BOARD OF
July 11, 2012
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 6, 2012.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, July 2, 2012, prepared by the
5. Discussion and possible action to approve Resolution No. ____________ for the Peace Through Business program created by the Institute for Economic Empowerment of Women. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
The
following items, No. 6 through 10, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $56,940.97 for period ending July 3, 2012, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 556304 through 557089 for Oklahoma County in the amount of $362,193.45 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case
No. CV-2012-1348 Vacate Street
Case
No. CJ-2012-2814 Amended Petition
9. Receive Monthly Report of Fees for the month of June, 2012. (Document Received)
Juvenile Bureau $351,153.62
10. Discussion and possible action to approve to release Voucher No. _______ in the amount of $7,415.00, to Cumberland Crossing, LLC for the return of an Escrow Cash Bond to assure erosion control for Cumberland Crossing Section IV residential subdivision. Release of the bond has been requested and approved by Tyler Gammon, Director, Planning Commission. Requested by Brad Holt, Administrator, Board of County Commissioners. (Document Received)
End
of Consent Docket
11. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW13061 Uniforms for Juvenile Bureau
CW13015 Engineering, Mapping & Blueprint Supplies
District No. 1
12. Discussion
and possible action to approve renewal Mutual
Cooperation Agreement between Crooked Oak Public Schools and Oklahoma
County pursuant to Title 19 O.S. 339(16)
and Title 19 O.S. 359; providing for construction of an Activity
Center Parking Lot and Walking Trail on the Crooked Oak Campus. County agrees to incur an amount not to
exceed Thirty-Nine Thousand Five Hundred Eighty-Seven Dollars and Twelve Cents
($39,587.12) for labor and equipment and to reimburse Highway Cash said cost
from District One General Fund. School
agrees to reimburse County an amount not to exceed Ninety Thousand Eight
Hundred Five Dollars and Seventy-Three Cents ($90,805.73) for materials, labor
and equipment. This Agreement shall
begin July 1, 2012, and shall terminate on June 30, 2013. Requested by Willa Johnson, Commissioner,
District No. 1, and approved as to form and legality by Gretchen Crawford,
Assistant District Attorney. (Document
Received)
District No. 2
14. Discussion and possible action to approve a Mutual Cooperation Agreement between the City of Choctaw and Oklahoma County pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 603, Title 69, O.S. 1903 (B) and County Resolution 046-08 to reconstruct, improve, repair, and maintain certain city streets in the City of Choctaw. Agreement shall begin July 1, 2012, and shall terminate on June 30, 2013. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
15. Discussion and possible action to approve a Mutual Cooperation Agreement between the City of Choctaw and Oklahoma County pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 603, Title 69, O.S. 1903 (B) and County Resolution 046-08 to reconstruct, improve, repair, and maintain certain city streets in the City of Choctaw and define agreed rates for patching, mowing, and boom axing. Agreement shall begin July 1, 2012, and shall terminate on June 30, 2013. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve a Mutual Cooperation Agreement between the Board of County Commissioners, and the City of Valley Brook. Agreement shall begin July 1, 2012, and end June 30, 2013. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
County
Clerk
Emergency
Management
20. Discussion and possible action to approve Fire Equipment Agreement with the City of Choctaw, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
21. Discussion and possible action to approve Fire Equipment Agreement with the Hickory Hills Fire District, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve Fire Equipment Agreement with the Deer Creek Fire District, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve Fire Equipment Agreement with the City of Del City, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve Fire Equipment Agreement with the City of Warr Acres and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve Fire Equipment Agreement with the Newalla Fire Department, and the Board of County Commissioners. This agreement shall begin on July 1, 2012, and end on June 30, 2013. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Planning
Commission
26. Discussion and possible action to approve Resolution No. _________ accepting the final plat of Hiwassee Hills as provided in Oklahoma Statutes, Title 19, 868.8. Requested by Tyler Gammon, Planning Director, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve Resolution No. ________ renewing authorization for Fireworks Center 25, LLC to operate a Year Round Fireworks Facility at 2850 NE 50th St. in Unincorporated Oklahoma County, Oklahoma, for 1 year as recommended by the Oklahoma County Planning Commission in an open meeting on June 14, 2012. Requested by Tyler Gammon, Planning Director, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve Resolution
No. _________ to amend or not to amend the zoning as provided in Title 19
O.S., 868.16 on a tract of land from AA Agricultural and Rural Residential
District to RA- Acreage Residential District.
The Oklahoma County Planning Commission has recommended denial during a
public meeting on June 14th, 2012. The tract of land encompasses
19.31 acres and is located at NW 206th (Covell RD) and North May Ave
(County Highway District No. 3). Requested
by Tyler Gammon, Planning Director, and approved as to form and legality by
Gretchen Crawford, Assistant District Attorney.
