
25.
Bank of Cherokee County, Tahlequah, OK
26.
Bank of Cherokee County, Tahlequah, OK
27.
Bank of Commerce, Stilwell, OK
28.
Bank of Cordell, Cordell, OK
29.
Bank of Gravette, Gravette, AR
30.
BOKF, N.A. dba bank of Oklahoma, Tulsa,
OK
31.
Bank of Western Oklahoma, Elk City,
Weatherford, Vici, Geary, Cordell, Woodward, OK
32.
Barber & Bartz PC, Tulsa, OK
33.
Barrow & Grimm, PC, Tulsa, OK
34.
Baumert, Cummings & Hiatt, Ponca
City, OK
35.
B.E.L.T., Inc., Wichita, KS
36.
Burnett Furniture, Inc., Henryetta, OK
37.
Buttery, Llano, TX
38.
Canadian Banking Center, branch of
Wellington State Bank, Canadian, TX
39.
The Carney State Bank, Carney, OK
40.
Cash Register Systems, LLC, Oklahoma
City, OK
41.
Centera Bank, Satanta, KS
42.
Central National Bank, Enid, OK
43.
Central OK Federal C.U., Davenport, OK
44.
Chetopa State Bank & Trust Company,
Chetopa, KS
45.
Chisholm Trail Farm Credit, Enid, OK
46.
Citizens Bank & Trust Co., Van
Buren, AR
47.
Citizens Bank of Edmond, Edmond, OK
48.
Citizens State Bank, Morrison, OK
49.
Citizens State Bank, Okemah, OK
50.
Citizens State Bank, Paden, OK
51.
CL Boyd Company, Inc., Oklahoma City, OK
52.
Clune & Company LC, Mission, KS
53.
Colorado East Bank & Trust, Lamar,
CO
54.
The Colpitts Law Firm, Tulsa, OK
55.
Community Bank, Bristow, OK
56.
Community Bank of the Arbuckles,
Sulphur, Davis, OK
57.
Community National Bank & Trust,
Chanute, Humboldt, Girard, Frontenac, El Dorado, Pittsburg, Edna, Cherryvale,
Neodesha, Parsons, Burns, Fredonia, Iola, Caney, Coffeyville, Eureka, Benton,
Winfield, Independence, Arkansas City, and Arma, KS
58.
Condon Bank & Trust, Coffeyville, KS
59.
The Cooperative Finance Association,
Inc., Kansas City, MO
60.
CornerBank, NA, Winfield, KS
61.
The Cornerstone Bank, Southwest City,
Goodman, MO
62.
Crader Distributing, Marbel Hill, MD
63.
Cypert, Crouch, Clark & Harwell,
PLLC, Springdale, AR
64.
First National Bank & Trust Co, Shawnee, OK
65.
First National Bank & Trust Co, Weatherford, OK
66.
First National Bank in Pawhuska, Pawhuska, OK
67.
First National Bank in Wewoka, Wewoka, OK
68.
First National Bank of Byers, Byers, TX
69.
First National Bank of Coweta, Coweta, OK
70.
First National Bank of Fletcher, Fletcher, OK
71.
First National Bank of Howard, Howard, KS
72.
First National Bank of Lindsay, Lindsay, OK
73.
First National Bank of OK, Tonkawa, OK
74.
First National Bank of Stigler, Stigler, OK
75.
First National Bank, Heavener, OK
76.
First National Bank, Idabel, OK
77.
First National Bank, Independence, KS
78.
First Oklahoma Bank, Tulsa, OK
79.
First State Bank, Anadarko, OK
80.
First State Bank, Boise City, OK
81.
First State Bank, Elmore, OK
82.
First State Bank, Midwest City, OK
83.
First State Bank, Norton, KS
84.
First State Bank, Ryan, OK
85.
First State Bank of Altus, Altus, OK
86.
First State Bank of Pond Creek, Pond
Creek, OK
87.
Floorplan Xpress LLC, Oklahoma, OK
88.
Focus Federal Credit Union, Oklahoma City, OK
89.
Frederic Dorwart Lawyers, Tulsa, OK
90.
Freedom State Bank, Freedom, OK
91.
Freight Funding LLC, Jonesboro, AR
92.
Fuller Tubb Bickford & Krahl PLLC, Oklahoma, OK
93.
GEHL Company, West Bend, WI
94.
Golden Peanut Company LLC, Comyn, TX
95.
Grand Bank, Tulsa, OK
96.
Grand Savings Bank, Grove, OK
97.
Grant County Bank, Ulysses, KS
98.
Great Plains Acceptance
Corporation, Salina, KS
99.
Great Plains Manufacturing Inc, Salina, KS
100.
Great Plains National Bank, Burns Flat,
OK
101.
Great Plains National Bank, Cordell, OK
102.
Great Plains National Bank, Elk City, OK
103.
Great Plains National Bank, Granite, OK
104.
Great Plains National Bank, Hobart, OK
105.
Great Plains National Bank, Hollis, OK
106.
Great Plains National Bank, Mangum, OK
107.
Great Plains National Bank, Oklahoma City, OK
108.
Great Plains National Bank, Sayre, OK
109.
Great Plains National Bank, Tuttle, OK
110.
Great Plains Transportation Services
Inc, Fairmont, MN
111.
Greenwood Community Dev Corp, Tulsa, OK
112.
Guaranty Bank, Springfield, MO
113.
Heater Specialists LLC, Tulsa, OK
114.
HEC Leasing Inc, Oklahoma, OK
115.
Hendon Group Inc, Tulsa, OK
116.
Hiersche Law Firm, Oklahoma City, OK
117.
Hitch Agcredit Corp, Gymon, OK
118.
Holliday American Mortgage, Tulsa, OK
119.
Horizon ATTYs & Counselors at
Law, Tulsa, OK
120.
Horizon Bank, Waverly, NE
121.
Idabel National Bank, Idabel, OK
122.
Imagenet Consulting LLC, Oklahoma, OK
123.
Ingeo Systems Inc, Logan, UT
124.
Inglish & Gaither PC, Okmulgee, OK
125.
Insulation Distributors Inc, Chanhassen, MN
126.
InterBank, Clinton, OK
127.
Interbank, Follett, TX
128.
InterBank, Hobart, OK
129.
JD Young Leasing LLC, Tulsa, OK
130.
Jerry Amundsen Inc, Oklahoma City, OK
131.
JRB Leasing LLC, Wichita, KS
132.
Kendall State Bank, Valley Falls, KS
133.
Labette Bank, Altamont, KS
134.
LaGree Associates LLC, Oklahoma, OK
135.
Landmark Bank, Madill, OK
136.
Legacy Bank, Hinton, OK
137.
Legend Bank, Bowie, TX
138.
Liberty Bank of AR, Fayetteville, AR
139.
Lodgenet Interactive Corporation, Sioux Falls, SD
140.
Logan
& Lowry LLP, Vinita, OK
141.
Luber Bros Inc, Bethany, OK
142.
M Keith Blythe PA, Fort Smith, AR
143.
McCormick & Field PLLC, Tulsa, OK
144.
McCurtain County National Bank, Valliant, OK
145.
Members Trust of the Southwest FCU, Houston, TX
146.
Miami Area Economic Development Service
Inc, Miami, OK
147.
Mickey K Leslie, Tulsa, OK
148.
MorrelSaffa Craige PC, Tulsa, OK
149.
Mysock Chevaillier & Bobleu, Tulsa, OK
150.
NBC Oklahoma, Oklahoma, OK
151.
NCS,
Highland Heights, OH
152.
Oklahoma Bank and Trust Company, Clinton, Arapaho, OK
153.
Oklahoma City Abstract & Title
Co, Edmond, OK
154.
Oklahoma Heritage Bank, Stratford, OK
155.
Oklahoma State Bank, Gage, OK
156.
Oklahoma State Bank, Vinita, OK
157.
Osage Federal Bank, Barnsdall, OK
158.
Osage Federal Bank, Bartlesville, OK
159.
Osage Federal Bank, Pawhuska, OK
160.
Patriot Bank, Broken Arrow, OK
161.
Payne County Bank, Perkins, OK
162.
PB Hoidale Co Inc, Wichita, KS
163.
Peoples Bank & Trust Co, Ryan, OK
164.
Peoples Bank, Westville, OK
165.
Peoples Bank of Seneca, Seneca, MO
166.
Peoples Electric Cooperative, Ada, OK
167.
Quad States Financial Serv Inc, Miami, OK
168.
Quail Creek Bank, Oklahoma, OK
169.
R K Black Inc, Oklahoma City, OK
170.
RCB Bank, Arkansas City, KS
171.
Red Crown Federal Credit Union, Tulsa, OK
172.
RelianzBank, Wichita, OK
173.
Rheem AR FCU, Fort Smith,
AR
174.
Robertson & Williams, Oklahoma City, OK
175.
Rural Enterprises of Oklahoma Inc, Durant, OK
176.
Security Bank and Trust Company, Miami, OK
177.
Security National Bank of Enid, Enid, OK
178.
Small Business Capital Corporation, Tulsa, OK
179.
Southeast Financial, Nashville, TN
180.
Southwest Missouri Bank, Carthage, MO
181.
Southwest National Bank, Custer City, OK
182.
Southwest Nat l Bank, Weatherford, OK
183.
Southwest State Bank, Sentinel,
OK
184.