(Document Received)
Purchasing
29. Discussion and possible action for approval of ITB CW13024-1 Highway Construction Service Contracts with Donelson Construction Company LLC., Haskell Lemon Construction Company, Vance Brothers, Inc. Schwarz Paving Co., Inc. Atlas Paving Company, T.J. Campbell Construction, Rudy Construction Company, Wood & Sons Paving, Inc., and Schwarz Asphalt, LLC. to cover contract performance period July 1, 2012, to December 31, 2012. Award No. 02-12. Requested by Jane Gaston, Director, Purchasing, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
30. Discussion and possible action to approve Jail Services Agreement between the City of Nicoma Park and Oklahoma County for the boarding of municipal prisoners. The City of Nicoma Park agrees to pay the County a rate of $47.84 per prisoner per day. This agreement shall commence July 1, 2012, and shall terminate June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve Jail Services Agreement between the Town of Valley Brook, Oklahoma, the Board of County Commissioners of Oklahoma County Oklahoma, and the Sheriff. The Town of Valley Brook agrees to pay the Oklahoma County Sheriff a rate of $47.84 per prisoner per day that the inmate is held on behalf of the Town of Valley Brook. This agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve Professional Services Contract between the Sheriff s Office and Creative Corrections, LLC, for consulting services and on-site reviews of the Detention Center. This contract shall begin on the day of execution and terminate on June 30, 2013. Requisition No. 1130035 has been issued to Creative Corrections in the amount of $100,000.00 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Professional Services Other (1161/5110/54455), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
33. Discussion and possible action for approval of Inmate Health Care Services Agreement between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff s Department and Armor Correctional Health Services, Inc., to provide Inmate Medical Services. This agreement shall begin on July 1, 2012 and end June 30, 2013. Requisition No. 1130036 in the amount of $6,620,381.17 has been issued to Armor Correctional Health Service Inc. from General Fund/Sheriff Service Fee/Prisoner Care (1001/5100/54036), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
34. Discussion and possible action to approve Commercial Lease between the Sheriff s Office and Deer Creek Operating L.L.C., for lease of space for the Oklahoma County Sheriff s Office Deer Creek Substation . This agreement shall commence on July 1, 2012, and shall terminate on June 30, 2013. Requisition No. 1130039 has been issued to Deer Creek Operating L.L.C., in the amount of $17,940.00, from Sheriff Service Fee/Sheriff/Office Space (1160/5100/54102), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
35. Discussion and possible action to approve Standard Long Term Lease Contract between the Sheriff s Office and Imagenet Consulting for the lease of fifteen (15) Canon copiers and printers for Law Enforcement. Agreement shall begin July 1, 2012, and terminate at the end of the fiscal year on June 30, 2013. Requisition No. 1130043 has been issued to Imagenet Consulting LLC, in the amount of $61,250.00 from Sheriff Service Fee/Sheriff/ Equipment Lease Copiers (1160/5100/54104), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
36. Discussion and possible action to approve Standard Long Term Lease Contract between the Sheriff s Office and Imagenet Consulting for the lease of Eighteen (18) Canon copiers and printers for Detention. Agreement shall begin July 1, 2012, and terminate at the end of the fiscal year on June 30, 2013. Requisition No. 1130042 has been issued to Imagenet Consulting LLC, in the amount of $63,750.00 from Sheriff Special Revenue/Prisoner Boarding/Equipment Lease Copiers (1161/5110/54104), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
37. Discussion and possible action to approve Amended Contract with Pierce Couch Hendrickson Baysinger & Green, LLC for legal services in the case of Hamilton vs. Correctional Healthcare Management of Oklahoma Inc., BOCC, and Sheriff John Whetsel, Case No. CIV-11-00001-C. Requisition No. 11208696 has been issued to Pierce Couch Hendrickson Baysinger & Green LLP, in the amount of $60,000.00 from General Fund/General Government/Professional Services-Legal (1001/1100/54451), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by James B. Robertson, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
38. Approve
all claims,
list available for inspection in the office of the
39. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
40. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
41. Commissioners Comments/General Remarks:
42. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
43. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11207974 District No. 3 Equipment Maintenance Building
44. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(b)(4) for confidential communications with Board s Attorney for discussion concerning litigation styled Evans Enterprises, Inc. v. City of Oklahoma City, et al., CV-12-1291.
b. Pursuant to
25 O.S. 2001 307.B.1, discussion regarding employment, appointment, promotion demotion,
disciplining or resignation of Director of Facilities Management.
45. Action regarding confidential communications with Board s Attorney for discussion concerning litigation styled Evans Enterprises, Inc. v. City of Oklahoma City, et al., CV-12-1291.
46. Action
regarding discussion
regarding employment, appointment, promotion demotion, disciplining or
resignation of
Director of Facilities Management.
47. Adjourn at __________ until 9:00 a.m., Wednesday, July 18, 2012.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board