SPC Leasing Co, Guymon, OK
185.
Spirit Bank, Tulsa, OK
186.
Stockgrowers State Bank, Ashland, KS
187.
Stroud National Bank, Stroud,
OK
188.
Summit Business Systems, Edmond, OK
189.
Summit Mailing & Shipping
Systems, Edmond, OK
190.
TBS Factoring Service LLC, Oklahoma, OK
191.
Texas Star Bank, Durant, OK
192.
Tulsa Cash Register, Broken Arrow, OK
193.
Tulsa National Bank, Tulsa, OK
194.
Union State Bank, Arkansas City, KS
195.
Unisearch Inc, Tumwater, WA
196.
United Federal Credit Union, St. Joseph, MI
197.
US Bank,
Oshkosh, WI
198.
Valliance Bank, Oklahoma, OK
199.
Valley View State Bank, Overland Park, KS
200.
Waggoner National Bank, Vernon, TX
201.
Weokie Credit Union, Moore, OK
202.
Weokie Credit Union, Oklahoma City, OK
203.
YellowHouse Machinery Co, Amarillo, TX
204.
Yukon National Bank, Yukon, OK
District
Attorney
30. Discussion and possible action for approval of Resolution No. __________ Civil Litigation Contract between the Board of County Commissioners and the District Attorney, District 7, during contract term July 1, 2012, through June 30, 2013. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11207208 has been issued to District Attorneys Council in the amount of $607,374.00, from General/General Government/Professional Services-Legal (1001/1100/54451) contingent upon encumbrance of funds. Requested by David Prater, District Attorney. (Document Received)
Emergency Management
31. Discussion and possible action to approve Resolution No. _________ to establish 9-1-1 service fee rate for the calendar year 2013 to be collected through traditional landline telephone bills, pursuant to the Nine-One-One Emergency Act, 63 O.S., 1987, Section 2811 et seq., as amended. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve Renewal of Memorandum of Understanding between Oklahoma County and Oklahoma City for shared use of the Emergency Operation Center facility at 4600 North Martin Luther King Boulevard. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11208771 has been issued to Oklahoma City Police Department in the amount of $25,000.00 from General Fund/Emergency Management/Building Space (1001/5500/54102), contingent upon encumbrance of funds. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Election
Board
33. Discussion and possible action to approve Standard Maintenance Contract between Board of County Commissioners, on behalf of Election Board and Southwest Solutions. Lease of the following item: Megastar Card File Model No. 125-2211X. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requisition No. 11207299 has been issued to Southwest Solutions, in the amount of $1,053.85 from General Government/Election Board/Equipment-Vendors Maintenance (1001/2500/54157), contingent upon encumbrance of funds. Requested by Doug Sanderson, Election Board Secretary, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Engineering
34. Discussion and possible action for acceptance of Easements and Temporary Driveway Easements and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 mile. (Parcels 10, 12, 12.1 and 12.2) which is located in the Southwest Quarter of Section 24, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). These Easements are being granted to Oklahoma County by Mary Wilkinson, a single person, in the amount of $8,300.00, to be paid from CIRB Funds held at ODOT. Requested by Stacey Trumbo, County Engineer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
35. Discussion
and possible action for acceptance of Easement
and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and
Approaches on Harrah Road beginning at Junction SE 29th
Street/SH-270 and extending south approximately 1.5 mile. (Parcel 11) which is located in the Northeast Quarter of Section 23,
Township 11 North, Range 01 East Indian Meridian, Oklahoma County,
36. Discussion
and possible action for acceptance of Easement
and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and
Approaches on Harrah Road beginning at Junction SE 29th
Street/SH-270 and extending south approximately 1.5 mile. (Parcel 13) which is located in
the Northeast Quarter of Section 23, Township 11 North, Range 01 East Indian
Meridian, Oklahoma County,
37. Discussion
and possible action for acceptance of Easement
and Temporary Driveway Easements and to submit ODOT claim for Oklahoma County
Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE
29th Street/SH-270 and extending south approximately 1.5 mile. (Parcels 18, 18.1, 18.2 and 18.3) which
is located in the Northwest Quarter of
Section 24, Township 11 North, Range 01 East Indian Meridian, Oklahoma County,
38. Discussion and possible action for acceptance of Easement and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 mile. (Parcel 21) which is located in the Southeast Quarter of Section 14, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by Shirley Foshee, in the amount of $8,010.00, to be paid from CIRB Funds held at ODOT. Requested by Stacey Trumbo, County Engineer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
39. Discussion
and possible action for acceptance of Easement
and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and
Approaches on
40. Discussion and possible action for acceptance of Easement and Temporary Driveway Easement and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 mile. (Parcel 26 and 26.1) which is located in the Northwest Quarter of Section 13, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by Vera Ann Hooley and Curtis Gene Hooley, in the amount of $4,600.00, to be paid from CIRB Funds held at ODOT. Requested by Stacey Trumbo, County Engineer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
41. Discussion
and possible action for acceptance of Easement
and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and
Approaches on Harrah Road beginning at Junction SE 29th
Street/SH-270 and extending south approximately 1.5 mile. (Parcel 28) which is located in the Northwest Quarter of Section 13,
Township 11 North, Range 01 East Indian Meridian, Oklahoma County,
42. Discussion
and possible action for acceptance of Easement
and Temporary Driveway Easements and to submit ODOT claim for Oklahoma County
Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE
29th Street/SH-270 and extending south approximately 1.5 mile. (Parcels 31, 31.1 and 31.2) which is
located in the Northeast Quarter of Section 14, Township 11 North, Range 01
East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). These Easements are being granted to
43. Discussion
and possible action for acceptance of Easement
and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and
Approaches on Harrah Road beginning at Junction SE 29th
Street/SH-270 and extending south approximately 1.5 mile. (Parcel 32) which is located in the Northwest Quarter of Section 13,
Township 11 North, Range 01 East Indian Meridian, Oklahoma County,
44. Discussion and possible action for acceptance of Easements and Temporary Driveway Easements and to submit ODOT claim for Oklahoma County Project 2-2009-A, Bridge and Approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 mile. (Parcels 34, 34.1, 35 and 35.1) which is located in the Northwest Quarter of Section 13, Township 11 North, Range 01 East Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). These Easements are being granted to Oklahoma County by Marcheta B. Slagle, Revocable Trust, in the amount of $15,850.00, to be paid from CIRB Funds held at ODOT. Requested by Stacey Trumbo, County Engineer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Juvenile Bureau
45. Discussion
and possible action to approve the renewal
of continuation lease agreement for the Pauline E. Mayer Shelter located at
46. Discussion and possible action to approve the Lease Agreement between the Oklahoma County Board of County Commissioners and the State of Oklahoma, Department of Human Services, for space on the third and fourth floors of the Oklahoma County Juvenile Bureau located at 5905 N. Classen Court, Oklahoma City, OK 73118. The Lessee agrees to pay $43,154.33 per month for 51,665 square feet to Oklahoma County. This term is effective July 1, 2012, through June 30, 2013. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
MIS
47. Discussion and possible action to approve Confirmation of Service Order contract between AT&T and Oklahoma County for the county wide T-1 bill. The term of this contract shall begin July 1, 2012, and end June 30, 2013. Requisition No. 11208253 has been issued to Southwestern Bell Company in the amount of $53,101.20 from General Fund/MIS/Utilities-Telephone (1001/2700/54025), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
48. Discussion and possible action to approve the Hold Harmless Agreement between Dolese Brothers Co., the Oklahoma County Sheriff s Office and the Board of County Commissioners for the Oklahoma County Sheriff s Training Facility, located at 4001 North Air Depot. The Sheriff s Office has agreed to accept fill material referred to as overburden material, for a variety of filling and/or leveling projects located at its Training Facility. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
49. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Lexis-Nexis, a division of Reed Elsevier, Inc. for Law Database Access, Oklahoma Enhanced with Full Shepard for two users for account No. 11671J. Agreement shall begin on July 1, 2012, and terminate on June 30, 2013. Requisition No. 11208303 in the amount of $3,408.00 has been issued to Lexis-Nexis, a Division of Reed Elsevier Inc., from Special Revenue Fund/Prisoner Boarding/Subscriptions (1161/5110/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
50. Approve
all claims,
list available for inspection in the office of the
51. Discussion
and possible action to approve Resolution No. __________ approving Blanket
Purchase Orders as submitted by each department, list available for inspection
in the office of the
52. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
53. Commissioners Comments/General Remarks:
54. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
55. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW13015 Engineering, Mapping & Blueprint Supplies
56. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307.B.1, discussion regarding employment, appointment, promotion, demotion, disciplining or resignation of the Administrator for the Board of County Commissioners.
b. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s attorney for discussion and approval for the legal representation of James Saffle, in William Sweat v. Board of County Commissioners of Oklahoma County, Oklahoma, et al, CIV-11-1281 in his individual capacity.
57. Action regarding employment, appointment, promotion, demotion, disciplining or resignation of the Administrator for the Board of County Commissioners.
58. Action regarding confidential communications with Board s attorney for discussion and approval for the legal representation of James Saffle, in William Sweat v. Board of County Commissioners of Oklahoma County, Oklahoma, et al, CIV-11-1281 in his individual capacity.
59. Adjourn at __________ until 9:00 a.m., Wednesday, July 11, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board